This document discusses the importance of metadata. It defines metadata as data about data and explains that metadata can improve navigation, findability, discoverability, and user experience. It also allows companies to build governance strategies and save money. The document then provides examples of how SharePoint and tools like Delve use metadata to enhance search and discovery of content.
4. Why Metadata?
Improve navigation
Improve findability
(fact that we find what we’re looking for)
Improve discoverability
(fact that we find what we’re not looking for)
Improve user experience
Allow to build a governance strategy
Save money/add value for the company
8. What’s the point?
The general idea is to have
a precise representation
and a good structure of the
ideas of the company
Copyright Vincent BIRET ;-)
9. Yes, But!
Users never fill up
metadata!
Solutions:
Index their salary on metadata fill up rate
Wall of shame of worst metadata “filler” of the company
Automate that part!
13. Any kind
Dublin core elements
Title Given name of the resource
Author Entity mainly responsible for resource’s content creation.
Subject
Subject of the content (controlled vocabulary and classification schemas are
suggested)
Description Description of the content (eg. Summary, table of content, or simply text…)
Editor Entity responsible for resource’s diffusion (company, university…)
Contributor Entity which contributed to the creation of the content.
Date Date associated to an event in resource’s lifecycle (format : see ISO 8601)
Type
Nature ou genre (ex. categories, functions, general kind… controlled vocabulary
recommended, see Dublin Core)
Format Physical or digital materialization of the content (mime-type)
Identifier Disambiguated (unique) reference to the content (examples : URI, URL, DOI, ISBN)
Source Reference to a resource from which this one has been derived.
Language Content’s language
Relation Reference to another related resource.
Coverage Range or coverage of the resource in space or time or legally.
14. Any structure
Schema Taxonomy Thesaurus Ontology Folksonomy Facets
Organizatio
n
Simple
hierarchical
relationships
Hierarchical
relationships
(hyponymy,
hypernymy) ,
associative
relationships
and equivalent
relationships
Concepts with
types,
properties and
relationships
Tags set by
users as the like
Allows to
describe a
resource
following multiple
azes
Relationship
type
« is a » « is a »
« sort of »
« related to »
« synonym »
« equivalent »
« contains »
« is located»
« uses »
« produces »
« … »
« price »
« product »
« kind »
Context Library Web 3.0 Web 2.0
Example Dewey Rameau Cyc, Wordnet Flickr, YouTube Amazon
15. Concepts
Term = denomination + concept
Denomination = linguistic expression
Concept = meaning
The term has to have a context to understand
the concept
Ex table
Coffee table?
Table of content?
Timetable?
Discussion table?
16. Show us some practical things
Enough teaching already!!
18. Folders
A folder structure is already a form of
metadata
Very simple to set up
Complicated to change
Trick
Don’t use it unless you have permissions
related needs
20. Taxonomy
Advantages:
Search
Filtering
Advanced control
Consistency
Disadvantages:
Takes time to set up
Tips:
Use most issued search requests to improve it!
Delegate management of some branches
If you don’t have a clear idea yet, use folksonomy
24. Site metadata navigation
Build top navigation + urls with
taxonomy
Useful for SEO
Great to build a portal in a
“semantic” way
Structure depends on your
thesaurus
26. Enterprise keywords
Advantages:
Easier fro end users
Takes into consideration keywords
inside of documents
Disadvantages:
Harder to manage
No context during indexation
27. Content « like »
Tagging (with user’s words)
Notes
User Profile
Filtered Navigation
Search refiner
Topics and power users to follow
Deprecated on SharePoint online!!!
Folksonomy
28. Documents sets
« this document is related to that other one »
Creates a documents « group » model
Properties can be common or individual
Trick:
Can also be used for security purposes
(not primary role)
Don’t hesitate to create new content
types inhereting from it
29. Columns and content Types
Information about what the content is (CT)
Adds properties (columns)
Allows filtering, refinement, search….
Allows to have multiple entry forms(CT)
33. Seo /Web metadata
By default SharePoint pages include little
metadata (search engines)
Publishing + 2013 allows us to provide more
data
Description
Keywords
Sitemap
Author
Browser title
…
34. Other metadata
Author
Security
Views (count)
Containers (sites, doc libs…)
Resource type (extension, mime)
Dates (creation, modification…)
Status (approval)
37. Graph
First of all it’s a mathematics model
Nodes, edges and by transivity “routes”
Then data model
Idea that on piece of data is related to another
Finally Microsoft is making huge
investments for businesses
Actors, signals, objects
Schema is extensible to add METDATA!
40. What’s the idea?
Pro-active content
Discoverability
No need to search for something anymore
If we still need to search something, way
more efficient
Make you save time, therefor money
Tech lead, multiple products, montreal, mvp, oceanik ,sponsor, free licence.
Right before Oliver was taking on how important are metadata with the metadata workshop, we’ll deep dive more into that
Search is inefficient, so we gather metrics. We try to organize ideas so we build a thesaurus.
Once we have that let’s update data. Which will allow us to have a better navigation structure.
So the need for search decreases. The structure will also allow us to define a governance plan and archive obsolete data, hence improving search results… and so on
You can use automatic tools or explain them why it’s important and how it’s going to improve their everyday’s life
Dublin core, ohio 1956, us gov, foundation of lots of other standards (ISO…) 15 base metadata to describe anything
All those are controlled vocabularies : bunch of words with classification scheme
Goal: understand what’s sharepoint able to do
https://support.office.com/en-ie/article/Introduction-to-managed-metadata-a180fa28-6405-4679-9ec3-81d2028c4efc