Trivor Software PVT Ltd.

1. T r i v o r Software Pvt. Ltd. Analysis of select Internal Controls * Analysis of select Internal controls conducted by SaadSarfraz

2. Presentation Layout Company Profile Specific needs for Internal controls Hierarchy structure & reporting dimensions Internal controls in Administration department Internal controls in Finance department Internal controls in Human Resource department

3. Company Profile Computer Software Applications Oil & Gas Sector Financial Institutions Manufacturing Sector Alternative Energy sources Acquisition by Bentley in 2006 Location and size

5. Propriety Information  Confidentiality

6. Inventory management  Content management (MIS)

7. Consignment based projects  Progress evaluation

8. Offshore clients  Quality Assurance

9. Documentation  CRMSpecific needs = Specific controls and SOPs

10. Hierarchy and reporting

11. Introduction Responsibilities of Administration Department Vendor selection Procurement control Maintenance of records Hiring Training

12. Control areas monitored by the Admin Department Financial Management Hiring process Orientation process Bentley notification Training process Vendor selection Purchasing Infrastructure and resources

13. Control Procedures Documents and data control Monitoring and measurement of processes Internal auditing Improvement

14. Control of Administration Records Control of Administration and Accounts Records (Hard Copies) Control of Administration and Accounts Records (Soft Copies) Control of Training Records (Soft Copies)

15. Procurement Process The manager, who requests technical service procurement, shall prepare a procurement document The procurement document will contain the following provisions Clearly define the scope of work Technical requirements Purchase order form authorization from CEO Delivery for purchases Cost and Schedule information

16. Related Records Requisition Form List of Approved Suppliers Supplier Evaluation Form

17. Purchase Process Request Vendor Selection and Approval Purchasing Verification of Purchased Item Supplier Monitoring and Services Evaluation Purchasing Document Review and Approval

18. Related Records Supplier Evaluation Form List of Approved Suppliers Purchase Order

19. Inventory Management Process When item is purchased the administration manager will make an addition in inventory list The Manager Admin appoints a person to take the inventory of items (furniture, offices supplies etc) The appointed person will take the physical inventory of listed items Note the inventory on prescribed form Inform administration manager about the inventory lists The appointed person will coordinate with MIS to take the updated inventory lists The appointed person will make a report of all the inventory by equipment, furniture and other and report to Manager Admin The System Administrator create the inventory report of Hardware and Software CD’s inventory records are maintained and updated whenever there is a new addition in CD’s by the Network Support

20. Related Records Inventory of Furniture and Office Supplies Office Inspection Report MIS Inspection Report

21. Human Resource Hiring Requisition form Applicant interview grade Employee agreement Appointment Letter Evaluation Probation period evaluation Employee evaluation guidelines Employee performance evaluation form

22. Human Resource Training Training request form Training plan template Employee training history Miscellaneous HR controls Gate Pass form Leave form Loan form Time sheet worksheet Termination/ Clearance form