Session no 3 bzu

Chapter 3
Application Software

Chapter 3 Objectives
Define application software
Understand how system
software interacts with
application software
Identify the role of the user
interface
Explain how to start a software
application

Identify the widely used
products and explain key
features of
productivity/business
software applications, graphic
design/multimedia software
applications,
home/personal/educational
software applications, and
communications software
applications
Identify various products
available as Web applications
Describe the learning aids
available with many software
applications

Next
p. 3.2

What is application software?






Programs that
perform specific
tasks for users
Also called a
software
application or an
application
Several reasons
to use application
software

To assist with
graphics and
multimedia
projects

To facilitate
communications
Next
p. 3.2

As a
productivity/
business tool

To support
household activities,
for personal
business, or for
education

What are the categories of application software?

Next
p. 3.2 Fig. 3-1

What is a software package?
A specific
software
product, such
as Microsoft
Word
 Available
through retail,
shareware,
freeware, and
public-domain


Next
p. 3.2

What is system software?




Programs that
control the
operations of
the computer
and its devices
Serves as the
interface
between the
user, the
application
software, and
the computer's
hardware

Next
p. 3.3 Fig. 3-2

What is an operating system?



A type of system software
Contains instructions that coordinate all the activities
among computer hardware devices

Start the computer
and the operating
system (usually
found on the
computer’s hard
disk drive) is loaded,
or copied into
memory
Next
p. 3.2

The operating
system tells the
computer how
to perform
functions

While the
computer is
running, the
operating system
remains in
memory until
power is removed
from the computer

What is a utility program?





Next
p. 3.3

Also called a utility
A type of system
software that
performs a specific
task
Usually related to
managing a
computer, its
devices, or its
programs

What is an antivirus program?






A utility that prevents, detects, and removes viruses
from a computer’s memory or storage devices
A virus is a
program that
copies itself into
other programs
and spreads
through multiple
computers
Some viruses
destroy or
corrupt data

Next
p. 3.3 Fig. 3-3

Technology Trailblazer
Paul Allen
Co-founded Microsoft
with Bill Gates
 Became head of
research and new
product development
 Serves as a senior
strategy adviser to
top Microsoft
Click to view
Web Link
executives


then click Paul Allen
Next
p. 3.5

What is a user interface?

Controls how you enter data or instructions and
how information displays on the screen
 A graphical
user interface
(GUI)
combines
text, graphics,
and other
visual images
to make
Next
software
p. 3.4
easier to use


What is the desktop?
On-screen
work area
that can
display
graphical
elements
• Icons
• Buttons
• Windows
• Menus
• Links
• Dialog
Next
boxes
p. 3.4 Fig. 3-4


Pointer
Small symbol on the screen
To click an object, you move the
pointer to the object and then press
and release a button on the mouse
Icons
Small images that display to
represent a program, a
document, or some other object
Buttons
Graphical elements that you can
activate to cause a specific action
to take place

What is a menu?


A menu contains commands you can select



A command is
an instruction
that causes a
computer
program to
perform a
specific action
A submenu is a
menu that
displays when
you point to a
command on a
previous menu



Next
p. 3.5 Fig. 3-5

Start button

Start menu

Programs
submenu

Accessories
submenu

command

Paint program
command

How can you start an application?


Click its program name on a menu or submenu



Instructs the
operating
system to
start the
application
Transfers the
program
from a
storage
medium into
memory



Next
p. 3.6

Click a program
command name

What are features of an application window?




Next

A window is a
rectangular area
of the screen
that displays a
program, data,
and/or
information
A title bar is a
horizontal
space that
contains the
window’s name

p. 3.6 Fig. 3-6

Paint
window

title bar

toolbar

Print dialog
box

What is a dialog box?


A special window
a program
displays to
provide
information,
present available
options, or
request a
response

check box

text box

option buttons
Next
p. 3.6 Fig. 3-7

command
buttons

Productivity Software
What is productivity software?


Software
that assists
people in
becoming
more
effective
and
efficient
while
performing
daily
activities

Presentation Graphics
Word Processing

Personal Information Manager
Spreadsheet
Software Suite
Database
Project Management

Next
p. 3.7 Fig. 3-8

Accounting

Company on the Cutting
Edge





Click to view
Web Link
then click
Microsoft
Next
p. 3.7

Supplies top-rated
software for personal
computers
Ninety-five percent of
personal computers
run at least one
Microsoft application
The world’s leading
productivity software
developer

What is word processing software?




Allows users
to create and
manipulate
documents
that contain
text and
graphics
One of the
most widely
used types of
application
software

Next
p. 3.8 Fig. 3-9

printed
document

document displays
k
in word k
processing
window

What is clip art?


A collection
of drawings,
diagrams, and
photographs
that you can
insert into
documents

Next
p. 3.8 Fig. 3-9

What are some word processing features?
Specify margins
The portion of the page
outside the main body
of text

Word wrap
Software automatically
positions text at the
beginning of the next
line when it extends
beyond the right page
margin
Next
p. 3.8

Scrolling
Process of moving
different portions of
the document on
the screen into view

What is a major advantage of using a word
processor?
You can easily
change what you
have written
 Insert, delete, or
rearrange words,
sentences,
paragraphs or
entire sections


Next
p. 3.9

The house was deep in a
secluded
secluded part of the
remote
woods. The trees
surrounded the porch
in a protective circle.
Small clusters of pink
and white flowers lined
the walk leading up to
the door. find or
find or
search
search

replace
replace

What is a spelling checker?


Next
p. 3.9

Reviews the
spelling of
individual words,
sections of a
document, or the
entire document

reviews the
reviews the
spelling of
spelling of
individual words
inividal
inividal words

What are headers and footers?


Header
• Text that appears at
the top of each page



Footer
• Text that appears at
the bottom of each
page



Next
p. 3.9

May include
• Page numbers
• Company names
• Report titles
• Dates

header

Productivity software is
software that assists people in
becoming more effective and
efficient while performing daily
activities. Productivity software
includes applications such as
word processing, spreadsheet,
database, presentation
graphics, personal information
manager, software suite,
accounting, and project
management.

footer
Page 3.9

What are other popular word processing features?
autoformat
autocorrect

grammar
checker

columns
collaboration

tables
macros

mail merge
thesaurus

tracking
changes

templates

Next
p. 3.9

voice
recognition

Web page
development

What are the stages of developing a document?
editing
process of making
changes to a document’s
existing content

formatting

creating

changing the appearance of
a document

developing the document by
entering text or numbers,
inserting graphical images, and
performing other tasks using
an input device
saving
printing
process of copying a document
process of sending a file to a
from memory to a storage
printer to generate output on a
Nextmedium such as a floppy disk or
medium such as paper
p. 3.10
hard disk

What is the clipboard?


A temporary storage location used for cut,
copy, and paste
Copy

Cut

Click to
view animation
Next
p. 3.10

Remove a
portion of the
document and
store it on the
Clipboard

Duplicate a portion
of the document and
store it on the
Clipboard
Paste
Place items stored on
the clipboard into the
document

What is a font?




A name assigned to a
specific design of
characters
Font size specifies the
size or the characters
in a particular font in
points
• A single point is
about 1/72 of an
inch in height

Font style adds
emphasis to a font
Next
such as bold, italic,
p. 3.10 Fig. 3-11
and underline


font size
font

Font styles

What is a file?





Next
p. 3.10

A named collection of data, instructions, or information
file name on
Each file has a file name
file name on
title bar
title bar
A file name is a
unique combination
of letters of the
alphabet, numbers,
and other
characters that
identifies the file
The title bar of a
document window
usually displays the
file name

What is voice recognition?


The computer’s capability of distinguishing
spoken words
Step 1:
6:
5:
4:
3:
2:
Say,Say, “Dictation” and tothen say, the
Say, “Forty Eight” and instruct
Say, “Algerian” to instruct the
“Voice Command”then say,
Say, “Green” and then say,
Say, “Font”.
program youyou Color”. issuing
program willwill dictating. Say,
“Font Size”.
“Font be be
“End”.
commands.for sale”.
“Car Say, “Center”.

Next
p. 3.11 Fig. 3-12

What is spreadsheet software?






Allows you to
organize data in
rows and columns
Performs
calculations on this
data
Rows and columns
collectively called a
worksheet

Click to view Web Link
then click Spreadsheet
Software
Next
p. 3.12 Fig. 3-13

How is a spreadsheet organized?


Data is organized
vertically into columns
identified by letters



Data is organized
horizontally into rows
identified by numbers



columns
columns

A cell is the intersection
of a column and row
identified by the column
letter and row number
• ex. A19

Click to
view animation
Next
p. 3.12 Fig. 3-13

rows
rows

cell
cell


A2
/
What can a cell contain?
6)es
-B s
6 4n
Cpe ,29
( x3
=E
Label
9.00
=A
Text that identifies
3*4
the data and helps
Tota
organize the
Value
21%
l
worksheet
Number

Next
p. 3.12

=C 16 er
4+C b
em + Sa
ov 5 C v
N
6+C
ing
7+C
s
.49
52
$
8

Formula
Performs calculations on
the data in the worksheet
and displays the resulting
value in a cell

What is a function?


A predefined formula that performs common
calculations

=C4+C5+C6+C7+C8

=SUM(C4:C8)

A

B

S

V
SU
TI
E
P
T
T M
M
DA
N
E
IN
AG
ER
LOG
A V R RATE
PV
MAX
E
CO
O
E V PM T
U
UN MIN
RT
TD
Next
N
S
SU
SQ
T
D
p. 3.14
M
FV
IF
NOW
LN

What is a macro?
A sequence of
keystrokes and
instructions you
record and save
 Run the macro to
perform the
sequence of
saved keystrokes
and instructions


Next
p. 3.13

What is recalculation?




The capability of recalculating the rest of the worksheet
when data in a worksheet changes
What-if analysis is a process in which you change
certain values in a spread sheet in order to reveal the
effects of those changes

New data
New data
entered
entered
Totals
Totals
recalculated
recalculated
Next
p. 3.13

Projected College Cash Flow Analysis
Expenses
Room & Board
Tuition & Books
Clothes
Entertainment
Miscellaneous
Total

Freshman Sophomore
Junior
Senior
$ 3,290.00 $ 3,454.50 $
3,627.23 $
3,808.59 $
10,000.00
4,850.00
10,500.00
5,092.50
11,000.00
5,347.13
11,500.00
5,614.48
490.00
514.50
540.23
567.24
635.00
666.75
700.09
735.09
325.00
341.25
358.31
376.23
$ 14,740.00 $ 10,069.50 $ 10,572.99 $ 11,101.63 $
9,590.00
15,477.00
16,225.86
16,987.15

Total
14,180.32
43,000.00
20,904.11
2,111.97
2,736.93
1,400.79
63,430.01
41,334.12

What is charting?


Allows you to display spreadsheet data in a
chart that shows the relationship of data in
graphical form

line chart
line chart

pie chart
pie chart
Next
p. 3.14 Fig. 3-15

column
column
chart
chart

Technology Trailblazer
Dan Bricklin
Developed
VisiCalc, the first
electronic
spreadsheet
 Formed the
Software Arts
company with
Bob Frankston


Click to view
Web Link
then click Dan Bricklin
Next
p. 3.14

What is a database?


A collection
of data
organized in
a manner
that allows
access,
retrieval, and
use of that
data

then click Database Software
Next
p. 3.15 Fig. 3-16

What is database software?
Also called a database management system
(DBMS)
 Allows you to create, access, and manage a
database


add, change,
and delete data

Next
p. 3.16

sort and
retrieve data

create forms
and reports
using the data

What are the parts of a database?





A collection of data stored in tables
A record is a row in a table that contains information about a given
person, product, or event
A field is a column in a table that contains a specific piece of
information within a record
fields
fields

Item table
Item table
records
records
then click
Database Software
Next
p. 3.15 Fig. 3-16

Supplier
Supplier
table
table

How is a database organized?


Records and fields in a table are described
by the table structure

Item table
Item table
structure
structure

Supplier table
Supplier table
structure
structure

Next
p. 3.16 Fig. 3-17

What does the structure contain?
field name

field size

A unique name The maximum number of
that identifies characters that a particular
field can contain
each field

data type
The kind of data a field
can contain and how the
field is used

• Text: letters, numbers, or special characters
• Numeric: numbers only
• Currency: dollar and cent amounts
• Date: month, day, and year information
• Memo: lengthy text entries
• Hyperlink: Web address that links to a document
Next
p. 3.16

or a Web page

• Object: picture, audio, video, or a document
created in other applications

How is data entered or modified?




Data is entered using a data entry form
Entering individual records is known as populating the table
Validation is the process of comparing the data to a set of
rules or values to determine if the data is correct

Next
p. 3.17 Fig. 3-18

How is data manipulated to generate information?



Sort or organize a set of records in a particular order
Retrieve information using a query, or request for specific
data
• A query retrieves data by identifying criteria, which are
restrictions the data must meet



Produces reports based on criteria the user supplies

Next
p. 3.17 Fig. 3-19

What is presentation graphics software?


Allows you to create documents called presentations



Sometimes
called a slide
show
Can be
displayed on
a large
monitor or on
a projection
screen



Next
p. 3.18 Fig. 3-20

What is slide sorter view?
Used to help organize the presentation
 You can view small versions of all the slides


Next
p. 3.18 Fig. 3-21

What output formats are available for a
presentation ?


Outline of the text
from each slide



Handouts to distribute
to audience members



Notes page to help a
speaker deliver the
presentation

Next
p. 3.19 Fig. 3-22

What is a personal information manager (PIM)?






Next

A software application that
includes an appointment
calendar, address book,
notepad, and other features
Helps to organize personal
information
Most handheld computers
have PIM functions
You can synchronize, or
transfer information
between the handheld
computer and a desktop
computer

p. 3.20 Fig. 3-23

handheld computer

What is a software suite?
A collection of individual applications sold as
a single package
 You install the entire collection of applications
at once
 Two major advantages:


ease of use
lower cost

Next
p. 3.20

What is project management software?


Allows you to plan, schedule, track, and analyze
the events, resources, and costs of a project

Next
p. 3.21 Fig. 3-24

What is accounting software?




Helps companies record and report their financial
transactions
Newer
packages
support
online direct
deposit and
payroll
services

Next
p. 3.21 Fig. 3-25

What are some
popular
graphics and
multimedia
software
products?

Graphics and Multimedia
Software
Computer-Aided Design
(CAD)
Desktop Publishing
(Professional)

Paint/Image Editing
(Professional)
Video and Audio Editing
Multimedia Authoring

Next
p. 3.22 Fig. 3-26

Web Page Authoring

Software
What is computer-aided design (CAD)?


A sophisticated
type of
application
software that
assists a
professional
user in creating
engineering,
architectural,
and scientific
designs

Next
p. 3.22 Fig. 3-27

Software

What is desktop publishing software
(professional)?


Enables
professional
designers to
design and
produce
sophisticated
documents that
contain text,
graphics, and
brilliant colors

Next
p. 3.23 Fig. 3-28

Software
What are some features of desktop publishing software?

page layout
the process of
arranging text and
graphics in a
document on a
page-by-page basis
Next
p. 3.23

color library
a standard set of
colors used by
designers and
printers to ensure
that colors will
print exactly as
specified

Company on the Cutting
Edge
Adobe




Click to view
Web Link
then click
Adobe
Next
p. 3.23

Produces awardwinning software
used to create and
deliver the majority of
Web images today
Products include
Photoshop,
Illustrator, GoLive,
LiveMotion, PageMill,
Streamline, and
PageMaker

Software

What is paint/image editing software (professional)?





Click to view
Web Link
then click
Paint/Image
Editing
Software
Next

Used to create and
modify graphical
images
Sometime called
illustration software
Image editing
software provides the
capabilities of paint
software as well as
the capability to
modify existing
images

p. 3.24 Fig. 3-29

Software
What is video and audio editing software?


Video consists of full-motion images played back at various
speeds



Video editing software
allows you to modify a
segment of a video,
called a clip
Audio is any music,
speech, or other sound
stored and produced
by the computer
Audio editing software
allows you to modify
audio clips





Next
p. 3.25 Fig. 3-30

Software
What is multimedia authoring software?





Next

Also called authorware
Allows you to combine
text, graphics, audio,
video, and animation
into an interactive
presentation
Multimedia
presentations often are
interactive computerbased presentations or
Web-based
presentations
designed to facilitate
learning and elicit
direct student
participation

p. 3.25 Fig. 3-31

Software
What is Web page authoring software?


Next
p. 3.25

Helps users of
all skill levels
create
fascinating Web
pages that
include
graphical
images, video,
audio,
animation, and
other special
effects

What software
products are
available for
home, personal,
and educational
use?

Software for Home,
Personal, and Educational
Use
Integrated Software
Personal Finance
Legal
Tax Preparation
Desktop Publishing
Paint/Image Editing

Clip Art/Image Gallery
Home Design/
Landscaping
Next
p. 3.26 Fig. 3-32

Reference

Software for Home,
Use
What is integrated software?


Software that combines applications such as
word processing, spreadsheet, and database
into a single, easy-to-use package
Applications use a
similar interface
and share common
features

Next
p. 3.27

Applications typically do
not have all the
capabilities of standalone productivity
software applications

Each application is
available only through
the integrated software
package

Less
expensive

Software for Home,
Use
What is personal finance software?
A simplified accounting program
 Helps home users and
small office/home office
users balance their
checkbook, pay bills,
track personal income
and expenses, track
investments, and
evaluate financial plans
 Online banking allows
Click to
you to transfer money
view Web
Link then electronically from your
click
checking or credit card
Personal
Finance
accounts to payees’
Software
accounts


Next

p. 3.27 Fig. 3-33

Software for Home,
Use
What is legal software?
Assists in the
preparation of
legal documents
 Provides legal
advice to
individuals,
families, and small
businesses


Next
p. 3.28 Fig. 3-34

Software for Home,
Use
What is tax preparation software?




Guides
individuals,
families, or
small
businesses
through the
process of filing
federal taxes
Some allow you
to file your tax
forms
electronically

Next
p. 3.28 Fig. 3-35

Software for Home,
Use
What is desktop publishing software (personal)?


Easy-tounderstand
DTP software
designed for
smaller-scale
desktop
publishing
projects

Next
p. 3.29 Fig. 3-36

Software for Home,
Use
What is paint/image editing software (personal)?


An easy-to-use interface, frequently containing simple draw or
editing features.



Allows you to draw or
modify pictures, shapes,
and other images
Photo-editing software
allows you to edit digital
photographs by removing
red-eye, adding special
effects, or creating
electronic photo albums
Online print services will
send high-resolution
printed images through
the postal service





Next

p. 3.29 Fig. 3-37

Software for Home,
Use
What is clip art/image gallery software?


A collection of clip art and photographs

Some have
links to clips
available on
the Web
 May provide
fonts,
animations,
sounds, video
Click to view clips,and
Web Link then
audio clips
click Clip Art/


Image Galleries
Next
p. 3.30 Fig. 3-38

Software for Home,
Use
What is home design/landscaping software?


Assists with the design or remodeling of a home,
deck, or landscape



Many will
print a
material list
outlining
costs and
quantities for
the entire
project

Next
p. 3.31 Fig. 3-39

Software for Home,
What is educationalUse
software?
Software that
teaches a particular
skill
 Computer-based
training (CBT) is a
type of education in
which students learn
by using and
completing exercises
with instructional
software
Click to view • Also called computer

video

Next
p. 3.31

aided instruction

Software for Home,
Use
What is reference software?


Provides valuable and thorough information for all
individuals



Includes
encyclopedias,
dictionaries,
health/medical
guides, and
travel
directories

then click Reference Software
Next
p. 3.31 Fig. 3-40

Software for Home,
Use
What is entertainment software?
Interactive games
 Videos
 Programs
designed to
support a hobby
or provide
amusement and
enjoyment


Click to view
video
Next
p. 3.31

Software for Home,
Use
What software facilitates communication?



E-mail
Web browsers



Chat rooms



Newsgroups



Instant messaging

Click to

view
animation



Groupware
Videoconferencing

then click Groupware
Next
p. 3.31

E-mail
Newsgroup
Instant messaging (IM)
Videoconference
or electronic mail

Web browser
Also called a discussion
Chat of messages
Real-time communications
A Transmission room or more
meetingGroupware
between two
or browser
services that notifies you
geographically separated people
via area on the network
Online a computer Webchat
where
A softwaremore people
Permits or application
whena network orto Internet
one users area
who use Allows localdiscussions
such as
users with eachaother to of
conduct written the the
that helps you via
groups
are online video
to transmitparticular subjectdata
audio and
network orand Internet
the view
about a
access
people work together and
computer
Allowssoftwareon thevideo
Homeausers can makeover a
E-mail you to exchange
You useWeb pagesprogram called
software lets a
share information you
messages or voice chats
Some support files with
telephone call to participate in a
create, send, receive,
Internet
a newsreader where both parties
themand networkthey talk
or join a private and
video chats
see each other as
forward, store, print, chat
newsgroup
room
delete e-mail messages

Applications on the Web
What is a Web application?
A software application that exists on a Web site
 Some Web
applications
store your data
and information
at their site
 To access a
Web
application,
Click to view
visit the Web
Web Link
site that offers
then click
Web
the program
Applications
Next  Some are free


p. 3.33 Fig. 3-41

How do some companies charge for a Web
application?




Some sites
allow you to
use the
program for
free
Ask you to
pay a fee
when a
certain action
occurs

Next
p. 3.34 Fig. 3-42

How do other companies charge?





Click to
view
video
Next

Some companies charge only for service and support
Sun
Microsystems
provides an
integrated
suite on the
Web
A variety of
payment
schemes exist
for sites that
charge for use
of a program

p. 3.34 Fig. 3-42

What is Web-based training (WBT)?
Typically consists of self-directed, self-paced
instruction on a topic
 Distance learning
(DL) is the
delivery of
education at one
location while the
learning takes
place at other
locations
Click to view
• Also called
Web Link


then click
Distance Learning
Next
p. 3.35 Fig. 3-44

distance
education (DE) or
online learning

What is an application service provider (ASP)?




Third party
organization that
manages and
distributes
software and
services on the
Web
Allows companies
to outsource
information
technology (IT)
needs

Next
p. 3.35 Fig. 3-45

Learning Aids and Support
Tools Within an Application
What is Online Help?






Electronic equivalent of a
user manual
Usually integrated into an
application software
package
Often Help is contextsensitive
• The Help information
relates to the current task
being attempted

Next
p. 3.36 Fig. 3-46a

What is an FAQs page?


Frequently Asked Questions



Often available
on a Web site
that provides
updates and
more
comprehensive
resources to
answer your
software
questions

Next
p. 3.36 Fig. 3-46b

What is a wizard?


An automated assistant that helps you complete a task



Asks you
questions
and then
automatically
performs
actions
based on
your answers

Next
p. 3.36 Fig. 3-46c

How can I learn more about a software package?




Many books are
available to
help you learn
to use software
These books
are available in
bookstores and
software stores

Next
p. 3.37 Fig. 3-47

Summary of Application
Software
Application software
 Productivity software
 Developing a document
 Graphics and multimedia software
 Software for home, personal, and
educational use
 Software for communications
 Applications on the Web
 Learning aids and support tools within
an application


Next

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