The Productivity Shift: Doing Productive vs. Being Productive (THE Marketing Event 2013)
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The idea of personal productivity almost compels us to think that we must move forward at all times and at all costs. When this occurs, we often end up just checking off boxes as opposed to checking off the right boxes. In this session, productivity expert Mike Vardy introduces various tips and tactics related to task, e-mail, idea and time management – along with the best supporting digital devices, apps and analog tools to best fit your personal work style. Boost your productivity, increase your efficiency and effectiveness, and allow the willpower you have within to blossom.
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The Productivity Shift: Doing Productive vs. Being Productive (THE Marketing Event 2013)
- 1. THE PRODUCTIVITY SHIFT DOING PRODUCTIVE VS BEING PRODUCTIVE W: productivityist.com E: info@productivityist.com T: @mikevardy
- 2. ABOUT ME
- 3. ABOUT THIS SESSION W: productivityist.com E: info@productivityist.com T: @mikevardy
- 4. you’ve got proposals to do… …meetings to attend… …award submissions… …lunches… …and so on… W: productivityist.com E: info@productivityist.com T: @mikevardy
- 5. TIME MANAGEMENT W: productivityist.com E: info@productivityist.com T: @mikevardy
- 6. WHAT IS TIME? W: productivityist.com E: info@productivityist.com T: @mikevardy
- 7. there are 14 different definitions of time... ! ! ...and that’s just when it is used as a noun. W: productivityist.com E: info@productivityist.com T: @mikevardy
- 8. THE BOTTOM LINE? time is incredibly big. W: productivityist.com E: info@productivityist.com T: @mikevardy
- 9. MANAGING TIME means managing you AND your energy W: productivityist.com E: info@productivityist.com T: @mikevardy
- 10. "YOU CAN DO ANYTHING BUT YOU CAN'T DO EVERYTHING.” DAVID ALLEN W: productivityist.com E: info@productivityist.com T: @mikevardy
- 11. FOCUS ON TASK (not on time) W: productivityist.com E: info@productivityist.com T: @mikevardy
- 12. LET’S TALK ABOUT... time chunking ! W: productivityist.com E: info@productivityist.com T: @mikevardy
- 13. TIME CHUNKING it’s what makes time less than big W: productivityist.com E: info@productivityist.com T: @mikevardy
- 14. YOU CAN TIME CHUNK by the week by the day by the hour W: productivityist.com E: info@productivityist.com T: @mikevardy
- 15. A PROJECT IS... anything that requires more than a single action to complete. W: productivityist.com E: info@productivityist.com T: @mikevardy
- 16. THE IMPORTANCE OF CONTEXTS W: productivityist.com E: info@productivityist.com T: @mikevardy
- 17. CONTEXTS ADD VALUE to your tasks, projects, and goals W: productivityist.com E: info@productivityist.com T: @mikevardy
- 18. TASK MANAGEMENT Tools W: productivityist.com E: info@productivityist.com T: @mikevardy
- 19. ASANA W: productivityist.com E: info@productivityist.com T: @mikevardy
- 20. FLOW W: productivityist.com E: info@productivityist.com T: @mikevardy
- 21. EVERNOTE W: productivityist.com E: info@productivityist.com T: @mikevardy
- 22. REMINDERS HTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-REMINDERS-AS-A-TASK-MANAGER/ W: productivityist.com E: info@productivityist.com T: @mikevardy
- 23. 30/30 HTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-3030-LIKE-THE-EMERGENT-TASK-PLANNER/ W: productivityist.com E: info@productivityist.com T: @mikevardy
- 24. DUE W: productivityist.com E: info@productivityist.com T: @mikevardy
- 25. THE POMODORO TECHNIQUE HTTP://WWW.POMODOROTECHNIQUE.COM/DOWNLOAD/PDF/POMODORO-CHEATSHEET.PDF There are five basic steps to implementing the technique: ! 1. Decide on the task to be done 2. Set the pomodoro (timer) to 25 minutes 3. Work on the task until the timer rings; record with an x 4. Take a short break (3-5 minutes) 5. Every four "pomodori" take a longer break (15–30 minutes) W: productivityist.com E: info@productivityist.com T: @mikevardy
- 26. LET’S NOT FORGET another piece of technology... W: productivityist.com E: info@productivityist.com T: @mikevardy
- 28. DAVE SEAH’S EMERGENT TASK PLANNER HTTP://DAVIDSEAH.COM/BLOG/NODE/THE-EMERGENT-TASK-PLANNER/ W: productivityist.com E: info@productivityist.com T: @mikevardy
- 29. THE STRIKETHROUGH SYSTEM TASK TASK TASK CAPTURE CONTEXTS USE COLOR W: productivityist.com E: info@productivityist.com T: @mikevardy
- 30. EMAIL MANAGEMENT W: productivityist.com E: info@productivityist.com T: @mikevardy
- 31. THE EMAIL PROBLEM W: productivityist.com E: info@productivityist.com T: @mikevardy
- 32. The problem with email isn’t the platform. ! The problem with email is the users of the platform. W: productivityist.com E: info@productivityist.com T: @mikevardy
- 34. WHAT EMAIL REALLY IS (it’s not what you think) W: productivityist.com E: info@productivityist.com T: @mikevardy
- 35. An email can be one of two things... ! 1. An action item ! 2. A reference item W: productivityist.com E: info@productivityist.com T: @mikevardy
- 36. EMAIL MANAGEMENT Tactics W: productivityist.com E: info@productivityist.com T: @mikevardy
- 37. 1. 2. 3. 4. 5. BUILDING BETTER SUBJECT LINES FIRST IN, FIRST OUT TEXT EXPANSION/CANNED RESPONSES CHECK EMAIL “SECOND THING” IN A.M. SET BOUNDARIES W: productivityist.com E: info@productivityist.com T: @mikevardy
- 38. LET’S TALK ABOUT... Inbox Zero W: productivityist.com E: info@productivityist.com T: @mikevardy
- 39. email isn’t the real work but... ! ! ...we give it that power every time we let it steal our focus. W: productivityist.com E: info@productivityist.com T: @mikevardy
- 40. THE IDEA OF MULTIPLE INBOXES W: productivityist.com E: info@productivityist.com T: @mikevardy
- 41. EMAIL MANAGEMENT Tools W: productivityist.com E: info@productivityist.com T: @mikevardy
- 42. DISPATCH W: productivityist.com E: info@productivityist.com T: @mikevardy
- 43. KEYMAILS W: productivityist.com E: info@productivityist.com T: @mikevardy
- 44. AWAYFIND W: productivityist.com E: info@productivityist.com T: @mikevardy
- 45. CALENDAR MANAGEMENT W: productivityist.com E: info@productivityist.com T: @mikevardy
- 46. WHAT GOES ON A CALENDAR? W: productivityist.com E: info@productivityist.com T: @mikevardy
- 47. HYPERSCHEDULING (or “The About A Boy Syndrome”) W: productivityist.com E: info@productivityist.com T: @mikevardy
- 48. DUE DATES are not as important as “Do Dates” W: productivityist.com E: info@productivityist.com T: @mikevardy
- 49. THE WEEKLY REVIEW PROCESS W: productivityist.com E: info@productivityist.com T: @mikevardy
- 50. THEMING YOUR MONTHS W: productivityist.com E: info@productivityist.com T: @mikevardy
- 51. CALENDAR MANAGEMENT Tactics W: productivityist.com E: info@productivityist.com T: @mikevardy
- 52. 1. USE DIFFERENT CALENDAR VIEWS (DAY, WEEK, MONTH) 2. SCHEDULE APPOINTMENTS WITH YOURSELF 3. COLOUR-CODE WHERE POSSIBLE 4. CREATE AN “IDEA CALENDAR” 5. DON’T MARRY YOURSELF TO THE GREGORIAN CALENDAR W: productivityist.com E: info@productivityist.com T: @mikevardy
- 53. CALENDAR MANAGEMENT Tools W: productivityist.com E: info@productivityist.com T: @mikevardy
- 54. DOODLE W: productivityist.com E: info@productivityist.com T: @mikevardy
- 55. SCHEDULEONCE W: productivityist.com E: info@productivityist.com T: @mikevardy
- 56. FANTASTICAL W: productivityist.com E: info@productivityist.com T: @mikevardy
- 57. 5 THINGS YOU CAN DO NOW: ! 1. “FLIP THE SWITCH” ON EMAIL 2. BUILD THE CAPTURE HABIT 3. START FOCUSING ON TASK, NOT ON TIME 5. GO “DEVICE/ENVIRONMENT SPECIFIC” 6. USE TOOLS TO BLOCK THE WEB ! W: productivityist.com E: info@productivityist.com T: @mikevardy
- 58. YOU NEED TO BUILD An Achievement Structure W: productivityist.com E: info@productivityist.com T: @mikevardy
- 59. BECAUSE WHEN YOU SET UP you won’t upset. W: productivityist.com E: info@productivityist.com T: @mikevardy
- 60. - Q&A - THANKS FOR ATTENDING W: productivityist.com E: info@productivityist.com T: @mikevardy