VRA 2013 Every Asset Everywhere, Richman
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This document discusses the history of the Hohokam people and water management in the Salt River Valley, the formation of the Salt River Project utility company, and the efforts of an audiovisual librarian to bring order to the company's photography collection. It describes implementing workflows to ingest digital assets, formalizing a taxonomy to organize the collection, and centralizing assets that had been stored in various locations. The librarian developed the taxonomy through research, discussions with end users, and revisions to create a structured system for searching and finding photos within the utility's collection.
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VRA 2013 Every Asset Everywhere, Richman
- 1. NOAH RICHMAN Media Librarian Audiovisual Services
- 2. TAXONOMY FOR PHOTO AT SALT RIVER PROJECT Digital Archiving in a Production Environment
- 3. A BRIEF HISTORY OF
- 4. THE HOHOKAM 300-1450 - Hohokam peoples create system of canals
- 5. RECONSTRUCTION OF HOHOKAM CANALS • Mid 1860s - Jack Swilling settles in Salt River Valley and envisions reconstruction of ancient canals • 1867 - Swilling Irrigating Canal Company digs first canal
- 6. DROUGHT, FLOODING, AND WATER CONFLICTS • Water conflicts in Salt River Valley during late 19th century • 1902 - President Theodore Roosevelt signs National Reclamation Act • 1903 - Formation of Salt River Valley Water Users Association
- 8. THEODORE ROOSEVELT DAM • 1906 - Construction of dam begins • 1909 - Hydropower from dam is sold to customers in the Salt River Valley • 1911 - Theodore Roosevelt Dam is dedicated
- 9. WHY DOES A UTILITY COMPANY HAVE AN A/V DEPARTMENT? • Documentation requirements of National Reclamation Act • Over time evolves into fully staffed internal A/V group
- 10. WHERE I COME IN
- 11. WHY DOES THE PHOTO DEPARTMENT NEED A LIBRARIAN? • Messy transition from negative film to digital • Assets scattered in various locations, inadequate descriptions for search purposes • Formalized workflows not in place for organization and ingest of digital media
- 12. WHAT WERE THE KEY ISSUES IN GETTING THE COLLECTION UNDER CONTROL? • Formalizing workflows • Implementing a taxonomy • Getting assets into a centralized location
- 13. PHOTO WORKFLOW • Ingest with shell script • Formalize metadata schema • Tracker sheet and color codes
- 14. PHOTO WORKFLOW INGEST WITH SHELL SCRIPT
- 15. PHOTO WORKFLOW FORMALIZE METADATA SCHEMA
- 16. PHOTO WORKFLOW TRACKER SHEET AND COLOR CODES
- 17. TAXONOMY CONSTRUCTION – STEP 1 • Laying my foundation • What resources exist within the company? • What resources can I draw on from outside the company (i.e., LOC, Getty, Taxonomy Warehouse) • What are my users going to understand?
- 18. TAXONOMY CONSTRUCTION - STEP 2 • Putting it all together • Combining multiple information structures • Determining parent and child categories
- 19. TAXONOMY CONSTRUCTION - STEP 3 • Testing and Revising • Meeting with end users • Revisions and follow up meetings • Roll out and more meetings
- 21. CENTRALIZING ASSETS • Ingest from discs • Scanning film negatives and transparencies • Ingest from old servers and desktops