1. Talis Aspire Digitised Content Open Day – London 17 March 2014
Ticking all the boxes: our journey from
scanning trial to scanning service
David Sherren
Map Librarian
University of Portsmouth

2. Background
Overview
Our journey towards Digitised Content
Current practice
Success with TADC implementation
Future developments
Questions
Talis Aspire Digitised Content Open Day – London 17 March 2014

3. Ad hoc methods for obtaining requests
All copyright checking being done manually
Copyright notices created manually
Talis Aspire Digitised Content Open Day – London 17 March 2014
Database to record what we had scanned
Scans stored on our VLE (Blackboard, then Moodle)
Digital Copy Record Form completed by hand
Just one A3 book edge scanner
Our journey towards Digitised Content
The way things were

4. Our journey towards Digitised Content
0
200
400
600
800
1000
2011 2012 2013 2014
Number of new scans
Talis Aspire Digitised Content Open Day – London 17 March 2014

5. We had a “threadbare scanning service”
Believed digitisation to be a growth area
Clear business case – saving staff costs
Talis Aspire Digitised Content Open Day – London 17 March 2014
A faster and better service for students/staff
Improved confidence in copyright compliance
Potential to improve NSS scores
Our journey towards Digitised Content
What drove us to consider TADC?

6. Our journey towards Digitised Content
Talis Aspire Digitised Content Workshop – Birmingham 5 March 2014
Mins
Interpret the incoming email requesting the scan 10
Find the book on catalogue and retrieve 3
Check for electronic version 0.5
Check whether scan is permissible 1.5
Complete cover sheet 10
Enter data on scanning database 15
Load file on VLE 5
TOTAL 45

7. Our journey towards Digitised Content
Talis Aspire Digitised Content Workshop – Birmingham 5 March 2014

8. Our journey towards Digitised Content
Talis Aspire Digitised Content Open Day – London 17 March 2014

9. But at least the University Library could be
proud of its state-of-art scanning workstation
located within a specialist digitisation
laboratory with the high-tech ambience that
merits a professional and vital service for
the benefit of thousands of students
Talis Aspire Digitised Content Open Day – London 17 March 2014

10. Began TADC trial in June 2013
Current practice
Full implementation in August 2013
Soft launch
Talis Aspire Digitised Content Open Day – London 17 March 2014
1361 requests (as of 10th March 2014)
872 of these are live
Delivered across about 150 different units

11. Current practice
Talis Aspire Digitised Content Open Day – London 17 March 2014

12. Current practice
Talis Aspire Digitised Content Open Day – London 17 March 2014

13. Current practice
Talis Aspire Digitised Content Open Day – London 17 March 2014
Only in about the top 2%
do views exceed the
number of students
% of views relative to the
number of students falls
off rapidly after this

14. Current practice
R1241 U20666 p367-74
Talis Aspire Digitised Content Open Day – London 17 March 2014

15. Current practice
Talis Aspire Digitised Content Workshop – Birmingham 5 March 2014

16. 173 scans were undertaken by the Library in
the last CLA reporting period up to 31st May
2013
Success with TADC implementation
So already we have seen a 400% increase in
Library scanning since the launch of Digitised
Content
Scanning process remains the same, but
everything else is now about 10 times faster!
Talis Aspire Digitised Content Open Day – London 17 March 2014

17. 0
200
400
600
800
1000
2011 2012 2013 2014
Number of new scans
Talis Aspire Digitised Content Open Day – London 17 March 2014
Success with TADC implementation

18. Greater academic engagement
Improved confidence with copyright compliance
A better service for students
Talis Aspire Digitised Content Open Day – London 17 March 2014
Success with TADC implementation
Ability to handle increased demand

19. Fully launch the service
Future developments
Coverage of reading lists to reach 70% of
taught units by Sept (Library Strategic Service Plan)
Improve our scanning hardware
Talis Aspire Digitised Content Open Day – London 17 March 2014

20. Future developments
Talis Aspire Digitised Content Open Day – London 17 March 2014

21. Questions
David Sherren david.sherren@port.ac.uk
Map Librarian 023 9284 3655
University of Portsmouth
Talis Aspire Digitised Content Open Day – London 17 March 2014