SharePoint Team Site Permissions #Share4Biz
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Presented at Share Conference in Jhb on 12 March 2013. Apologies for uploading the PDf, Slideshare keeps rejecting the Ppt version. I can Dropbox it if required.
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SharePoint Team Site Permissions #Share4Biz
- 1. Access Denied! How to Successfully Manage Team Site Permissions in SharePoint 2010 Veronique Palmer, Lets Collaborate SHARE 2013| 1
- 3. Getting on the Same Page
- 4. Site Types Internet Sites Extranet Sites Intranet Sites Team Sites My Sites Built on Publishing or Team Site Templates, etc
- 6. 2 questions to ask when uploading content
- 7. 1. Who needs to see it
- 8. Everyone Your Team Just You Intranet Team Site My Site Who Are We Shared Shared Docs What We Do Operational Personal Docs Contact Us Working Docs
- 9. 2. What must they do with it
- 10. Default Team Site Permissions Members Owners Visitors
- 11. Read / Download Site Visitors Edit / Upload / Delete Site Members Manage Site Owners
- 12. Default Team Site Permissions
- 13. Super Power Rights Site Collection Administrators
- 14. Considerations
- 15. Build sites first Add users last
- 16. Naming Standards Content owners = Site Owners Content Creators = Site Members Consumers = Site Visitors Avoid confusion
- 17. Add users to groups!
- 18. Add users to groups!
- 19. Planning!
- 20. LC Intranettime Full time Part staff contractors Accountant Future?
- 22. Can’t expect beginners to just get this!
- 23. Training! Site Collection Administrator SharePoint Advanced Advanced Intermediate Lists and Libraries Beginners START HERE
- 24. What Can You Restrict?
- 25. Site Level (Unique or Inherited Permissions) List and Library Level Document (Item) Level
- 27. Bad idea on document level!
- 29. Unique vs Inherited Site Permissions
- 30. U = Unique Site Top : HR Site Collection What you do on the site I = Inherited Site HR Members, below affects the site Owners Visitors above, and vice versa! I Training U Performance I Recruitment HR Members, Performance Members, HR Members, Owners, Visitors Owners, Visitors Owners Visitors U Course Packs I Disciplinaries I Internal Only Course Packs Members, Performance Members, HR Members, Owners, Visitors Owners, Visitors Owners Visitors Inheritance is broken, U Exco Reviews I CV Management what you do here will not Exco Reviews Members, HR Members, affect the site above it. Owners, Visitors Owners Visitors
- 31. Everyone Your Team Intranet Team Site Who Are We Shared What We Do Operational Contact Us Working Docs Inherited Unique
- 32. “Too many groups with unique sites” So…?
- 33. SharePoint can handle it! 500 million social tags, notes and ratings 5000 groups is how many each user can belong to 30 million documents per library 5000 users can be in one Active Directory group 30 million items in a list 2000 site collections per content database 2 million users per service application 2000 subsites under View All Site Content 1 million alerts on Searches 1000 comments per blog post 1 million terms and terms sets 1500 projects deliverables per Project Server plan 400 000 major versions per document 1800 documents in a SharePoint Workspace 250 000 site and subsites per site collection 100 items at a time you can bulk edit 10 000 user groups per site collection 99 people editing Word / PowerPoint simultaneously 10 000 metadata tags recognised per item when searched 25 web parts per page / wiki 5000 documents or list items displayed per page 2GB per document upload size 5000 blogs per site Can you handle it?
- 34. ALWAYS click More Options first!
- 35. The default setting is to inherit, change!
- 36. Watch the Visitors group
- 37. Watch the Visitors group
- 39. Limited Access
- 40. = Limited Access Chaos
- 41. Don’t just delete these! = Access Denied No undo button
- 42. Document it!
- 43. Check who or what is unique What Who
- 45. Custom Groups
- 46. Where possible, stick to default groups, but…
- 47. Tie groups to lists / libraries
- 48. PS : Delete site – delete custom groups manually
- 49. Active Directory vs SharePoint Groups
- 50. Pros Cons SharePoint Groups • Can see the users in the • Cannot have duplicate groups group names • Site Owners can add and • Must delete users manually remove users • Can’t add a group into a • Displays sites in your My group Sites Memberships list • Strain on Site Owners
- 51. Pros Active Directory Groups • Groups can be in groups • Easier to add / remove a user to multiple site collections
- 52. Cons Active Directory Groups • Can’t see users in • Person / Group SharePoint metadata Column • Dependent on accurate AD doesn’t work • Red tape to update (3rd • Disempowers users party workaround) • Strain on AD team
- 53. Hybrid SharePoint Approach Groups AD Groups
- 54. SP AD
- 56. Governance
- 58. Who can be Site Owners or SCA’s?
- 59. Adding NT AUTHORITY authenticated users?
- 60. Delete Rights
- 61. Site Permissions
- 62. Site Members can delete content and versions!
- 63. Cannot change setting On a subsite level
- 64. Only on site collection level!
- 65. Item level permissions (top of the food chain)
- 66. Options available when creating a new group or assigning permissions
- 67. Communicate!!
- 68. Management Tools
- 69. Farm level changes? Specific user report? Specific document report? etc…
- 71. Key Insights
- 73. Switch off?
- 74. Planning Training Governance 3rd Party Tool
- 75. Ideas to Action
- 76. Search for “sensitive” content Review permissions Clean up
- 78. Resources SharePoint 2010 Permissions for Site Owners – 3 Part Series http://veroniquepalmer.com/2012/03/18/sharepoint-2010-permissions-for-site-owners-part-1-creating-a-team-site/ http://veroniquepalmer.com/2012/03/19/sharepoint-2010-permissions-for-site-owners-part-2-members-owners-and-visitors/ http://veroniquepalmer.com/2012/03/24/sharepoint-2010-permissions-for-site-owners-part-3-creating-a-new-group/ SharePoint Permissions Song for Fun http://veroniquepalmer.com/2010/01/14/sharepoint-permissions-song/ Site Collection Administrator and Farm Administrator Duties http://office.microsoft.com/en-us/sharepoint-server-help/permissions-for-site-collection-administrators-HA101943260.aspx?CTT=1 More Info for Site Collection Administrators http://office.microsoft.com/en-us/sharepoint-server-help/control-user-access-with-permissions-HA101794487.aspx?CTT=5&origin=HA101794118 SharePoint 2010 Groups and Permissions Reference Chart http://office.microsoft.com/en-us/templates/results.aspx?qu=SharePoint&origin=HA101943260&CTT=5#ai:TC101977256| Control Access to a Specific Piece of Content http://office.microsoft.com/en-us/sharepoint-server-help/control-access-for-a-specific-piece-of-content-HA101805400.aspx?CTT=5&origin=HA101794118 Information Rights Management http://office.microsoft.com/en-za/sharepoint-server-help/apply-information-rights-management-to-a-list-or-library-HA101790603.aspx Windows Rights Management Services Download http://www.microsoft.com/en-us/download/details.aspx?id=13781 SharePoint 2013 Permissions http://technet.microsoft.com/en-us/library/cc262939.aspx
- 79. Office 365 Permissions Basics http://community.office365.com/en-us/blogs/office_365_technical_blog/archive/2012/05/30/understanding-permissions-in-office-365-the-basics.aspx Working with Permission Levels http://office.microsoft.com/en-us/sharepoint-server-help/edit-create-and-delete-permission-levels-HA101805381.aspx?CTT=5&origin=HA101794118 Choosing a Security Group http://technet.microsoft.com/en-us/library/cc261972.aspx Manage Memberships of SharePoint 2010 Groups http://office.microsoft.com/en-us/sharepoint-server-help/manage-membership-of-security-groups-HA101794106.aspx?CTT=5&origin=HA101794118 Setting Permissions on Views http://www.sharepoint911.com/blogs/laura/Lists/Posts/Post.aspx?ID=76 Allowing Anonymous Users to Comment on Blogs http://www.sharepointedutech.com/2011/01/20/how-to-allow-anonymous-users-to-comment-on-a-sharepoint-2010-blog/ TechNet Explanation of Permission Levels http://technet.microsoft.com/en-us/library/cc721640(v=office.14).aspx Restricting Access for Search Purposes http://office.microsoft.com/en-us/sharepoint-server-help/enable-content-to-be-searchable-HA010379092.aspx SharePoint Security Issues http://community.bamboosolutions.com/blogs/sharepoint-2010/archive/2010/06/09/teched-2010-sharepoint-security-permissions-identities-amp- objects-including-a-gotcha-that-breaks-security-trimming.aspx
- 80. Veronique Palmer Lets Collaborate @veroniquepalmer veronique@letscollaborate.co.za Phone +27 11 966 8060