This document provides instructions for prioritizing and selecting projects using TransparentChoice software. It outlines a 5-step process: 1) create a project, 2) add projects manually or via import, 3) define evaluation criteria, 4) evaluate projects, and 5) display prioritization results including rankings, criteria weights, sensitivity analysis, and score/cost charts. The document demonstrates how to perform each step and highlights key features such as pairwise comparisons, custom scales, consensus building, and portfolio selection based on budget.
Entrepreneurship & organisations: influences and organizations
How to prioritize and select projects with TransparentChoice software
1. How to prioritize and select
projects
TransparentChoice Software Tutorial
2. From this presentation you will learn how to use
TransparentChoice software to prioritize projects. See
sample results below…
3. The first thing you need to do is to
create a project. In order to do that
you need to be logged in.
If you don’t have an account yet – you
can create it here.
Project prioritization process
1. Create a project.
2. Add projects.
3. Define criteria.
4. Evaluate.
5. Display results.
6. Now it is time to add projects as
“Alternatives”. “Alternatives” are things
that will be evaluated in your decision
project e.g. vendors, technologies,
projects or candidates.
So in this project Alternative = Project
There are 3 ways to add alternatives
(projects):
• Manual one-by-one.
• Collect online – publish a form and
invite other people to submit
proposals.
• Import – from text or a spreadsheet
file.
Project prioritization process
1. Create a project.
2. Add projects.
3. Define criteria.
4. Evaluate.
5. Display results.
8. This option allows you to
publish a web-form with
which people in your
organization can nominate
projects. It will be explained
in another tutorial.
13. Requirements for the spreadsheet
• The file must be saved in xlsx or xls format.
• Data for the import must be in the first sheet.
• The first row must contain headers (names of
imported attributes).
• Headers must be unique.
• One of the columns must be populated with
alternatives’ names. Other columns are optional.
• Names of alternatives must be unique.
14. The first column contains the
names of projects. “Name” is the
only column (attribute) that is
required for the import.
15. Name (required) and Description
(optional) are default attributes for
each alternative (project) you're
importing. You can add other
attributes (a fancy name for any
data you want to attach to a
alternative you're evaluating) such
as cost, risk, etc.
24. Defining criteria is about:
• Building the hierarchy of criteria.
• Setting the measurement option
for each criterion.
There are 3 measurement options:
• Pairwise comparisons (default).
• Custom scale – define your own
scale for a criterion.
• Attribute – use imported data for
the evaluation.
Project prioritization process
1. Create a project.
2. Add projects.
3. Define criteria.
4. Evaluate.
5. Display results.
26. Prioritize
projects
Profitability Risk
Technology
risk
Organizational
risk
Strategy
alignment
Stakeholders
perspective
This is the criteria
hierarchy that we will use
for the evaluation…
Bottom-level criteria
You will use these criteria to
directly "measure" the
alternatives (projects). You will
typically use a scale or attributes
to do this.
Upper-level criteria
These criteria are made up of
sub-criteria. You will typically use
pairwise comparison to work out
the relative importance of the
sub-criteria
29. By default, criteria have “Pair-wise
comparisons” assigned. We will leave
this for upper-level criteria (sub-
criteria will be prioritized with pair-
wise comparisons).
32. We switch to “scale” for all bottom-
level criteria (projects will be scored
with scales).
33. The goal of evaluation step is to:
- establish the relative importance
of criteria,
- score projects in the context of
bottom-level criteria.
You do this by filling auto-generated
(based on criteria settings) survey.
If you evaluate with your team you
need to:
- collect surveys from all members,
- build a consensus.
Project prioritization process
1. Create a project.
2. Add projects.
3. Define criteria.
4. Evaluate.
5. Display results.
41. You can display the results for the
whole group and for each member.
There are 4 types of results:
- Ranking
- Criteria weights
- Sensitivity analysis
- Score / cost chart
Project prioritization process
1. Create a project.
2. Add projects.
3. Define criteria.
4. Evaluate.
5. Display results.
42. 1. Choose data source (in this
project there is only one
evaluator).
2. Click on “Show results”.
3. Choose the results to
display.
43. • This is the ranking of projects.
• You can display the chart data
in a table.
• Names and priorities of criteria
are below the chart.
44. • This is the score / cost chart.
• The bigger circle, the greater
value for money.
• You need to import “cost” as
an “attribute” to display this
chart.
• You can use it to select
portfolio…
48. Next steps
• See our other tutorials
• Get the free trial of TransparentChoice software
• Schedule a live demo of TransparentChoice
software
• Request our support for your pilot project