Where do you keep track of all your tasks? Outlook? SharePoint? Maybe Project Server? Storing them across multiple applications is a pure Information Worker challenge. SharePoint 2013 has the new Work Management Service Application to solve these issues. It aggregates tasks across SharePoint, Exchange, Project Server and there's even a story for TFS. There's not that much documentation out there on how to configure it, how to maintain and work with it. In this session I will walk through the architecture and setup, and go over how it operates and what you need to know to keep it alive. I will demonstrate the features and discuss all of the technical aspects.

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6. Aggregates “tasks”
between SharePoint,
Exchange and Project
Server
Solves the problem of
disconnected “task” lists in
multiple places & across
applications

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10. My
Sites
SharePoint
Task Lists
Project
Server
2013
Exchange
Server
2013

11. Personal Site
List onPersonal Site
Project Server DB
SP Content DB
SP Web App
Change Log
Work Management
Service
Write personal tasks
Read personal tasks
Call as Proj server user
mapped to SP User
Get Tasks via OM
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My Tasks

12. • The following Content Types:
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Note: The Task content type should be marked as the Default Content Type for your
custom list in order for the tasks to be aggregated by the service.

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17. Outlook Property MY TASKS
property
SharePoint property Project property Notes
Subject Title Title Name
Due Date Due Date Due Date Finish Date
Body Description Description n/a
Status Completed
Checkbox
n/a n/a This works in parallel with % Complete
property
Folder name Group name List name Project name
Start Date n/a Start Date Start Date
Importance Pinned Date n/a n/a
Total Work Total Work n/a Total Work
Actual Work Actual Work n/a Actual Work
% Complete % complete % complete % complete This works in parallel with the Status property.
Set to 100 when task is marked as complete.
Set to 0, when unmarked.

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19. Server-to-Server
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S2S STS
SSL Cert
Public/Private
key pair (.pfx)

22.  Exchange Server 2013
 SharePoint 2013 with:
 User Profile Service Application – with a profile
 Work Management Service Application
 Claims Web Application with SSL
 Installed Exchange Web Services API on SP servers
 Search (to aggregate SP tasks)
 Project Server (for aggregation of Project tasks)
 Cross-farm is not supported

23.  My Site Host over SSL
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 A SharePoint Project Site
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 Project Web App
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 Outlook Web App
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24.  You just need profiles in there for S2S, but
you need My Sites for the “My Tasks” list
 Can use the new (old) AD Import
 You must give access to the My Site Host
web application pool service account

25.  Central Administration
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 PowerShell
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26. $appPool Get-SPServiceApplicationPool
$wmsa New-SPWorkManagementServiceApplication
–Name
–ApplicationPool $appPool
–Proxy
$wmsaProxy New-SPWorkManagementServiceApplicationProxy
-Name
-ServiceApplication $serviceApp

27. • NumberOfUsersPerEwsSyncBatch
• NumberOfUsersEwsSyncWillProcessAtOnce
• NumberOfSubscriptionSyncsPerEwsSyncRun
• MinimumTimeBetweenSearchQueries
• MinimumTimeBetweenProviderRefreshes
• MinimumTimeBetweenEwsSyncSubscriptionSearches

28.  Download EWSManagedAPI.msi from the Microsoft Download
Center
 http://www.microsoft.com/en-us/download/details.aspx?id=35371
 Run:
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 Do an IISReset…

29.  To establish OAuth trust and service permission on Exchange, run:
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31.  Provision PWA sites after configuring WMA
 Or add the WM service account to the Project
Server databases’ PSDataAccess role.

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http://technet.microsoft.com/en-
us/library/jj554516.aspx
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http://technet.microsoft.com/en-us/library/jj655399.aspx
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http://msdn.microsoft.com/en-us/library/fp179901.aspx

35.  The best resource out there:
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 http://www.microsoft.com/en-
us/download/details.aspx?id=38799

36. 
http://blog.sharedove.com/adisjugo/index.php/2014/0
2/18/webinar-work-management-service-materials-
and-answers/

37. 
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 radi@sharepoint.bg
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 http://au.linkedin.com/in/sharepointradi
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