To succeed, municipal governments must excel at collaboration. Whether soliciting public opinion on bi- laws, conducting a city planning review or implementing changes in public transportation – communication is needed to get the job done. So it’s no surprise that collaboration is an inherent part of any municipal employee’s day. While communication is pivotal, so is the need to respect the confidential nature of the documents being shared. This means that municipalities need a tool that not only enhances collaboration, but also safe guards privileged information. Municipal projects frequently involve a variety of internal and external stakeholders. You need a method to communicate that allows for easy conversation, while also keeping the discussions private. Best of all, if someone wants to include additional support documentation into the conversation, a secure file sharing solution allows them to add their files with ease.

1. www.titanfile.com
+ 1 855 315-6012 | sales@titanfile.com Copyright © 2013 TitanFile
Secure File Sharing For
Municipal Government Use Case
To succeed, municipal governments must excel at collaboration.
Whether soliciting public opinion on bi-
laws, conducting a city planning review or
implementing changes in public transportation
– communication is needed to get the job
done. So it’s no surprise that collaboration is an
inherent part of any municipal employee’s day.
While communication is pivotal, so is the need to
respect the confidential nature of the documents
being shared. This means that municipalities
need a tool that not only enhances collaboration,
but also safe guards privileged information.
Collaborate online
When you’re working on a large-scale project,
plans, quotes and everything else that helps
your idea thrive must be shared amongst many
different parties. Currently relying on couriers or
other traditional methods of delivery? You might
not be giving yourself the best combination of
speed and security. Emails to third parties are
not always secure, and don’t often allow for the
exchange of large files. Local governments need
a way to share files securely and quickly, ensuring
the ability to meet tight deadlines with ease.
Improve efficiency and ensure confidentiality with
secure file sharing. TitanFile allows you to not
only quickly share files with diverse stakeholders,
it also guarantees your materials are protected
by top-level security. Our audit logs also provide
accountable collaboration, ensuring that you know
who has accessed your documents, and when.
Implement an effective RFP system
Whether you’re overseeing a new development
or a community improvement project, as a
public servant you’re responsible for handling
RFPs. These documents are time sensitive in
nature, and need to be managed with discretion
as they often contain proprietary information.
In order to successfully navigate the RFP
system, municipal governments need a
method to securely accept and manage
documents. The TitanFile Secure Deposit Box
gives government organizations a webpage
that serves as an online repository; ideal for
receiving RFPs. Vendors can easily submit
their proposals and any additional comments
to public servants through a secure online
directory that is time-stamped and auditable.

2. www.titanfile.com
+ 1 855 315-6012 | sales@titanfile.com Copyright © 2013 TitanFile
Secure File Sharing For
Municipal Government Use Case
Gather community feedback
One of the most important roles of municipal
and local governments is taking into account
the opinions of constituents. Town halls and
community forums have traditionally been
effective for fostering engagement and soliciting
feedback; however, people are frequently
seeking out an online alternative that allows
them to privately weigh-in on important topics.
The Secure Deposit Box allows organizations
and individuals to submit documents and
comments in a secure setting, giving citizens
an online forum for sharing their ideas.
Communicate with stakeholders
Municipal projects frequently involve a variety
of internal and external stakeholders. You need
a method to communicate that allows for easy
conversation, while also keeping the discussions
private. Best of all, if someone wants to include
additional support documentation into the
conversation, a secure file sharing solution
allows them to add their files with ease.
During emergency situations municipalities
need a tool to speed communication, ensuring
that all involved parties can access the data
they need, when they need it. TitanFile’s
communication Channels allow for the
secure transfer of documents and ideas. By
adding all stakeholders to a communication
Channel, including emergency responders and
government officials, information can easily
be shared – providing practical resolutions to
issues that could impact citizens and property.
Be budget friendly
There are real benefits to introducing a cloud
computing solution into your workplace.
Cloud solutions are generally more cost
effective than on-site platforms, and require
minimal maintenance by staff. Reduce IT
overhead, and leave any troubleshooting
to the product experts, helping you get the
best results without monopolizing valuable
staff time. Cloud solutions also take your
electronic files off-site to a secure facility,
protecting them in case of a citywide outage.
Interested in learning
more about how municipal
governments can benefit from
TitanFile? Contact us today
to get started.