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RHODORA UY TAN
Address : Abu Dhabi, United Arab Emirates
Email : chintan030219@gmail.com
Mobile : +971563 403281
ACADEMIC ACHIEVEMENTS:
University/College Degree: Bachelorof Arts in Development Communication
Central Luzon State University
Nueva Ecija, Philippines
June 2005- April 2009
PROFESSIONAL QUALIFICATION:
With more than 7 years professional experience in the field of office administration, document and data
management and strong background in customer service communication and information. In depth
knowledge of the prequalification requirements, commercial awareness information and ability to form
working relationship with people at all levels. Major responsible in coordinating requirements for
prequalification and vendor registration. Responsible in a timely preparation and administration of all
contractual documentations needed to ensure successful application for prequalification requirement and
tender submission. Follow-up details required for the amendments and obtaining management’s approval for
registration and keeping current files for all contracts.
PROFESSIONAL EXPERIENCE:
August 2016 - present
PREQUALIFICATION AND CONTRACT OFFICER /DOCUMENT CONTROLLER
CEGELEC Abu Dhabi – Oil and Gas
Abu Dhabi, United Arab Emirates
Duties & Responsibilities:
 Responsible for the timely preparation and administration of all contractual documentation related
to contracts and in accordance with the project and company procedures
 Prepare documentation for and undertake pre-qualification exercises to determine supplier tender
lists
 Managevendor registration and documentation, reviewing vendor documents for registration with
Oil and Gas Companies, Water, Electricity and Power Companies
 Follows up on contracts, including preparing amendments, cancellation, extensions and obtaining
management’s approval and keeping current files for all contracts
Arrange client meetings to clarify technical queries related to prequalification and tenders
June2014 – August 2016
REGISTRATION AND PREQUALIFICATION OFFICER /ADMINISTRATION & DOCUMENT CONTROLLER
General International Co. LLC (GENINT)
Abu Dhabi, United Arab Emirates

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REGISTRATION AND PREQUALIFICATION OFFICER
Duties & Responsibilities:
 To create and administer new and existing (renewal/update) registration applications and pre-
qualifications with ADNOC Operating Companies, Government and private entities.
 First point of contact to meet the registration / pre-qualification staff of the external companies
/entities for all registration and pre-qualification matters.
 Carry out initial screening/assessment of vendor registration/pre-qualification applications,
verification of commercial questionnaire and coordinating site/audit visits between the audit team
and vendors.
 Check/verify registration application information against the supporting registration documents
including municipality tradelicense details, chamber of commerce and industry membership,
agency certificates / agreement
 Receives and control tender documents and requirements and distribute to all concerned engineers,
prepare summary data analysis and summary
 Liaise and assists in the preparation of tender documents and technical submittal and other related
admin task for Water Treatment Division and Facility Management Division
Completion Results:
 Register and Qualified the Company in 12 Oil and Gas Services (ADNOC Groups)
 Register and Qualified the Company in in 5 Water, Power and Energy Companies
 Register and Qualified the Company in 100 + Government and Semi-Government Companies
 Register and Qualified the Company in 12 EPC and Private Companies
 Submitted more than 100 Technical Submittal for Water Treatment Division (Water Treatment
Chemicals, Filtration Systems and UV, Waste Water Recycling Systems, Cooling Water etc.)to
various clients
 Assisted in the preparation and completion of Asset Condition Survey for Musanada Project – Total
Facilities Management of Government Facilities in Western Region
ADMINISTRATION OFFICER AND DOCUMENT CONTROLLER
Duties & Responsibilities:
 Answer telephone inquiries with a friendly and professional manner and routed to the concern
person
 Receive all incoming documents (invoices, delivery orders, letters, inquiries, purchase orders) and
assigned to the concerned person; maintain files
 Prepare quotations and tenders from Sales and Project Engineers and maintains file by assigning
reference numbers.
 Responsible for supporting the end-to-end process of bid and tender( preparation until submission)
 Coordinate with travel agencies and ensure confirmed booking of flights for trainings, conferences
for management and representatives
 Coordinate with logistic companies for freight services; trackand expedite shipment for domestic
waybill
 Maintains office supplies and other office needs (uniforms, stickers etc.) inventory by checking
stocks and determine inventory level, anticipating supplies needs, placing and expedite orders,
negotiate and verifying receipt of supplies: Prepare summary of petty cash for FM Projects
 Responsible in the preparation of time sheets for Facility Management Division and ensure to
receive it on time, to forward to accounts
 Provide historical reference by utilizing filing and retrieval system

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2013 - 2014 REGISTRATIONAND PREQUALIFICATION OFFICER
LIWA Petroleum and Industrial Supplies LLC
Abu Dhabi, UAE
Duties and Responsibilities:
 Prepare draft of agency agreement/appointment letter, checklist of the documents to be presented
to the potential principals during meeting
 Review amendments and finalizing agency agreement with proper legalities (UAE Embassy
attestation, Ministry of Economy (MOE) registration
 Responsible for collecting the documents needed, ISO Coding and reviewing the documents
submitted for registration/pre-qualification to ADNOC GROUP such as ADMA, ADCO, GASCO,
 ZADCO, FERTIL, TAKREER, AL HOSN, ADGAS, NPCC, NDC, BOROUGE, ADWEA Groups, EPC
Contractors etc.
 Coordinate, meet and follow up, receive feedback re: application for registration to
Procurement Division and Supply Chain Management of ADNOC Group, ADWEA Group and EPC
Contractors
 Organizes technical presentation of principals to clients as and when required
 Register and qualify principals to be included on client’s commercial directory (online vendor
registration) to be able to receive enquiries and tenders
2009 - 2013 CustomerService Representative(Retention Care Specialist)
SiriusXM Satellite Radio, APAC Customer Services, Inc.
Quezon City, Philippines
Duties and Responsibilities:
 Answer phone calls in a proper manner, probing, processing customer’s request ranging from basic,
billing to technical
 Handle calls who want to deactivate/close their accounts.
 Understand why a subscriber is deactivating and providing a solution that is appropriate for that
specific situation
 Have special service offers to pitch to subscriber when making save attempt.
 Take supervisors call
 Provide world-class customer satisfaction experience
SEMINARS & TRAININGS:
 Arabic Language Course (Basic Arabic Course) / The Mother Tongue Arabic Learning Center
Abu Dhabi, UAE, 11th January2015 – 15th February 2015
 ADCO Contractor Classification Awareness Program
ADCO Sports Center (Conducted by Supplier Relationship Management Team)
02nd May 2016
 GASCO Training for System Upgrade Portal for Suppliers (Registration & Prequalification)
Sofitel Hotel, Corniche, Abu Dhabi, November 2014
SKILLSET:
 Proficient in Microsoft Office tools such as Word/ Excel/ Powerpoint, Outlook
 Administrative Writing and Reporting Skills, Confidentiality and Organization, Travel Logistics, typing
and Verbal Communication
 Maximo Software/IBM Software (Online Vendor Registration) SAGE CRM Software
References available upon request