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PeopleSoft Enterprise Accounts Payable Module In a Slide
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Overview of PeopleSoft Accounts Payable Module in a single slide.
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PeopleSoft Enterprise Accounts Payable Module In a Slide
1.
PeopleSoft Enterprise Accounts
Payable Module in a Slide - Sreekanth Mukalla - Mohan Sareddy • Voucher Build Interfaces • PeopleSoft Promotions Management transactions. PS_VCHR_HDR_STG PS_VCHR_HDR_QV Voucher Build Interfaces • PeopleSoft Billing (interunit) invoices. • PeopleSoft Receivables refunds. PS_VCHR_LINE_STG PS_VCHR_LINE_QV • eSettlements Self-Service Invoices. • Debit memo vouchers. • Spreadsheet vouchers. PS_VCHR_DIST_STG PS_VCHR_DIST_QV PS_VCHR_PYMNT_STG • Summary invoices • Electronic data interchange (EDI) invoice transactions. • Voucher enterprise PS_VCHR_PYMT_QV • Quick invoices • PeopleSoft Pay/Bill Management transactions. • Any Other Custom Interface • XML invoices • Procurement card invoices Accounts Payable > Batch Processes > Vouchers > Voucher Build The Voucher Build Process is used to process voucher Staging data from different Source Transactions. This has two main sub processes: Voucher Build 1) Pre-Edit Process : First Level of Validations for Vendor ID, Business Unit, Voucher Origin , etc. Vouchers with Pre-Edit errors will be stored in the _QV tables. 2) Edit Process : Validations after the Pre-Edit errors . Ex : Combination Editing, Balancing of the Amounts on the Header & Line, etc. Vouchers which fail the AE Program Pre-Edit Errors Information • Sreekanth Mukalla AP_VCHRBLD PS_TSE_VCHR (One Entry for every Voucher in error) Pre_Edit Edit Process will be available in the Voucher Tables but with Recycle status. PS_TSE_VCHR_FLD (Voucher Header Errors) Errors PS_TSE_VCHRLN_FLD (Voucher Line Errors ) PS_TSE_ACCTLN_FLD (Voucher Distribution Line Errors) • http://www.linkedin.com/pub/sreekanth-mukalla/a/242/b91 PS_TSE_PYMNT_FLD (Schedule Payment Errors) • Email : msk252@gmail.com Vouchers in ReCycle Status are also • The Author is a PeopleSoft General Ledger Certified Expert and he is working as a loaded into Voucher tables Accounts Payable > Batch Processes > Vouchers > Voucher Build > Build Errors Successful The Voucher Build Error Page is used to correct Vouchers with Errors during the Voucher Build Functional Consultant in one of the Leading IT Companies of India. If duplicate vouchers are found, Process run. then both are set to recycle status. Depending on the type of Error, control is transferred to • He is currently working on the PeopleSoft Implementation for a major US Retail • Quick Invoice Entry component for vouchers with pre-edit errors. Giant for a Finance Transformation Program. He has performed diverse roles • Voucher component for vouchers in recycle status. Accounts Payable > Vouchers > Maintain > Voucher Build Error Detail ranging from Database Administration, Pre-Sales, Bid Management, Requirements Voucher • PS_VOUCHER Alternatively, Use this Navigation to correct the Vouchers Gathering, Due Diligence, Solutions Defense to Enterprise Consultant spanning his • ENTRY_STATUS = ‘P’ ( Postable ) Accounts Payable > Vouchers > Add/Update > Regular Entry • ENTRY_STATUS = ‘R’ ( Recycle) career of more than 5 years . • Use Find an Existing Value to identify a Voucher that is already present or created through the Voucher Build process BUDGET_HDR_STATUS = ‘N’ (Not Checked) BUDGET_MISC_STATUS = ‘N’ (Not Checked) • He was awarded the Bell Labs Scholarship Award 2000 by Lucent Technologies Alternatively, Use this page to manually create a Voucher online with available information. • PS_VOUCHER_LINE India, Ltd. • PS_DISTRIB_LINE Voucher Approval is Optional but can be configured through • PS_PYMNT_VCHR_XREF • He holds an Electronics Engineering degree and a Post Graduate Diploma in Workflow Management with Finance Specialization from International Management Accounts Payable > Batch Processes > Vouchers > Budget Check Institute, New Delhi. Vouchers can be Budget Checked in Batch Mode by selecting Transaction type and other criteria. • His other interests include playing chess and watching cricket. Budget Check AE Program Vouchers which fail the Budget Check have to be corrected accordingly. FS_BP Commitment Control PS_LEDGER_KK PS_KK_BUDGET_HDR PS_KK_BUDGET_LN Budget Voucher PS_KK_SOURCE_HDR Check • PS_VOUCHER PS_KK_SOURCE_LN successful • ENTRY_STATUS = ‘P’ ( Postable ) PS_KK_ACTIVITY_LOG • BUDGET_HDR_STATUS = ‘E’ (Error) • • • BUDGET_MISC_STATUS = ‘E’ (Error) PS_VOUCHER_LINE PS_DISTRIB_LINE • Mohan Sareddy Receipt Voucher • PS_PYMNT_VCHR_XREF • http://www.linkedin.com/pub/mohan-sareddy/25/687/986 • PS_VOUCHER Purchase Order Receipt • ENTRY_STATUS = ‘P’ ( Postable ) • Email : smohan37@gmail.com PS_PO_HDR PS_RECV_HDR • BUDGET_HDR_STATUS = ‘V’ (Valid) • The Author is a PeopleSoft Tools Certified Expert and he is working as a Technical Requisition MATCH_ACTION = 'Y' (Standard Match) MATCH_STATUS_RECV = ‘P’ (Partial Match ) • BUDGET_MISC_STATUS = ‘V’ (Valid) MATCH_STATUS_PO = ‘P’ ( Partial Match) MATCH_STATUS_RECV = ‘T’ ( To Be Matched) Consultant in one of the Leading IT Companies of India. • Check if sufficient Budget is available. PS_REQ_HDR PS_REQ_LINE MATCH_STATUS_PO = ‘T’ ( To Match) PS_PO_LINE RECV_STATUS <> ‘H’ ( Hold) RECV_STATUS <> ‘ X ‘ (Canceled ) • MATCH_ACTION = 'Y' (Standard Match) MATCH_STATUS_VCHR = 'E' (Exceptions) • He is also currently working on the PeopleSoft Implementation for a major US Budget Errors can be usually corrected by : PS_REQ_LINE_DISTRIB REC_REQ = ‘N’ (Optional) PS_RECV_LN_DISTRIB • MATCH_STATUS_VCHR = 'O' (Override) • Adjusting amount on the Voucher so that it is within budget limit Retail Giant for a Finance Transformation Program. He has more than 9 years PS_REQ_LINE_SHIP REC_REQ = ‘X’ (Do not) PS_RECV_LN_SHIP • MATCH_STATUS_VCHR = 'T' (To Be Matched) PS_REQUESTOR_TBL REC_REQ = ‘Y’ (Required) MATCH_LINE_FLG = 'Y' (Yes) • MATCH_DUE_DT <= Sysdate ( Current Date) • Increasing the budget amount experience in the IT Industry and expertise in the entire SDLC cycle for multiple INSPECT_CD = ‘Y’ ( Four Way Match) RECV_LN_MATCH_OPT = 'N' (No Match) • MATCH_OVERRIDE = 'N' (No) • Overriding the budget or Overriding the entire transaction. PS_PO_LINE_MATCHED RECV_LN_MATCH_OPT = 'P' (Partial) • MATCH_OVERRIDE = 'O' (Override Exception) PeopleSoft HRMS Implementations, Upgrades and AMS projects. PS_PO_LINE_SHIP RECV_SHIP_STATUS <> 'X' ( Canceled ) • • PS_VOUCHER_LINE MATCH_LINE_OPT = 'E' (ERS) • He holds Master of Computer Applications degree from Osmania University, • MATCH_LINE_OPT = 'F' (Full Match) Hyderabad. Accounts Payable > Batch Processes > Vouchers > Matching > Match Request Matching AE Matching Application is used to Match Vouchers with 1) Purchase Order for Two Way Matching with Receipt Required as ”Do Not“ AP_MATCH 2) Purchase Order and Receipt for Three Way Matching 3) Purchase Order, Receipt and Inspection for Four Way Matching We have to configure Document Association Rules, Match Control , Match Rules to define the business rules applicable for matching. PeopleSoft also provides the option to match the Voucher and create a Debit Memo in case of a match exception for violation of certain Match Rules. Accounts Payable > Review Accounts Payable Info > Vouchers > Match Workbench Voucher ( Match Exception ) Use the Match Workbench as One Stop Solution • To search for Vouchers which are already Matched, Not Yet Matched, or in Exception, or Match Dispute PS_VOUCHER • Run Matching , Undo Matching ( AP_MTCHUN AE ) or Review the Vouchers with Match Exceptions Matching MATCH_STATUS_VCHR = 'E' Exception Successful • It even allows you to create Debit Memos and manually Override Matching. PS_VOUCHER_LINE PS_DISTRIB_LINE Purchase Order Receipt Accounts Payable > Vouchers > Add/Update > Regular Entry > Summary PS_PYMNT_VCHR_XREF PS_RECV_HDR Click on the Match Exceptions Hyperlink to know the details PS_PO_HDR MATCH_STATUS_RECV = ‘P’ (Partial Match ) MATCH_STATUS_PO = ‘P’ ( Partial Match) MATCH_STATUS_RECV = ‘M’ ( Matched) MATCH_STATUS_PO = ‘M’ ( Matched) PS_RECV_LN_DISTRIB PS_PO_LINE PS_RECV_LN_SHIP Voucher PS_PO_LINE_MATCHED RECV_LN_MATCH_OPT = ‘F' (Full Match) • PS_VOUCHER PS_PO_LINE_SHIP RECV_LN_MATCH_OPT = 'P' (Partial) • ENTRY_STATUS = ‘P’ ( Postable ) • BUDGET_HDR_STATUS = ‘V’ (Valid) • BUDGET_MISC_STATUS = ‘V’ (Valid) • MATCH_STATUS_VCHR = ‘M' (Matched) • MATCH_STATUS_VCHR = 'O' (Override) Key Tables after Successful Matching • AP_MATCH_TYPE = 'C' ( Matched with Credit Note ) • AP_MATCH_TYPE = 'D' ( Matched with Debit Memo ) PS_RECV_LN_SHP_MTH • AP_MATCH_TYPE = 'O' ( Matched with Override ) QTY_MATCHED = Added Voucher Line Qty • AP_MATCH_TYPE = 'P' ( Auto - Matched ) AMT_MATCHED = Added Voucher Line Amount • MATCHED_DT = ‘Sysdate' ( Current Date) PS_RECV_VCHR_MTCH ( Row for each Receiver matched successfully to each Voucher Line) • DOC_TOL_HDR_STATUS = 'V' ( Valid ) PS_VCHR_RECV_MTCH (Row for each Voucher Line matched successfully) • PS_VOUCHER_LINE PS_VCHR_MTCH_DETLS (Row for each Voucher Line) • PS_DISTRIB_LINE AP_VCHR_HDR_SUM (Row for each Voucher Line) • PS_PYMNT_VCHR_XREF AP_VCHR_LN_SUM (Row for each Voucher Line) • PYMNT_SELCT_STATUS = 'N' ( Not Selected for Payment ) MTCH_RULE_OVRD (Row for each Match Exception overridden) • PYMNT_HOLD = 'N' ( No ) • PYMNT_HOLD_WTHD = 'N' ( No ) Payment Reset AE AP_PAYRESET Key Tables after Payment Selection PS_PYCYCL_DATA ( Rows for each Voucher) Accounts Payable > Payments > Pay Cycle Processing > Pay Cycle Manager Payment PS_PYMNT_VCHR_XREF Use Payment Selection if you want to review the payments before running the Selection AE PYMNT_SELCT_STATUS = 'R' (Requested for Payment) Payment Creation or if you are using Draft processing. AP_PAYSELCT PS_PYCYCL_STAT PAY_RUN_AP_STATUS='R' ( Selected ) Also, you can use the Reset button to reset the PayCycle Payment Accounts Payable > Payments > Pay Cycle Processing > Pay Cycle Manager If you want to perform all the steps at once use Payment Selection & Creation Selection & PayCycle Exceptions can be reviewed after the PayCycle process for Creation AE Key Tables after Payment Creation Pay Cycle Errors, Discount Lost/Denied, Withholding Bank Replacement , But, you wont be able to review the exceptions AP_APY2015 Financial Sanctions Exceptions PS_PAYMENT_TBL ( Rows for each Payment with Payment Id and Pymnt_id_ref) Payment PS_PYMNT_VCHR_XREF ( Payment ID is updated ) Creation AE PYMNT_SELCT_STATUS = 'P' ( Paid ) AP_APY2015 PS_PYCYCL_STAT PAY_RUN_AP_STATUS='C' ( Completed ) PS_BANK_ACCT_DEFN ( LAST_PYMNT_ID_USED is updated ) Accounts Payable > Payments > Pay Cycle Processing > Pay Cycle Manager PS_BANK_ACCT_MTHD ( LAST_FORM_NBR_USED is updated ) Use Payment Creation to create the payments after reviewing the data from PS_PYMNT_ADVICE ( Rows for each payment with Payment Id ) Payment Selection Voucher ( Paid ) Accounts Payable > Review Accounts Payable Info > Payments > Detail Data Payment Table Review the Results of the PayCycle process PS_VOUCHER PS_PAYMENT_TBL POST_STATUS_AP = ‘U’ (Unposted ) PYMNT_STATUS = 'P' (Paid) PS_VOUCHER_LINE PYMNT_STATUS = 'V' (Void) PS_DISTRIB_LINE PYMNT_STATUS = 'W' (Escheated) PS_PYMNT_VCHR_XREF PYMNT_STATUS = 'S' (Stop) PYMNT_SELCT_STATUS = 'P' ( Paid ) PYMNT_STATUS = 'D' (Deleted) DFT_STATUS = 'D' (Due) DFT_STATUS = ' C' (Created) DFT_STATUS = 'A' (Approved) DFT_STATUS = 'D' (Due) Accounts Payable > Batch Processes > Vouchers > Voucher Posting > Voucher Posting Request DFT_STATUS = 'N' (Non-Draft) Voucher Post AE Accounting Entries are generated based on the Voucher Distribution Lines, Accounting Entry POST_STATUS_AP = 'U' (Unposted) POST_STATUS_AP = 'P' (Posted) Template and ChartField Inheritance. AP_VCHRPST RECON_STATUS = 'PEN' (Pending) RECON_STATUS = 'PEC' (Pecon) RECON_STATUS = 'STP' (Stop) RECON_STATUS = 'UNR' (Unrecon) RECON_STATUS = 'VOI' (Void) POSITIVE_PAY_STAT = 'C' (Sent) POSITIVE_PAY_STAT = 'N' (Not Sent) POSITIVE_PAY_STAT = 'S' (Selected) Successful POSITIVE_PAY_STAT = 'Z' (Zero Pay) CANCEL_POST_STATUS = 'N' (N/A) After Voucher Post, CANCEL_POST_STATUS = 'P' (Posted) • We can Close the Voucher, if we want to write-off the liability. Ex: In Dispute and we do not want to pay further. CANCEL_POST_STATUS = 'W' (Pending) • The Distribution Line Chart-fields cannot be edited. We have to UnPost the voucher if we want to change the same PYMNT_HOLD_REASON = 'ACC' (Accounting in Dispute) PYMNT_HOLD_REASON = 'ACV' (Federal Vendor Inactive) PYMNT_HOLD_REASON = 'OTH' (Other) Voucher PS_VOUCHER POST_STATUS_AP = ‘P’ ( Posted ) POST_STATUS_AP = ‘U’ ( Unposted ) Accounts Payable > Review Accounts Payable Info > Voucher > Accounting Entries PS_VCHR_ACCTG_LINE ( Rows based on Distribution Line ) Accounting Entries can be reviewed for the Voucher after Voucher Post and Payment Post processes. GL_DISTRIB_STATUS = ‘N’ ( None ) Payment Post AE AP_PSTPYMNT Accounts Payable > Batch Processes > Payment > Payment Posting Accounting entries are created from Payments Successful Successful General Ledger > Journals > Subsystem Journals > Generate Journals > Generate Journals Request Journal Generator AE FS_JGEN Post Journals to the General Ledger from the Subsystem - Accounts Payable This calls GL_JEDIT – For Checking Valid Chartfield Combinations Key Tables after Payment Post PS_PAYMENT_TBL POST_STATUS_AP = 'P' (Posted) PS_VCHR_ACCTG_LINE ( Rows for POSTING_PROCESS = ‘PYMN’ ( Payment ) Successful General Ledger Journal PS_JRNL_HEADER JRNL_HDR_STATUS = 'V' (Valid) PS_JRNL_LN MOVEMENT_FLAG = 'N' (Natural) MOVEMENT_FLAG = 'R' (Reversal) JRNL_LINE_STATUS = 0 (No Errors) JRNL_LINE_STATUS = 1 (Errors) BUDGET_LINE_STATUS = 'B' (Bypass) BUDGET_LINE_STATUS = 'E' (Error) BUDGET_LINE_STATUS = 'N' (Not Chk'd) BUDGET_LINE_STATUS = 'V' (Valid) BUDGET_LINE_STATUS = 'W' (Warning) CLOSING_STATUS = 'C' (Closed) CLOSING_STATUS = 'U' (Unclosed) PS_VCHR_ACCTG_LINE GL_DISTRIB_STATUS = ‘N’ ( None ) © 2012, Sreekanth Mukalla & Mohan Sareddy ALL RIGHTS RESERVED. This illustration contains material protected under International and Federal Copyright Laws and Treaties. Any unauthorized reprint or use of this material is prohibited. No part of this illustration may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system without express written permission from the author / publisher. While care has been taken to prepare this illustration as accurate as possible, the Authors shall not be liable for any damages arising out of use of the same. Please contact your technical personnel for decision making. References : 1. Oracle PeopleSoft Enterprise Payables 9.1 PeopleBook ( http://docs.oracle.com/cd/E16303_01/psft/acrobat/fscm91fapy-b1109.pdf )