David Meek reviews & updates the UCAN group on the latest & greatest from the Registrar's Office at UNT

1. Degree Audit Staff David Meek, Degree Audit Systems Manager Billi Gravely, Degree Audit Coordinator New Staff: Indra Bhagat, IT Specialist I Sabina Hernandez, IT Specialist I

2. Transfer Articulation Question was raised about certain Core classes coming from some Texas two year schools articulating as TRAN 9Txx (no rule in the table for the course) This was due to our getting behind in updating transfer articulations for two year schools in Texas New courses were added by these schools, but rules were not added to our tables

4. Transfer Articulation (cont’d) Transfer Guides We have been working on these for several months, with your help The guides are based on Texas Common Course Numbers in relation to each UNT degree program: University Core College/Degree Requirements Major/Program Requirements Additionally, Four Year Plans are being developed for each of the guides (from the TCCN perspective) We are getting close to the point where we will start posting these guides on-line

7. Transfer Articulation (cont’d) New: Transfer Equivalency System (TES) UNT has purchased a license to this on-line system TES allows us to find course equivalency information in a streamlined & automated fashion It also goes out and finds changes in course descriptions, as well as adds/deletes in course catalogs at transfer schools This data will eventually be synced back into the DARwin transfer articulation rules

9. NCAA Processing We have been working to prepare new encoding that will calculate the key NCAA certification elements for student athletes: 1.8/1.9/2.0 GPA standards 40%/60%/80% standards 6/18/24 standards As of this week, we now have an established project plan with a schedule for testing Primary testing will begin this Fall, with key testing to occur after Fall grade reporting

10. Returner Process Question regarding Returner process: The term we are now using is ‘Returner’ as opposed to ‘Readmit’ Student does fill out admission paperwork, but we consider all Formerly attending students to still be ‘Continuing’ for paperwork/app processing The process “updates their status” back to Active Difference between in-person vs. online app Online app takes at least 72 hours to be received In-person app is received same-day In special circumstances, could be started same-day Incomplete apps are held and not processed

11. Second Bachelor’s Students Question was raised about this process Once Registrar’s Office is notified by the Graduate School that a newly admitted 2nd Bachelors student has data to enter, we place the student in line for entry All available transcripts are entered For dealing with issues on 2nd Bach students: If the transcripts are not in imaging but the student was fully admitted, contact the Grad School Give them some time for imaging processing If the transcripts are in imaging, contact RegOff

12. Sealed Envelopes – Official Transcripts The Registrar’s Office accepts any Official transcript, even if the sending institution had previously sealed the transcript in an envelope The student or an advisor can remove it prior to submitting it to the Registrar’s Office This would allow for making a personal copy Key point: Admissions/Registrar needs to receive the original Official transcript as quickly as possible after the transcript is produced

13. Duplications General info: The Registrar’s Office runs a report at least once per semester to locate course duplications This report finds duplications based on course identities on native UNT registration, and from transfer credit after it moves from DARwin into EIS There are certain scenarios that the report will be unable to find/connect: Special Problems/Topics where the topic repeated; identical but non-equivalent courses; transfer courses left as TRAN9T**; and various other situations

14. Duplications (cont’d) Therefore, except on extremely straightforward dups (ENGL 1310/ENGL 1310), you may choose to go ahead and submit a dup form as a backup to insure the dup is identified Also, since the process only runs once or twice a semester, if a student has a dup that could impact academic status (such as new transfer work), you may want to go ahead and get the form in so that the status is updated immediately