10 Tips for Better Meetings2. Meetings
#1 Avoid Meetings
• Ask: “How Else Can I Solve This?”
- Phone Call?
- Conversation?
• Ask: “What Happens Without This?”
- If “Nothing” Cancel the Meeting
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
3. Meetings
Key Point
A Meeting Is the Most
Expensive Way to Find
Solutions and Reach
Agreements.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
4. Meetings
#2 Prepare an
• Lack of a Plan Scares People
- They Retaliate by Misbehaving
- Or They Hide by Saying Nothing
• Lack of a Plan = Bad Leadership
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
5. Meetings
Key Point
If You’re Too Busy to
Prepare an Agenda,
You’re Too Busy to Hold a
Meeting.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
6. Meetings
#3 Budget Time
• Include a Time Budget in Your
Agenda
• Spend Time in Proportion to the
Value of the Results
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
7. Meetings
Key Point
A Meeting Is a Business
Project that Must Earn a
Profit.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
8. Meetings
#4 Be Selective
• Invite Only Those Who Can Make
Meaningful Contributions
• Leave out Spectators
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
9. Meetings
Key Point
A Large Meeting Costs
More and Requires More
Skill to Obtain Useful
Results.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
10. Meetings
#5 Inform Others
• Send the Agenda Early
- Allow People to Prepare
• Call Key Participants
- Confirm Expectations
- Check on Preparation
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
12. Meetings
#6 Focus on the Issue
• Avoid Jokes, Stories, and
Unrelated Issues
• Use Questions to Direct Attention
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
13. Meetings
Key Point
People Use Jokes and
Stories to Dominate in
Your Meeting.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
14. Meetings
#7 Provide Safety
• Insist on Respect
• Allow Everyone to Contribute
• Avoid Ridicule, Criticism, and Other
Attacks
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
15. Meetings
Key Point
A Safe Environment
Encourages People to
Contribute Better Ideas.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
16. Meetings
#8 Record Everything
• This Record Becomes:
- The Result of the Meeting
- A Rough Draft of the Minutes
• This Also Helps:
- Maintain Focus
- Avoid Duplicate Ideas
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
18. Meetings
#9 Be Fair
• Involve Everyone
• Prevent a Few From Dominating
• Reach Agreements Through
Consensus
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
19. Meetings
Key Point
People Will Support
Results Obtained
Through a Fair Process.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
20. Meetings
#10 Protect Yourself
• Attend Only Meetings That Matter
• Ask for The Agenda and Your Role
Before Agreeing to Attend
• Use the Agenda to Prepare High
Value Contributions
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
21. Meetings
Key Point
Your Conduct in Meetings
Shows Your Effectiveness
as a Leader.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
22. Meetings
Want to Know More?
• www.stevekaye.com
• www.stevekaye.typepad.com
I Can Help. Call Me.
Steve Kaye
714-528-1300
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com
23. Meetings
Steve Kaye
• Author, Speaker, Facilitator
- Since 1992
• More Info at:
- www.stevekaye.com
- 714-528-1300
• Want Results That Last? Call Me.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com