1. Guide to iPad Apps for Meetings & Events
ad A
The iPad is one of the most pop popular pieces of technology available
LEGENDA
today. With thousands of apps aps available through the App Store, it's
hard to know which ones are reall useful.
really Great
The aim of this guide is to help pr
professionals involved in the Meetings
and Events Industry choosing th right tools to use mobile devices
the Can be improved
throughout the different steps of t organization process.
s the
Moreover through mobile devices it’s easier to engage with delegates
vices Problems
and enhance their experience of the event.
The Apps listed are focused upon event management, attendees engagement, devices connection,
pon ent,
social media optimization, social n
ial networking, mind-mapping, virtual and share whiteboards, work
hared
spaces, creativity, gaming, audio r
io recording and much more.
Please consider that this kind of ttechnology improves every day, so check the date of issue of this
guide to ensure the right value to the rating given to the Apps reviewed: some
e ometimes an update can
fix bugs and crashes!
Setting time for Hybrid/Virt Meetings, Conference Calls And W
Virtual d Webinars
Meetup time
me
Meetup Time is a easy to use conference call planning tool that allows
e an ool
you to schedule calls and meetings with friends, family and colleagues
ule
from all over the world without the need to remember or check out
r r
individual time z
e zones across multiple countries. Export your results to
iCal, email to ot
o other participants and copy to your own cln clipboard or
Notes.
Synchronize
Synchronize is a straight forward time shifting app that allo
allows you to
easily check and project time across multiple time zone that are
zones
important to you so that you can easily schedule meetings, c
you, gs, conference
calls, Skype chats and communicate with your global commun
hats munity.
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2. Tracking the flights of your speakers or guests
ur s
FlightTrack Pro – Live Flight Status Tracker
ck Pr
The best flight tracking app out there! Import flight data au
ght ta automatically
from any airline confirmation email and get push alerts wi real-time
irline s with
changes to yo flight. Get real-time flight itinerary up
your y updates, and
beautiful, zoom
oomable maps that even work offline. FlightTr
htTrack Pro has
everything you need to stay on top of your trip.
Attendees registration
Sign In
"Sign in" conve your iPad into an easy-to-use visitor reg
nverts r registry which
protects all info
information – both yours and your visitors. Each visitor only
see’s their own information, and the software assigns a ss sign in, and
sign out time st
e stamp. Visitor badges (personalized with Visi
Visitor Name &
Company, and your logo) can be printed to be worn, if needed.
rn,
Please Sign In (iPad2)
gn
Please Sign In i the iPad sign-in sheet. This app turns your iPad into a
is
portable, custo
ustomizable, signature form. Hand anyone your iPad - in a
few seconds th can fill out a form, attach a photo a
s they to and sign an
agreement. Please Sign In sends you an email with the contents of
. Ple
each sign-in. Please Sign In is perfect for Reception Desks and
in. ion
Guestbook for pparties or meet ups .
Sign In
A Complete Sign In and Visitor Management System for your iPad.1)
you
Badge Printing Picture taking of visitors (requires iPad2), Ke
ing, Keeps track
of previous visit so they can check in FAST, Downloadabl Excel-
visitors able
formatted logs Viewable data via a private link on the web Storage of
ogs, eb,
email, phone, n
e, names, Ability to assign check out times, Keep notes on
each visitor, Fre off-site backup of all data in case of loss or theft of
Free ss
iPad, Treat your guests to the latest and greatest in technolo
nology.
Organizing meetings and sharing desktop and documents
d sha
Zwoor Event HD
ent
the meeting materials, agenda, speaker bio on your iPhone or iPad.
g ma one
Enter the meet
eeting code, and all the event materials are available on
your device, online and offline.
, on
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3. TeamViewer for Meetings
wer
Participate in mobile meetings on the go! Join an online m
m e meeting from
your iPhone / i
e iPod touch or iPad any time, anywhere. Yo will never
. You
miss an importa discussion again: “TeamViewer for meet
portant eetings” allows
you to particip
ticipate in web-conferences spontaneously and with more
flexibility witho being in front of your computer.
ithout
GoToMeeting
eting
is the easiest an most convenient way to attend online me
st and meetings – and
now you can ta it to go! Download the free universal ap and join a
n take l app
meeting on yo iPad®, iPhone® or iPod touch® in seco
your seconds just by
tapping the lin in your invitation email. View slide pr
e link e presentations,
design mockup spreadsheets, reports – whatever meetin presenters
kups, eting
choose to share on-screen.
hare
join.me
Attend your n
r next online meeting on your mobile devic with the
device
join.me mobile viewer. View someone’s screen and collab
bile llaborate in real
time, on your ti
ur time, 100% Free. Optimized for the iPhone, iP and iPod
e, iPad
Touch, join.me is light and fast and makes attending an on
.me online meeting
anywhere, anytime as easy as touching your screen.
anyt
Connect iPad with other devices, create and cooperate
r dev
X1 Mobile Search - Securely search your PC or Mac
e Se
X1 Mobile Sear enables instant and secure search of des
Search f desktop-bound
email, attachm
chments, and documents. It unshackles you from your
computer, while retaining access to the content stored the making it
whil there,
easier than eve to ‘leave the laptop behind’.
ever
iBrainstorm (ipad) + iBrainstorm Companion (up to 4
rm
iphone)
Capturing and s
nd sharing your inner most creative genius has never been
easier. Introdu
roducing the first multi-device collaboration tool from
tion
Universal Mind From iPhone to iPad with just a flick of the finger,
ind. k
iBrainstorm ha set the bar and has redefined the ver nature of
has very
collaboration. iBrainstorm Companion is used to connect t a running
ect to
session of iBrain
Brainstorm on the iPad. It gives up to 4 people, t ability to
le, the
create ideas on their iPhones and 'flick' them over to the iPad!
as o r
http://youtu.be
u.be/oKFpEMG3BF4
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4. AirBoard
Airboard gives groups the ability to share work with live whiteboard
ives
messaging across their iOS devices.
acro
Why not empopower attendees at your next meeting with this engaging
th th
and innovative technology?
tive
Mindmapping
Mindjet for iPad
or iP
DescriptionMin
Mindjet for iPad® lets you easily enter ideas, tasks, and
eas,
meeting notes i
tes into intuitive visual maps that help you quick organize
quickly
concepts and p
nd prioritize action items. Instantly create new maps or
ne
import them fro Mindjet Connect®
from
Guest lists manager
QRickets 4 - Guest List and Ticket Check-in
Turns your iPa
iPad/iPhone/iPod touch into an electronic gu c guest list or
ticket scanner. Sell tickets online or register guests for you event on
er. your
qrickets.com. T
. Then use the camera to scan the QR code check the
ode
ticket and admi a guest. Guest list is automatically synchro
dmit chronized with
other devices and qrickets.com that instantly see changes to the list.
es a ges
See total, admit
dmitted, and remaining tickets.
MyGuestlist
list
MyGuestlist bri
t brings together all your guestlists and function enquiries
ction
from your site, Facebook and offline, and sync them on to your iPad
n
ready for your hosts or door staff to use on the day. Mark guests off,
our h ark
cater for VIPs and free lists, monitor patron loyalty and atte
Ps a attendance as
well as gene enerate statistics about your patrons an promo and
performance like never before.
e lik
Polls, surveys and quiz
Polldaddy
The Power of Touch Engage your survey respondents with Polldaddy
T
for iOS -they'll enjoy the intuitive interface for respondin to your
ey'll nding
questions and the speed of the application. Checkboxes, dropdown
nd xes,
menus and te fields have all been optimized for you iPad or
text your
iPhone's touchs
uchscreen (Polldaddy account required).
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5. Zwoor Survey for Ipad
rvey
Allows a meet
eeting participant to send answers to a surv via the
survey
iPhone or iPad. The user enters a code (e.g. Meet123) to retrieve the
Pad. r
survey, and then proceeds to answering the questions.
the
The meeting fa
g facilitator can see a summary of the results im
lts immediately
on the zwoor.co website.
or.com
Slideshow
SlideShark: PowerPoint Presentations on the iPad –
k: P Pad
Convert, View and Show PPT Slides for Free
With SlideShark you can view and show PowerPoint presen
hark esentations on
your iPad the way they were meant to be seen. It’s easy to use,
s ea
powerful, profe
rofessional, and free. SlideShark is the one and only app
you can use to accurately and professionally show PowerPo on the
erPoint
iPad.
Mobile Slides
lides
Mobile Slides i a presentation tool that goes wherever you do. It
es is ver
provides playb
layback control, Q&A session archiving and q
nd quick web
publishing fun
functions. Any computer platform with Fla Flash Player
installed can p
an participate anytime, anywhere in the pr presentation
provided by an iOS device that has Mobile Slides installe on it. Of
y any talled
course, you can also use a VGA Adapter and export the sl
e slides into a
projector direct
irectly.
Recording
HT Profession Recorder
sional
Record and edit business meetings, lectures, and conferenc right on
rences
the phone. Cap
Captures sound at a distance. Take notes while recording
hile
in the backgro
kground. HT Professional Recorder makes it possible to
p
record convers
versations throughout a large room, even in situations
n
where the people talking are located several feet away from the
peo way
device. Signa processing algorithms capture con
ignal conversations
throughout a ro
room, recording both near and distant voices clearly.
ices
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6. Timing, costs and speakers countdown
ers
While We We Meeting
Were
We all know how much time and money meetings consume.
ow ngs
So this is a mee
meeting meter. However in addition to the mon cost, it’s
oney
also important to get some perspective on everything else that was
ant els
going on in the world. While We Were Meeting: Births, deaths, tons
s, d
of CO2 emitte forests cleared, cell phones sold, food produced,
itted, ood
messages sent etc.
ent e
Easy Timer
Easy timer is a simple timer application which displays rema
s remaining time
widely. Especiaecially the remaining minutes fills the enti screen.
entire
Seconds are dis
e displayed at the corner with tiny letters. Besi
Besides, as the
app accepts tap (for start/stop) and swipe (for reset) at an point on
s t any
screen, it's easily-operated.
easil
SpeakerClock
lock
Big red LED digi allow you to see the timer even at great d
digits eat distance so
you are free to move while you give the talk of your life. Sp
e . SpeakerClock
emulates the famous countdown clock that all speake at TED
he eakers
conferences need to adhere to. The whole screen fla
s ne flashes if you
transition into a new phase of your speech. Start the clock a place it
to ck and
within your vie when giving a public talk to see at a g
r view glance how
much speaking time you have remaining. The "traffic light" gives you
king ight"
visual feedback when it's time to wrap up or make yo closing
back e your
remarks.
EasyChair
EasyChair is a s
s simple, flexible application designed to clea inform
clearly
speakers of their remaining speaking time. The time anno
f the nnouncements
can be easily read from meters away. Custom alerts . As well as
ily r ts
options for defa times custom times can be added too. W kept the
default o. We
application ver simple so it is clear, at a glance, exactly how much
very ctly
time is remaini
aining. Background notifications. The owner of the device
r
is free to go abo using the device without interrupting the timer.
about
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7. QRcodes reader and maker
ker
Easy QR
Easy QR is a to for you to generate and scan QR code You can
tool code.
generate QR code from your contact list or any information you input.
R co tion
After that, you can share it with your friends by email. If yo friends
your
also have Easy QR, they can easily scan the code with it Easy QR
asy th it.
support VCard and MeCard contact information format. If you scan a
ard t.
code contains i
ins information with these formats, Easy QR wi help you
will
to save them into you contact list. You can also share the sc results
m in he scan
with your friend by email.
riends
Scan
Scan is complet free. It's just a simple QR Code scanning No need
pletely ning.
to take a photo or press a "scan" button like other apps. Sim point
oto s. Simply
your device's camera at a QR Code (iPhone or iPod Touch
's c ouch*/iPad 2),
and you're do done! If the code contains a website U e URL, you'll
automatically b taken to the site. If the code just contains text, you'll
lly be ins
immediately se it. For other formats (such as phone numb
y see umbers, email
addresses, or contact info), you will be prompted to take the
appropriate act
action.
Networking and entertainin
ining
My Name Is...
Is..
Turn your iPh
iPhone/iPad into a name tag. Use it in meetings,
gatherings, get togethers, exhibitions, conferences or events.
ge s o
Features includ Background and text have a choice of 6 different
clude:
colors, change 6 different text elements on the name tag, email the
nge tag
name tag to friends, family or colleagues.
frie
Card Decks
Card Decks is a small open source application which provid simple,
ovides
configurable, c
e, colored, multi-line text cards which are gro
grouped into
card decks. Can be used to show your vote or estimation o a certain
n on
topic in a me meeting. Or, if you are the chair of a sessession on a
conference, you can use it to remind a speaker of the rema
, emaining time
for the presenta
entation.
Universal Scoreboard
l Sco
Use your iPad as a makeshift scoreboard for your gam
Pad games, sports
events, card games, board games, etc... Works for 2 or 4 players.
d gam pla
Uses touches o the numbers to add or subtract. Simply touch the
es on ply
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8. top 2/3 of the n
he number to add or touch the bottom 1/3 of th number
the
to subtract.
Zoom Share
re
Zoom Share all
e allows you to quickly share contacts, photos a videos
tos and
via WiFi, Blue
Bluetooth or e-mail. No shaking, jumping a g around or
whacking each other with sticks.... When you meet anot
ach another Zoom
Share user, just tap the "Start Sharing" button and then drag and
, jus
drop the items you want to share on them. Want to see Zo
ems e Zoom Share
in action? Visit http://bit.ly/Zoom-Share-Intro for a video In
isit o Introduction
and quick tour!
our!
Tweets Near Me
ear
Tweets Near Me provides you with a real-time view of "tweets near
rM f "tw
you".
Using your iDev
iDevice's built in GPS location features, Tweets Near Me
eets
will check for T
or Tweets local to your current location based o a radius
ed on
that can range from 10 to 200 miles or kilometers. If the Tweet or
nge
Tweeter interes you then access is provided to the Twitte web site
erests itter
where you can make use of it's full set of features (e.g. fol
. follow, reply,
re-tweet etc.)
Promoting events on social media and… creating useful free apps
cial apps?
HootSuite
Compose and Converse on the Go. HootSuite for iOS is the perfect
nd S
social media to for Twitter, Facebook, LinkedIn, and F
ia tool nd Foursquare.
Join the conver
nversation from anywhere with HootSuite for iP
or iPhone, iPad,
and iPod touch HootSuite allows you to send and sched
ouch. hedule Twitter,
Facebook, Linke
LinkedIn, and Foursquare updates, track click st
k stats, and set
up tracking colu
columns to monitor keywords, #hashtags, and li
nd lists.
Virtual Conta
ontact
Virtual Contact proposes sizable advantages for serious Tw
tact Twitter users.
Managing mul
multiple Twitter accounts, Managing autom tomatic tweets
(auto-messages URL (link) shortener, Image and video p
ages), eo publishing +
URL shortener, Twitter's internal messaging service (Direc messages,
ner, irect
DMs)
Meeting Space Calc (this app is only for iPhone but it is a great
Spac t
example of givin tools for free and promoting at the same time)
giving me
Have you ever found a great venue for an event, but had a hard time
ver
determining w
g what the capacity would be for var various room
configurations (i.e. rounds, classroom, theater, etc)? This application
ns
was created as a useful tool for Meeting Professionals an everyday
d ls and
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9. people alike all of whom are planning an event and need t know the
e ed to
capacity of an e
event space. Simply type in the measuremen or square
ments
footage of the venue and we will provide you with an estimated
h
capacity based on the room set up you are seeking. This ap
sed is application is
brought to you by UCLA Conferencece Services
www.conferenc
rences.ucla.edu. UCLA is proud to offer exceptional
er
conference and meeting facilities for a vast array of events.
nts.
Payments for social program
grams
Square
Accept credit cards and cash on your iPhone, iPad or iPod touch with
it c
the free Square Card Reader. Square is a neat inexpensive w to easily
uare ive way
accept card payments for small amounts (up to $60). It's only 2.75%
pa
per swipe for V Visa, American Express, MasterCard and Discover. No
d D
contracts, monthly fees or merchant accounts. Funds are deposited
mon s
into your bank account the next day. Square makes it easy for anyone
ank
to accept paym
ayments, anywhere.
Searching apps
AppShopper
per
With Appshopp you are able to find out about these dis
opper e discounts and
download the p
he paid apps for free. Appshopper is a free dow
download from
iTunes AppStor
Store
Organize apps i your own customized Wish List and autom
ps in utomatically get
notified via pus notifications when there is a sale or update
push date
Discovr Apps
pps
Discovr Apps is an interactive map of the App Store and m
s d makes it easy
to discover new apps for your iPhone & iPad. Simply search for an app
arch
that you like or choose from one of our featured apps. We show you
e We’ll
how the apps you choose are connected in a massive, n
ps e, never-ending
map of the App Store, and we’ll give you great recommenmendations for
other apps to ddownload.
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10. SERVICES: TRAINING SESSIONS ON:
COMMUNICATION AND SOCIAL MEDIA STRATEGIES, CAMPAIGNS COMMUNICATION AND SOCIAL MEDIA
AND MANAGEMENT FOR EVENTS FOR EVENTS
Analysis and choice of social media strategies for the achievement of How to use web tools and open
targeted objectives sources
Development and management of social media campaigns. Analysis and identification of the right
Measuring the results of engagement ROE social media channel, communities
and tribes
SELECTION AND PROPER USE OF NEW TECHNOLOGIES AND MOBILE Effective use of social media for the
Meeting Industry
DEVICES FOR THE MEETING INDUSTRY
Support in the selection of new technologies and the proper solutions NEW TECHNOLOGIES AND MOBILE
for mobile devices in order to facilitate the organization,
DEVICES FOR THE MEETING INDUSTRY
management and promotion of meetings and events.
Analysis of free and paid available
Design and implementation of entertainment activities to ensure the
resources
engagement of participants through interactive tools.
Using new technologies and
applications for smartphones and
DESIGN, PLANNING AND IMPLEMENTATION OF HYBRID EVENTS
tablets to innovate events and
Analysis of the event's objectives and of the targeted audience
facilitate the work of the organizers
Structuring of the event, defining the location and the technical
and participants
specifications
Integration with social media campaigns to ensure the promotion and HYBRID EVENTS
engagement of participants Analysis of the typologies and features
Guiding the team during all phases of the event of a Hybrid Event
Measuring the results of engagement ROE Coaching for speakers and
moderators
PROJECTS OF DESTINATION MARKETING FOR CONVENTION AND Effective use of social media,
VISITORS BUREAUX technology tools and applications for
Analysis of the destination positioning on international markets and mobile devices
of the existing marketing plans
Design and assistance for the development and integration of DESTINATION MARKETING
innovative marketing plans New Destination Management
Projects on behalf of international clients for the implementation of Approaches
events on the Italian territory
Design and implementation of applications for mobile devices HOTEL INDUSTRY
Troubleshooting
New methods of guest relations
STRATEGIES FOR THE HOTEL INDUSTRY IN TARGETED MARKETS AND
management
ONLINE REPUTATION MANAGEMENT
Using social networks for online
Analysis of the market positioning and of the reputation with finding reputation management
affordable solutions
Conflict analysis, staff motivation and customer relationship
Proposals for targeted marketing actions compared to the reference CONTACT
markets
Online reputation management, proposals and measurement
Stefania Conti-Vecchi
s.contivecchi@eventagist.com
info@eventagist.com
www.eventagist.com
Twitter: @EVENTagist
Mob. +39 328 3054899