Outlook 2010 shortcuts

Outlook 2010 Shortcuts - KeyRocket Shortcut Database

Outlook 2010 Shortcuts
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SShortcut Description

Alt, F, A Save As
Alt, F, H Help
Alt, F, I, A Selected Account - IMAP/SMTP
Alt, F, I, D Add Account - Add an e-mail account or other connection.
Alt, F, I, R Manage Rules & Alerts.
Alt, F, I, S Account Settings
Alt, F, I, T Cleanup Tools
Alt, F, I, X Return to Document - Return to Outlook
Alt, F, M Save Attachments
Alt, F, O Open
Alt, F, P Print
Alt, F, P, F, 1 To print an item from an open window. Press Alt+F, then press P, then F, then 1.
Alt, F, P, I To select a printer from Print Preview. Press Alt+F, then press P, then I.
Alt, F, P, L To Define Print Styles. Press Alt+F, then press P, then L.
Alt, F, P, R To open Print Options. ALT+F, press P, and then press R.
Alt, F, T Options
Alt, F, X Exit
Address Book - Open the Address Book to look for names, phone numbers, and e-mail addresses. -
Alt, H, A, B
Home > Find > Address Book
Mark Complete - Mark this task as complete when you are done with it. Items marked complete do
Alt, H, C, 1
not appear in the To-Do Bar. - Home > Manage Task > Mark Complete
Clean Up Conversation - Remove redundant messages in the selected conversation. - Home >
Alt, H, C, C
Delete > Clean Up > Clean Up Conversation
Clean Up Folder & Subfolders. - Remove redundant messages from every conversation in the se-
Alt, H, C, E
lected folder and all subfolders. - Home > Delete > Clean Up > Clean Up Folder & Subfolders
Clean Up Folder - Remove redundant messages from every conversation in the selected folder. -
Alt, H, C, F
Home > Delete > Clean Up > Clean Up Folder

KeyRocket - Shortcuts to Productivity - www.keyrocket.com



Create New Calendar Group. - Create a new calendar group in the Navigation Pane. - Home > Man-
Alt, H, C, G, C
age Calendars > Calendar Groups > Create New Calendar Group
Save as New Calendar Group. - Saves the currently displayed calendars as a new calendar group
Alt, H, C, G, N in the Navigation Pane. - Home > Manage Calendars > Calendar Groups > Save as New Calendar
Group
Calendar Options - Change the settings for calendars, meetings, and time zones. - Home > Arrange
Alt, H, C, O
> Calendar Options
Apply Current View to Other Contact Folders. - Apply current view settings to other folders. - Home
Alt, H, C, V, A
> Current View > Change View > Apply Current View to Other Contact Folders
Manage Views - Create, modify and apply views to this folder. - Home > Current View > Change
Alt, H, C, V, M
View > Manage Views
Save Current View As a New View. - Create a new view with the current view settings. - Home >
Alt, H, C, V, S
Current View > Change View > Save Current View As a New View
Alt, H, D Delete - Delete this item - Home > Delete
Alt, H, E E-mail Calendar - Forward the selected calendar to another person in e-mail.
Alt, H, F, C Find a Contact - Find a contact in your address books. - Home > Find > Find a Contact
Calendar Permissions - View and edit the sharing permissions for this folder. - Home > Share >
Alt, H, F, P
Calendar Permissions
Alt, H, F, W Forward Contact - Forward this contact’s information to another person.
Categorize - Categorize this item. Categories applied to a conversation will be applied to all current
Alt, H, G
and future items in the conversation. - Home > Tags > Categorize
Alt, H, H High Importance - Set this item as high priority. - Home > Tags > High Importance
Alt, H, I, A Appointment - Create a new appointment. - Home > New > New Items > Appointment
Alt, H, I, C Contact - Create a new contact. - Home > New > New Items > Contact
Alt, H, I, E Meeting - Meeting (Ctrl+Shift+Q) - Home > New > New Items > Meeting
Alt, H, I, I, F Outlook Data File - New Outlook Data File. - Home > New > New Items > Outlook Data File
Alt, H, I, I, G Contact Group - Contact Group (Ctrl+Shift+L) - Home > New > New Items > Contact Group
Alt, H, I, I, J Journal Entry - New Journal Entry (Ctrl+Shift+J) - Home > New > New Items > Journal Entry
Alt, H, I, I, N Note - New Note (Ctrl+Shift+N) - Home > New > New Items > Note
Choose Form - Choose a form to design, such as a meeting request or task. - Home > New > New
Alt, H, I, I, O
Items > Choose Form
Post in This Folder. - New Post in This Folder (Ctrl+Shift+S) - Home > New > New Items > Post in
Alt, H, I, I, P
This Folder
Alt, H, I, I, X Internet Fax - New Internet Fax (Ctrl+Shift+X) - Home > New > New Items > Internet Fax
E-mail Message - New E-mail Message (Ctrl+Shift+M) - Home > New > New Items > E-mail Mes-
Alt, H, I, M
sage
Alt, H, I, T Text Message (SMS) - Create a new text message.
Alt, H, I, U, H HTML - Home > New > New Items > HTML
Alt, H, I, U, M More Stationery - Home > New > New Items > More Stationery
Alt, H, I, U, P Plain Text - Home > New > New Items > Plain Text
Alt, H, I, U, R Rich Text - Home > New > New Items > Rich Text
Alt, H, J, B Block Sender - Home > Delete > Junk > Block Sender
Never Block Sender’s Domain (@example.com) - Home > Delete > Junk > Never Block Sender’s
Alt, H, J, D
Domain (@example.com)
Journal Entry - Log a new journal entry about this contact. - Home > Communicate > More > Journal
Alt, H, J, J
Entry
Never Block this Group or Mailing List. - Home > Delete > Junk > Never Block this Group or Mailing
Alt, H, J, M
List




Alt, H, J, N Not Junk - Mark this message so that it is not treated as junk. - Home > Delete > Junk > Not Junk
Junk E-mail Options - Show the Junk E-mail dialog box to configure Junk E-mail settings. - Home >
Alt, H, J, O
Delete > Junk > Junk E-mail Options
Alt, H, J, S Never Block Sender - Home > Delete > Junk > Never Block Sender
Alt, H, J, T Assign Task - Assign a task to this contact. - Home > Communicate > More > Assign Task
Alt, H, K Work Week - Flag this item as a task to start in two days and due at the end of the work week.
Any Category - Filter your search results to show all items that have a category applied. - Home >
Alt, H, L, C, A
Find > Filter E-mail > Any Category
No Categories - Filter your search results to show all items that do not have a category applied. -
Alt, H, L, C, N
Home > Find > Filter E-mail > No Categories
Flagged - Filter your search results to only show items that are flagged. - Home > Find > Filter
Alt, H, L, F
E-mail > Flagged
Has Attachments - Filter your search results to only show items that have attachments. - Home >
Alt, H, L, H
Find > Filter E-mail > Has Attachments
Important - Filter your search results to only show mail messages that are marked with high impor-
Alt, H, L, I
tance. - Home > Find > Filter E-mail > Important
Alt, H, L, M More Filters - Home > Find > Filter E-mail > More Filters
Sent To: Me or CC: Me. - Filter your search results to show items where your name appears in the
Alt, H, L, S
To or Cc line of the mail message. - Home > Find > Filter E-mail > Sent To Me or CC Me
Unread - Filter your search results to show mail messages that are marked as unread. - Home >
Alt, H, L, U
Find > Filter E-mail > Unread
More - Use other response actions that can include forwarding this item as an attachment or text
Alt, H, M, E
message (SMS) or calling the sender of this item. - Home > Respond > More
New Meeting - Create a new meeting request. A meeting request allows you to invite others to a
Alt, H, M, R
new meeting.
Move - Move or copy the selected items to another folder. For e-mail messages, you can create a
Alt, H, M, V
rule to always move messages in the selected conversation to another folder.
Alt, H, N Open numbering library
Alt, H, N, 1 New Task - Create a new item. - Home > New > New Task
Alt, H, N, 2 No Date - Flag this item as a task with no start or due date. - Home > Follow Up > No Date
From Address Book - Add Calendar from Address Book. - Home > Manage Calendars > Open Cal-
Alt, H, O, C, A
endar > From Address Book
Create New Blank Calendar. - Create a new blank calendar. - Home > Manage Calendars > Open
Alt, H, O, C, B
Calendar > Create New Blank Calendar
From Internet - Add Calendar from the Internet. - Home > Manage Calendars > Open Calendar >
Alt, H, O, C, I
From Internet
Open Shared Calendar - Open another person’s shared calendar. - Home > Manage Calendars >
Alt, H, O, C, O
Open Calendar > Open Shared Calendar
From Room List - Add Calendar from Room List. - Home > Manage Calendars > Open Calendar >
Alt, H, O, C, R
From Room List
Alt, H, O, D Today - Show today in the calendar. - Home > Go To > Today
Alt, H, O, N OneNote - Send to OneNote
Open Shared Contacts - Open another person’s shared contacts folder. - Home > Share > Open
Alt, H, O, S
Shared Contacts
Publish Online - Share this calendar with other people by publishing it online. - Home > Share >
Alt, H, P, O
Publish Online
Manage Quick Steps - Create, edit, delete, and rearrange quick steps. - Home > Quick Steps >
Alt, H, Q, Q
Manage Quick Steps




Manage Quick Steps - Create, edit, delete, and rearrange quick steps. - Home > Quick Steps >
Alt, H, Q, S, M
Manage Quick Steps
Alt, H, Q, S, N, C Custom - New Quick Step - Home > Quick Steps > Custom
Alt, H, Q, S, N, F Forward To - Home > Quick Steps > Forward To
Alt, H, Q, S, N, G Flag & Move - Home > Quick Steps > Flag & Move
Alt, H, Q, S, N, M Move to Folder - Home > Quick Steps > Move to Folder
Alt, H, Q, S, N, N New E-mail To - Home > Quick Steps > New E-mail To
Alt, H, Q, S, N, T Categorize & Move - Home > Quick Steps > Categorize & Move
Alt, H, Q, S, N,
New Meeting - Home > Quick Steps > New Meeting
W
Reply All - Reply to the sender and all other recipients of this message. - Home > Respond > Reply
Alt, H, R, A
All
Mail Merge - Create a form letter or e-mail to be sent to a set of contacts. Each contact will receive
Alt, H, R, G
an individual form letter or e-mail. - Home > Actions > Mail Merge
Remove from List - Remove the follow up flag on this item. Once the flag is removed from this item,
Alt, H, R, L it will no longer appear in the To-Do Bar, Daily Task List and Tasks. - Home > Manage Task > Re-
move from List
Alt, H, R, P Reply - Reply to the sender of this message. - Home > Respond > Reply
Manage Rules & Alerts. - Manage rules and alerts. Rules make it possible to automatically take
Alt, H, R, R, L
action based on the contents of a message. - Home > Move > Rules > Manage Rules & Alerts
Create Rule - Create a rule based on the sender or recipients of this message to always move mail
Alt, H, R, R, U
to a specified folder. - Home > Move > Rules > Create Rule
Alt, H, S, C Share Calendar - Share your contacts with other people so that they can view them.
Schedule View - Show the selected calendar in a horizontal layout. The schedule view is useful
Alt, H, S, V when trying to see multiple calendars at once to schedule a meeting. - Home > Arrange > Schedule
View
Show High Detail - Show all appointments and events. - Home > Arrange > Month > Show High
Alt, H, T, H
Detail
Meeting - Create a new meeting request addressed to this contact. - Home > Communicate > Meet-
Alt, H, T, I
ing
Show Low Detail - Show only all day events in the month view. - Home > Arrange > Month > Show
Alt, H, T, L
Low Detail
Show Medium Detail - Show all day events and free/busy information for each day in the month
Alt, H, T, M
view. - Home > Arrange > Month > Show Medium Detail
Alt, H, U Open bullet library
Private - Mark this item as private so that other people cannot see the details of it. - Home > Tags >
Alt, H, V
Private
Unread/ Read - If this item is marked as unread mark it as read. If this item is marked as read mark
Alt, H, W
it as though you haven’t read it yet.
Next 7 Days - Move current and future messages in the selected conversation to the Deleted Items
Alt, H, X
folder.
Alt, J, S, A All Mail Items - Expand your search to include all mail folders. - Search > Scope > All Mail Items
Alt, J, S, B Subject - Filter your search results based on the subject of the item. - Search > Refine > Subject
Alt, J, S, C, F Current Folder - Only search within the current folder. - Search > Scope > Current Folder
Alt, J, S, C, S Close Search - Close the current search. - Search > Close > Close Search
Alt, J, S, F Flagged - Filter your search results to only show items that are flagged. - Search > Refine > Flagged
Categorized - Filter your search results based on the category of the item. - Search > Refine > Cate-
Alt, J, S, G
gorized




Has Attachments - Filter your search results to only show items that have attachments. - Search >
Alt, J, S, H
Refine > Has Attachments
Important - Filter your search results to only show mail messages that are marked with high impor-
Alt, J, S, I
tance. - Search > Refine > Important
More - Filter your search results based on more advanced criteria, such as the Cc line on mail mes-
Alt, J, S, M, R
sages or location on calendar items. - Search > Refine > More
Alt, J, S, N Recent Searches - Reuse a recent search. - Search > Options > Recent Searches
All Outlook Items - Expand your search to include all Outlook items. - Search > Scope > All Outlook
Alt, J, S, O, L
Items
From - Filter your search results to only show mail messages sent from a specific person. - Search >
Alt, J, S, O, M
Refine > From
Search Tools - Check the indexing status of your Outlook items, select which data files to search, or
Alt, J, S, S, S
access other advanced search options. - Search > Options > Search Tools
Sent To - Filter your search results to show items where your name appears in the To line of the mail
Alt, J, S, S, T
message. - Search > Refine > Sent To
All Subfolders - Expand your search to include all subfolders of the current folder. - Search > Scope
Alt, J, S, S, U
> All Subfolders
To - Filter your search results to show mail messages that have been sent to a specific person. -
Alt, J, S, T
Search > Refine > To
Unread - Filter your search results to show mail messages that are marked as unread. - Search >
Alt, J, S, U
Refine > Unread
Alt, J, S, W This Week - Search for Mail by Received Date. - Search > Refine > This Week
Alt, J, T, A, B Arrange By - Sort and group the items in this folder by a specific field.
Mark Complete - Mark this task as complete when you are done with it. Items marked complete do
Alt, J, T, C
not appear in the To-Do Bar. - Task List > Manage Task > Mark Complete
Alt, J, T, F, W Forward - Forward this item to someone else. - Task List > Respond > Forward
Categorize - Categorize this item. Categories applied to a conversation will be applied to all current
Alt, J, T, G
and future items in the conversation. - Task List > Tags > Categorize
Alt, J, T, H High Importance - Set this item as high priority. - Task List > Tags > High Importance
This Week - Flag this item as a task to start in two days and due at the end of the work week. - Task
Alt, J, T, K
List > Follow Up > This Week
Alt, J, T, L Low Importance - Set this item as low priority. - Task List > Tags > Low Importance
More - Use other response actions that can include forwarding this item as an attachment or text
Alt, J, T, M, E
message (SMS) or calling the sender of this item. - Task List > Respond > More
Alt, J, T, M, R Meeting - Create a meeting request from this e-mail. - Task List > Respond > Meeting
Move - Move or copy the selected items to another folder. For e-mail messages, you can create a
Alt, J, T, M, V rule to always move messages in the selected conversation to another folder. - Task List > Actions >
Move
Alt, J, T, N No Date - Flag this item as a task with no start or due date. - Task List > Follow Up > No Date
Alt, J, T, O, N OneNote - Send to OneNote - Task List > Actions > OneNote
Alt, J, T, O, P Open - Open the selected items. - Task List > Open
Custom - Flag this item as a task with custom start and due date and a reminder. - Task List > Fol-
Alt, J, T, Q
low Up > Custom
Reply All - Reply to the sender and all other recipients of this message. - Task List > Respond >
Alt, J, T, R, A
Reply All
Remove from List - Remove the follow up flag on this item. Once the flag is removed from this item,
Alt, J, T, R, L it will no longer appear in the To-Do Bar, Daily Task List and Tasks. - Task List > Manage Task >
Remove from List
Alt, J, T, R, P Reply - Reply to the sender of this message. - Task List > Respond > Reply




Tomorrow - Flag this item as a task with a start and due date of tomorrow. - Task List > Follow Up >
Alt, J, T, S
Tomorrow
Alt, J, T, T Today - Flag this item as a task with a start and due date of today. - Task List > Follow Up > Today
Private - Mark this item as private so that other people cannot see the details of it. - Task List > Tags
Alt, J, T, V
> Private
Alt, J, T, W Next Week - Flag this item as a task for next week. - Task List > Follow Up > Next Week
AutoArchive Settings - Specify when items in this folder are archived, and where they are stored. -
Alt, O, A
Folder > Properties > AutoArchive Settings
Alt, O, C, F Copy Folder - Copy this folder to a new location. - Folder > Actions > Copy Folder
Clean Up Folder & Subfolders. - Remove redundant messages from every conversation in the se-
Alt, O, C, U, E lected folder and all subfolders. - Folder > Clean Up > Clean Up Folder > Clean Up Folder & Sub-
folders
Clean Up Folder - Remove redundant messages from every conversation in the selected folder. -
Alt, O, C, U, F
Folder > Clean Up > Clean Up Folder > Clean Up Folder
Alt, O, D, A Delete All - Delete all of the items in this folder. - Folder > Clean Up > Delete All
Alt, O, D, F Delete Folder - Delete the selected folder. - Folder > Actions > Delete Folder
Show in Favorites - Show this folder in the Favorites section at the top of the Navigation Pane. -
Alt, O, F, A
Folder > Favorites > Show in Favorites
Folder Permissions - View and edit the sharing permissions for this folder. - Folder > Properties >
Alt, O, F, P
Folder Permissions
Mark All as Read. - Mark all messages in this folder as read. - Folder > Clean Up > Mark All as
Alt, O, M, A
Read
Alt, O, M, F Move Folder - Move the selected folder to a new location. - Folder > Actions > Move Folder
Alt, O, N New Folder - Create a new folder in the Navigation Pane. - Folder > New > New Folder
Alt, O, P Folder Properties - View the properties for this folder. - Folder > Properties > Folder Properties
Recover Deleted Items - Recover items deleted from this folder. - Folder > Clean Up > Recover
Alt, O, R, D
Deleted Items
Alt, O, R, N Rename Folder - Rename the selected folder. - Folder > Actions > Rename Folder
Run Rules Now - Apply all rules to the items currently in your mailbox. - Folder > Clean Up > Run
Alt, O, R, R
Rules Now
New Search Folder - Create a new search folder. A search folder displays messages based on
Alt, O, S, F specified criteria. Some example search folders include all messages flagged for follow up and un-
read mail. - Folder > New > New Search Folder
Alt, S, A Send All - Send all unsent mail. - Send / Receive > Send & Receive > Send All
Alt, S, C Cancel All - Cancel all pending send/receive requests. - Send / Receive > Download > Cancel All
Update Folder - Send and receive items in this folder. - Send / Receive > Send & Receive > Update
Alt, S, F
Folder
1 “All Accounts” Group. - Send / Receive > Send & Receive > Send/Receive Groups > 1 “All Ac-
Alt, S, G, 1
counts” Group
Alt, S, G, 2 2 “[email protected]” Only - Send / Receive > Send & Receive > Send/Receive Groups
Disable Scheduled Send/Receive - Send / Receive > Send & Receive > Send/Receive Groups >
Alt, S, G, D
Disable Scheduled Send/Receive
Define Send/Receive Groups - Send / Receive > Send & Receive > Send/Receive Groups > Define
Alt, S, G, S
Send/Receive Groups
Download Headers - Download all mail headers in this folder. A mail header contains some mes-
Alt, S, H sage fields such as the e-mail address of the sender, subject and date. - Send / Receive > Server >
Download Headers
Alt, S, M Mark to Download - Mark to Download (Ctrl+Alt+M) - Send / Receive > Server > Mark to Download




Show Progress - Show the current send/receive status. - Send / Receive > Download > Show Prog-
Alt, S, P
ress
Process Marked Headers - Download the content of all marked headers. - Send / Receive > Server
Alt, S, R
> Process Marked Headers
Send/Receive All Folders - Send and receive items such as mail messages, calendar appointments
Alt, S, S
and tasks in all folders. - Send / Receive > Send & Receive > Send/Receive All Folders
Unmark to Download - Unmark messages so they are not downloaded. - Send / Receive > Server >
Alt, S, U
Unmark to Download
Work Offline - Disconnect from the server. Work offline if you do not want to receive new mail. -
Alt, S, W
Send / Receive > Preferences > Work Offline
Dial-Up Connection - Connect using a dial-up connection. - Send / Receive > Preferences > Dial-Up
Alt, S, X
Connection
Alt, T Task Tools
Alt, T, J, T Task List - Task Tools > Task List
View Settings - Customize the current view using advanced view settings. Advanced view settings
Alt, V, A, B, V include adding and removing fields, grouping, sorting, filtering, column formatting, and other set-
tings. - View > Arrangement > Arrange By > View Settings
Alt, V, A, B, W Show in Groups - Show items in groups. - View > Arrangement > Arrange By > Show in Groups
Alt, V, A, C Add Columns - Choose which fields are shown in the view. - View > Arrangement > Add Columns
Alt, V, B, A Appointments - Show appointments in the To-Do Bar. - View > Layout > To-Do Bar > Appointments
Date Navigator - Show the Date Navigator in the To-Do Bar. - View > Layout > To-Do Bar > Date
Alt, V, B, D
Navigator
Alt, V, B, M Minimized - Minimize the To-Do Bar. - View > Layout > To-Do Bar > Minimized
Alt, V, B, N Options - Choose what is shown in the To-Do Bar, such as the number months and all day events.
Alt, V, B, O Off - Hide the To-Do Bar. - View > Layout > To-Do Bar > Off
Alt, V, B, T Task List - Show the task list in the To-Do Bar. - View > Layout > To-Do Bar > Task List
Alt, V, C, A Close All Items - Close all additional windows. - View > Window > Close All Items
Conversation Settings - Change the way conversations are displayed in the message list. - View >
Alt, V, C, S
Conversations > Conversation Settings
Apply Current View to Other Mail Folders. - Apply current view settings to other folders. - View >
Alt, V, C, V, A
Current View > Change View > Apply Current View to Other Mail Folders
Manage Views - Create, modify and apply views to this folder. - View > Current View > Change View
Alt, V, C, V, M
> Manage Views
Save Current View As a New View. - Create a new view with the current view settings. - View > Cur-
Alt, V, C, V, S
rent View > Change View > Save Current View As a New View
Alt, V, E, C Collapse This Group - View > Arrangement > Expand/Collapse > Collapse This Group
Alt, V, E, E Expand This Group - View > Arrangement > Expand/Collapse > Expand This Group
Collapse All Groups - Hide all items in all groups and show only group headers. - View > Arrange-
Alt, V, E, G
ment > Expand/Collapse > Collapse All Groups
Alt, V, E, X Expand All Groups - Show all items - View > Arrangement > Expand/Collapse > Expand All Groups
Show as Conversations - Show messages arranged by conversation. - View > Conversations >
Alt, V, G, C
Show as Conversations
Alt, V, M Reminders Window - Show the reminders window. - View > Window > Reminders Window
Alt, V, N, F Favorites - Favorite Folders - View > Layout > Navigation Pane > Favorites
Alt, V, N, M Minimized - View > Layout > Navigation Pane > Minimized
Alt, V, N, N Options - Navigation Pane Options
Alt, V, N, O Off - Off (Alt+F1) - View > Layout > Navigation Pane > Off
Alt, V, O, N Open in New Window. - Open this folder in a new window. - View > Window > Open in New Window




Bottom - Show the Reading Pane on the bottom of the view. - View > Layout > Reading Pane >
Alt, V, P, N, B
Bottom
Alt, V, P, N, N Options - Reading Pane Options - View > Layout > Reading Pane > Options
Alt, V, P, N, O Off - Hide the Reading Pane. - View > Layout > Reading Pane > Off
Right - Show the Reading Pane on the right side of the view. - View > Layout > Reading Pane >
Alt, V, P, N, R
Right
Account Settings - Configure Outlook to connect to social networks Microsoft Outlook Social Con-
Alt, V, P, P, A
nector Press F1 for add-in help. - View > People Pane > Account Settings
Minimized - Minimize the People Pane Microsoft Outlook Social Connector Press F1 for add-in help.
Alt, V, P, P, M
- View > People Pane > Minimized
Normal - Show the People Pane Microsoft Outlook Social Connector Press F1 for add-in help. -
Alt, V, P, P, N
View > People Pane > Normal
Off - Turn off the People Pane Microsoft Outlook Social Connector Press F1 for add-in help. - View
Alt, V, P, P, O
> People Pane > Off
Reverse Sort - Reverse the sort order of the current view. For example, reverse the sort order of the
Alt, V, R, S
message list from newest to oldest. - View > Arrangement > Reverse Sort
View Settings - Customize the current view using advanced view settings. Advanced view settings
Alt, V, V include adding and removing fields, grouping, sorting, filtering, column formatting, and other set-
tings. - View > Current View > View Settings
Reset View - Reset all current view settings to the default settings for this folder. - View > Current
Alt, V, X
View > Reset View
Alt, Y Search Tools
Alt, Y, J, S Search - Search Tools > Search
Alt+= Switch to Month view.
Alt+0 Show 10 days in the calendar.
Alt+1 Show 1 day in the calendar.
Alt+A Open the Add list
Alt+B Select text in Label box when the field that has a label assigned is selected.
Alt+Backspace Undo
Alt+C Accept a task request.
Alt+D Decline a task request.
Alt+Down-Arrow Go to the next week.
Alt+E Place the cursor at beginning of Edit box.
Alt+End Go to the end of the week.
Alt+Enter Show the properties for the selected item.
Alt+F Select the Fields box
Alt+F11 Open Visual Basic Editor.
Alt+F2 Show or hide the To-Do Bar.
Alt+F8 Play macro




Alt+G Select the Image Align drop-down list.
Alt+Home Go to the start of the week.
Alt+K Select color palette for background. ALT+K, then ENTER.
Alt+L Select Layout drop-down list
Alt+Left-Arrow Go back to previous view in main Outlook window.
Alt+Minus Switch to Full Week view.
Alt+O Display the Format menu
Alt+Page-Down Go to the next month.
Alt+Page-Up Go to the previous month.
Alt+R Remove a selected field from the Fields box.
Alt+Right-Arrow Go forward to next view in main Outlook window.
Alt+S Send
Alt+Shift+1 In a contact form, under Internet, display the E-mail 1information.
Alt+-
Shift+Down-Ar- Change an appointment’s end time with the cursor in the appointment.
row
Alt+Shift+Up-Ar-
Change an appointment’s start time with the cursor in the appointment.
row
Alt+U Open Page Setup from Print Preview
Alt+Up-Arrow Go to previous element.
Ctrl+, Switch to previous message (with message open).
Ctrl+, Alt+J Mark a message as not junk.
Ctrl+, Shift+S Post to a folder.
Ctrl+. Switch to next message (with message open).
Ctrl+[ Decrease font size
Ctrl+] Increase font size
Ctrl+1 Switch to Mail
Ctrl+2 Switch to Calendar
Ctrl+3 Switch to Contacts
Ctrl+4 Switch to Tasks
Ctrl+5 Switch to Notes
Ctrl+6 Switch to Folder List in Navigation Pane.
Ctrl+7 Switch to Shortcuts
Ctrl+A Select all items
Ctrl+Alt+2 Switch to Work Week view.
Ctrl+Alt+3 Switch to Full Week view.
Ctrl+Alt+4 Switch to Month view.
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on
Ctrl+Alt+A
the view that you are in.
Ctrl+Alt+F Forward as attachment
Ctrl+Alt+K Expand search to include items from the current folder.
Ctrl+Alt+M Mark for Download
Ctrl+Alt+R Reply with meeting request.




Ctrl+Alt+S Define Send/Receive groups
Ctrl+Alt+U Clear Mark for Download.
Ctrl+Alt+V Paste Special
Ctrl+Alt+Z Expand search to include subfolders.
Ctrl+B Make letters bold
Ctrl+C Copy.
Ctrl+D Delete an item
Ctrl+Down-Arrow Go to the next or previous item without extending the selection.
Ctrl+E In navigation pane: Go to the Search Box. In e-mail editor: Center text.
Display (without selecting) the last item on the timeline (if items aren’t grouped) or the last item in
Ctrl+End
the group.
Ctrl+Enter Send
Ctrl+F Forward
Ctrl+G Go to a date.
Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an
Ctrl+H
open item.
Display (without selecting) the first item on the timeline (if items aren’t grouped) or the first item in
Ctrl+Home
the group.
Ctrl+I Make letters italic
Ctrl+Insert Copy. CTRL+INSERT isn’t available in the Reading Pane.
Ctrl+J Create a Journal entry for the selected contact.
Ctrl+K In e-mail editor: Insert a hyperlink. In the fields To, CC and BCC: Check names.
Ctrl+L Left align text
Ctrl+Left-Arrow Go to the previous day.
Ctrl+M In navigation pane: Check for new messages. In e-mail editor: Increase indent.
Ctrl+N Create new element
Ctrl+O Open selected item
Ctrl+P Print
Ctrl+Q Mark item as read.
Ctrl+R In navigation pane: Reply to a message. In e-mail editor: Right align text.
Ctrl+Right-Arrow Go to the next day.
Ctrl+S Save (except in Tasks).
Ctrl+Shift+, Go to previous appointment.
Ctrl+Shift+. Go to next appointment.
Ctrl+Shift+< Decrease font size
Ctrl+Shift+> Increase font size
Ctrl+Shift+A Create an appointment
Ctrl+Shift+Alt+T Choose an Microsoft InfoPath form.
Ctrl+Shift+Alt+U Create a task request.
Ctrl+Shift+B Open the Address Book.
Ctrl+Shift+C Create a contact
Ctrl+Shift+D Dial a new call.
Ctrl+-
Shift+Down-Ar- Extend the selection to the next card, regardless of the starting point.
row




Ctrl+Shift+E Create a folder
Ctrl+Shift+F Use Advanced Find
Ctrl+Shift+G Flag for follow-up
Ctrl+Shift+H Create a Microsoft Office document.
Ctrl+Shift+I Switch to Inbox
Ctrl+Shift+J Stretch a paragraph to fit between the margins.
Ctrl+Shift+K Create a task
Ctrl+Shift+L Create a Contact List.
Ctrl+Shift+M Create a message
Ctrl+Shift+N Create a note
Ctrl+Shift+O Switch to Outbox
Ctrl+Shift+P Show the Font dialog box.
Ctrl+Shift+Q Create a meeting request.
Ctrl+Shift+R Reply all to a message.
Ctrl+Shift+S Apply styles
Ctrl+Shift+T Decrease indent
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do
Ctrl+Shift+Tab
Bar.
Ctrl+Shift+U Create a task request.
Ctrl+Shift+Up-Ar-
Extend the selection to the previous card, regardless of the starting point.
row
Ctrl+Shift+V Move an item
Ctrl+Shift+W Select the InfoBar and, if available, show the menu of commands.
Ctrl+Shift+X Create a fax
Ctrl+Shift+Y Copy an item
Ctrl+Spacebar Clear formatting
Ctrl+T Increase indent
Ctrl+Tab Move between Calendar, TaskPad, and theFolder List.
Ctrl+U In text editors: underline. In navigation pane: mark item as unread.
Ctrl+Up-Arrow Go to the next or previous item without extending the selection.
Ctrl+V Paste
Ctrl+X Cut
Ctrl+Y In navigation pane: Go to a different folder. In mail editor: Redo / Repeat last action.
Ctrl+Z Undo
F2 Enable editing in a field (except in Mail or Icon view).
F3 Go to the Search box
F4 Find or replace
F5 Update a list of Contact List members.
Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane,
F6
and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.
F7 Check spelling
F9 Check for new messages. Send/Reveice all.
F11 Enter a name in the Search Address Books box.
F12 Save as (only in Mail).




In the Card or Business Card view of contacts, go to the first contact that begins with a specific
Shift+
letter.
Shift+Delete Cut
Shift+Down-Ar-
Extend or reduce the selected items by one item.
row
Shift+End Extend the selection to the last card in the list.
Shift+F12 Save (except in Tasks).
Shift+F3 Switch case (with text selected).
Shift+F4 Find next
Shift+F9 Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).
Shift+Home Extend the selection to the first card in the list.
Shift+Insert Paste
Shift+Left-Arrow Select several adjacent items.
Shift+Page-
Extend the selection to the last card on the last page.
Down
Shift+Page-Up Extend the selection to the first card on the previous page.
Shift+Right-Ar-
Select several adjacent items.
row
Shift+Spacebar In the Reading Pane, page up through text.
Shift+Tab Move to the previous field and,control.
Shift+Up-Arrow Extend or reduce the selected items by one item.
Tab Switch between the Navigation Pane, Tasks list, and To-Do Bar.
Insert Flag the current message for follow-up


Outlook 2010 shortcuts

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Outlook 2010 shortcuts