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This presentation introduces you to basic Excel function syntax and usage, and runs through some basic mathematical functions.
Contents:
***Standard Function Syntax***
Elements of an Excel Function
Inputting Function Arguments
AutoComplete for Functions
***Basic Numerical Functions***
Using Sum(), Max(), Min(), Average() and Count()
Functions Update Automatically as Arguments Change.
Using Comma and Colon to Reference Cells & Ranges.
Using Cell References, Values, Formulas or other Functions as Arguments.
Inserting a Formula into Many Cells at Once with CTRL+ Enter.
***The AutoSum & Quick Analysis Feature***
The Autosum Tool
The Quick Analysis Feature
***Function Library & Insert Function Tool***
Using the ‘Insert Function’ Tool.
***Editing & Deleting Functions***
Editing & Deleting Functions with Mouse & Keyboard
Editing a Function with the Insert Function Tool
1. PIVOT TABLE PRO
LESSON: BASIC FUNCTIONS
LEVEL: BEGINNER
CONTENTS:
6 Standard Function Syntax
12 Basic Numerical Functions
23 The AutoSum & Quick Analysis Feature
26 The Insert Function Tool
30 Editing & Deleting Functins
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4. This presentation introduces you to basic Excel
function syntax and usage, and runs through some
basic mathematical functions.
5. By the end of this presentation you can:
calculate sum, max, min, average & count with functions
make calculations quickly with the AutoSum Feature
Use the Insert Function tool to insert any function in Excel
6. This table shows test results for 10 students.
Let’s use mathematical functions to analyse the results.
7. There are three basic parts to any function:
The equals sign tells Excel that it should calculate the cell’s value
1. Equals Sign
8. The function name tells Excel what task it will be performing.
2. Function Name
9. The arguments tell Excel what values it should perform the task on.
Enter these by typing the address, clicking the cells or using arrow keys.
3. Function Arguments
10. You can input function arguments using cell or range addresses.
This example refers to four cells: B2, C2, D2 & E2.
3. Function Arguments
11. As you start to type the function, Excel’s AutoComplete makes suggestions:
12. Let’s use the Count function to see how many tests each student has sat.
Count() counts the number of non-empty cells in the range you specify.
13. I’ve copied down the functions to other students.
If you don’t know how to do this, then ignore this. We’ll cover this later.
28. The pop-up has all Excel functions grouped by category, and a search tool.
29. When you choose a formula, Excel helps you input the arguments and gives
more information. This is slower, but useful for functions you don’t know well.
31. Excel shows the results of the calculation in the cell, but shows the underlying
function in the formula bar.
32. To edit the function, double click in the cell, press F2 or click in the formula bar
to edit with the cursor.
33. To delete function(s), select the cell(s) and press Delete.
Now the cell can be used as normal for another formula, value, or text.
34. You can also use the Insert Function tool to edit functions which already exist
in a cell.
35. Functions are very powerful and customizable. You
can create custom functions to perform specific
tasks.
This is a more advanced topic and will be covered
later.
36. PivotExcel is an independent training program and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation.
Microsoft, Excel, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Excel visuals used with permission from Microsoft.
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