Doing, Doing, Done: Digital Productivity

DOING, DOING, DONE!
DIGITAL PRODUCTIVITY WITH MIKEVARDY
W: productivityist.com E: info@mikevardy.comT: @mikevardy
Monday, 5 August, 13

ABOUTTHIS WORKSHOP

EMAIL MANAGEMENT

THE EMAIL PROBLEM

The problem with email isn’t the platform.
The problem with email is the users of the platform.

YEP.
WE ARETHE PROBLEM.

WHAT EMAIL REALLY IS
(it’s not what you think)

An email can be one of two things...
1.An action item
2.A reference item

EMAIL MANAGEMENT
Tactics

1. BUILDING BETTER SUBJECT LINES
2. FIRST IN, FIRST OUT
3.TEXT EXPANSION/CANNED RESPONSES
4. CHECK EMAIL “SECONDTHING” IN A.M.

LET’STALK ABOUT...
Inbox Zero

email isn’t the real work but...
...we give it that power every time we let it steal our focus.

THE GOAL IS...
to get out of your inboxes and do the REAL work.

EMAIL MANAGEMENT
Tools

AWAYFIND
MAILBOX
TRIAGE
DISPATCH
ACTIVEINBOX
SANEBOX
CLOZE
MAIL PILOT
THE EMAIL GAME
BOOMERANG
HTTP://PRODUCTIVITYIST.COM/EMAIL-MANAGEMENT-TOOLS/

ANY QUESTIONS?

CALENDAR MANAGEMENT

THE EFFECTIVE DIGITAL CALENDAR IS...
VERSATILE
EASILY REFERENCED
UBIQUITOUS
COMFORTABLETO USE

GOOGLE CALENDAR
INCREDIBLYVERSATILE
PLENTY OF ADD-ONS
ANYWHERE AND EVERYWHERE AVAILABILITY

MICROSOFT OUTLOOK
WIDELY USED
INTEGRATES WITH EXCHANGE/OFFICE

ICAL/CALENDAR
EASY-TO-USE INTERFACE
MULTIPLE CALENDARS
SYNCVIA ICLOUD

CALENDAR MANAGEMENT
Tactics

1. USE DIFFERENT CALENDARVIEWS (DAY,WEEK, MONTH)
2. SCHEDULE APPOINTMENTS WITHYOURSELF
3. UTILIZE "TIME CHUNKING"
4. SCHEDULE A WEEKLY REVIEW
5. KNOW WHAT CALENDARS ARE ACTUALLY FOR:
APPOINTMENTS AND DAY-SPECIFIC ACTIONS (AS PER GTD)
6. COLOUR-CODE WHERE POSSIBLE
7. CREATE AN “IDEA CALENDAR”
8. DON’T MARRYYOURSELFTOTHE GREGORIAN CALENDAR

CALENDAR MANAGEMENT
Tools

DOODLE
SCHEDULEONCE
AGENDA APP (IOS)
TEMPO (IPHONE)
OTHER DIGITAL CALENDAR OPTIONS
30 BOXES
IQTELL
CAL
REMEMBERTHE MILK

TASK MANAGEMENT

WHAT ISTIME?

there are 14 different deﬁnitions of time...
...and that’s just when it is used as a noun.

THE BOTTOM LINE?
time is incredibly big.

SO...
you should focus onTASK, not onTIME.

MANAGINGTASKS
means managing you AND your energy

LET’STALK ABOUT...
time chunking

TIME CHUNKING
it’s what makes time “less big”
(and makes tasks more manageable)

YOU CANTIME CHUNK
by the week
by the day
by the hour

TASK MANAGEMENT
Tactics &Tools

THE POMODOROTECHNIQUE
HTTP://WWW.POMODOROTECHNIQUE.COM/DOWNLOAD/PDF/POMODORO-CHEAT-
SHEET.PDF
There are ﬁve basic steps to implementing the technique:
1. Decide on the task to be done
2. Set the pomodoro (timer) to 25 minutes
3.Work on the task until the timer rings; record with an x
4.Take a short break (3-5 minutes)
5. Every four "pomodori" take a longer break (15–30 minutes)

ASANA

FLOW

EVERNOTE

REMINDERS
HTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-REMINDERS-AS-A-TASK-MANAGER/

30/30
HTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-3030-LIKE-THE-EMERGENT-TASK-PLANNER/

DUE

LET’S NOT FORGET
another piece of technology...

DAVE SEAH’S EMERGENTTASK PLANNER
HTTP://DAVIDSEAH.COM/BLOG/NODE/THE-EMERGENT-TASK-PLANNER/

THE PRODUCTIVITYIST.COM PROGRESS PLANNER
DATE:
1
2
3
45. CALIBRATE: Sync everything up with your task management tool and call it a day.
1. CAPTURE
Use this box to enter
all of the items from your
task management tool so
you can map out your day.
2. CONNECT
Complete the tasks
in this box in order
to help you better
attack the day ahead.
3. CURATE
Now that you’ve connected
with your what and why,
list 5 progress items
for the day.
4. COMPLETE
Track the time spent
on each item in
30-minute time chunks.
1
2
3
4
5
1
2
3
4
5
Circle your energy level below.The lowest energy level is 1 and the highest is 10.
1 2 3 4 5 6 7 8 9 10
With your energy level in mind, circle whether this is going to be a:
Light-lifting day Heavy-lifting day
Think about what you want to do and why you want to do it.
Record your thoughts on the back of this page.

PROJECT MANAGEMENT

A PROJECT IS...
anything that requires more than a single action to complete.
W: productivityist.com E: mike@mikevardy.comT: @mikevardy

LET’STALK ABOUT
contexts

stop focusing on what the end will look like...
...start focusing on what the next move will look like.

PROJECT MANAGEMENT
Tactics &Tools

(see task management tactics and tools)

5THINGSYOU CAN DO
1.“FLIPTHE SWITCH” ON EMAIL*
2. BUILDTHE CAPTURE HABIT*
3. START FOCUSING ONTASK, NOT ONTIME
4. USETHE POMODOROTECHNIQUE*
5. GO “DEVICE/ENVIRONMENT SPECIFIC”*
6. USETOOLSTO BLOCKTHE WEB
*THESE ARETHINGSYOU CAN DO NOW AND GET INSTANT BENEFITS

Q & A

THANKS FOR COMING
Get your free copy ofThe Productivityist Workbook
http://productivityist.com/workbook
Use coupon code: qdone
productivityist.com - mikesonmics.com
E: mike@mikevardy.comT: @mikevardy

Doing, Doing, Done: Digital Productivity

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