Data migration is far from easy and issues can be costly when it comes to time and budget. It is crucial to identify the right partner with the right solution and expertise for your data migration project. Our presentation shows you how easy data migration can be when using the Winshuttle software when compared to other, traditional methods.
Ride the Storm: Navigating Through Unstable Periods / Katerina Rudko (Belka G...
Data Migration Project Support - Winshuttle
1. Winshuttle
Support for SAP Data
Migration Projects
Monika Pletschke
Solution Engineer, Winshuttle
28. November 2013
1
Copyright Winshuttle 2013
2. Social Sharing
Click the Twitter button throughout the presentation to easily
share stats and quotes with your social network.
3. Are You Prepared For The Data
Migration Challenge?
GoLive with NO business disruption
Poor quality master data unable to support core business processes
User Adoption
Lack of quality data can make new system unusable
Return on investment is at risk if implementation is delayed
No Surprises
Surprises early in a project can be managed – surprises
late in a project are a huge problem
Data Migration Cannot Delay GoLive
Inability to track and manage the project can cause ‘surprises’
late in the project
Data Migration is far from easy –
It is crucial to identify the right partner with the right solution and
expertise for your data migration project.
4. Issues with Data Migration are Costly
Lower
More than 80% of data migration projects run over
time and/or over budget. Cost overruns average 30%.
Time overruns average 41%.
Bloor, 2007
High
“50% to 70% of ERP implementations are reported as ‘challenged’ in
part to data integrity and/or data accuracy problems.”
80% of organizations… will underestimate the costs related
to the data acquisition tasks by an average of 50 percent”
Gartner
Low
5. Data Migration Approach & Process
Traditional Method
1. Implementation Consultants provide
templates and explain mappings / mandatory
fields
Legacy
Environment
Target
Environment
Excel Extraction
templates
2. Customer Data migration team lead
provides extracts
Flat Files/
Excel
Databases
4. Consultants/Data migration team
loads data using upload programs
3. Cleaning and
evaluation
Staging
area
Flat Files/
Excel
Data Upload
Programs
4. Business Users to manually create
selected data objects
Applications
Flat Files/
Excel
6. Extraction rules and conversions
are refined for the next cycle
XML
SAP
5. Super users review data quality
5. Consultants and power users
evaluate results and provide feedback
on data quality
6. Data Migration Approach & Process
with Winshuttle
1. Implementation Consultants provide
templates and explain mappings / mandatory
fields
Legacy
Environment
Target
Environment
Excel Extraction
templates
Flat Files/
Excel
Databases
2. Customer Data
migration team
provides extracts
3. Data migration team validates data,
refines errors and uploads data
Flat Files/
Excel
5. Additional refinement and
validation is built into the spreadsheet
templates
Applications
XML
SAP
4. Super users review data quality
and provide feedback
7. Data Migration Vision and Challenges
during SAP Projects
Implementation Project demands
Functional teams need data early in the project
It is difficult to create upload programs and templates
becuase the requirements and customising are not yet
finalised
The team members want to test with actual customer
data
Data delivered is of poor quality. Once loaded, the
errors are difficult to identify and reload of only
subsets of the data is difficult
There is a need for multiple data migration cycles
throughout Realisation Phase
It takes too long to get all the data loaded due to
poor quality and time to correct errors. Therefore
repetitions need to be limited.
Closer to realisation, data requirements change and
templates need to be adjusted on the fly
Administering templates of various versions and from
various sources is an administrative nightmare.
It is difficult to change the LSMW programs
Governance and Handover need to be managed
Various different parties are involved. It becomes
virtualy impossible to track partially successful loads
Sequence of objects is important
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Challenges to Data Migration Team
The exact sequence is discovered by trial and error
or is dependant on an expert with cross-functional
knowledge
8. Where Winshuttle helps
• No staging area is required
• Data can be validated against SAP before update
• Error messages are provided directly in the data
sheet
• Data source from Excel or Access are intuitive for
most business users
• No programming is required when need to be
changed
• Sharepoint provides structure and central
administration of templates and loaded sheets
9. Winshuttle vs LSMW
LSMW
Winshuttle
Data needs to be provided in text format
(often exported from Excel/Access)
Data is provided directly on Excel or MSAccess
Errors only become apparent during
update
Pre-validation is available in the
spreadsheet before running the actual
update
Re-processing of errors is cumbersome
and limited to SM35 functionality
Errors can be fixed before SAP update.
Winshuttle allows a run-mode whereby
only records with errors are repeated
Generally changes cannot be undone
except by populating a new data file with
original values
Winshuttle can generate a backup so that
data can be restored to original position
easily
LSMWs have to be transferred between
SAP systems (created in development,
transferred to productive)
Logon to SAP for update is dynamically
chosen at the time of the update without
need to transfer programs
10. Where to next?
Find out how Winshuttle can assist your:
SAP Finance processes - visit winshuttle.com/finance
SAP Master Data processes - visit winshuttle.com/masterdata
Learn more about Winshuttle’s no-programming products
and solutions:
View or register for a webinar
View a product demonstration
Explore the Winshuttle TV YouTube channel
Browse the Winshuttle Community site
Find out more about the challenges that companies faced, decisions
they made, and the benefits they realized by implementing Winshuttle:
Read a case study on one of our customers.
10
For a quick reply contact info@winshuttle.com
Why Data Migration - The challenges in dealing with this massive growth in data have material impacts on business results. Issues common to many companies include: LOWER PROFITSPaul Kielstra, “In search of clarity: Unravelling the complexities of executive decision-making,”The Economist, Economist Intelligence Unit, September 2007POOR DATA QUALITY LEADS TO LOWER PRODUCTIVITY By Jeff Kelly, News Editor25 Aug 2009 | SearchDataManagement.com News on CRM trends and technologyDigg This! StumbleUpon Del.icio.us While the use of data quality software has hit an all-time high, companies, by their own admission, are still losing boatloads of money because of inaccurate data, according to a recent survey. The average organization surveyed by Gartner said it loses $8.2 million annually through poor data quality. Further, of the 140 companies surveyed, 22% estimated their annual losses resulting from bad data at $20 million. Four percent put that figure as high as an astounding $100 million. Much of this loss is due to lost productivity among workers who, realizing their data is incorrect, are forced to compensate for the inaccuracies or create workarounds when using both operational and analytic applications, Ted Friedman, an analyst with the Stamford, Conn.-based research firm, said in an interview. COMPLIANCE FAILURES(Source: InfoWorld http://www.infoworld.com/t/business/report-90-percent-companies-fail-compliance-223) 90 percent of companies fail compliance. A new report by the IT Policy Compliance Group finds that the vast majority of businesses do not meet data-handling regulations, increasing the risk of a data breach. In a report to be published by the IT Policy Compliance Group on July 18, the consortium of IT compliance and security experts concludes that some 90 percent of all businesses still do not have sufficient policies in place to meet data governance regulations and adequately limit the risk of a breach. In the survey of 475 companies, a third of whom reported revenues of more than $1 billion last year, the industry group found that an overwhelming majority of the firms expect to deal with at least six business disruptions related to major data incidents per year along with five or more instances of information loss or theft.
Why Data Migration - The challenges in dealing with this massive growth in data have material impacts on business results. Issues common to many companies include: LOWER PROFITSPaul Kielstra, “In search of clarity: Unravelling the complexities of executive decision-making,”The Economist, Economist Intelligence Unit, September 2007POOR DATA QUALITY LEADS TO LOWER PRODUCTIVITY By Jeff Kelly, News Editor25 Aug 2009 | SearchDataManagement.com News on CRM trends and technologyDigg This! StumbleUpon Del.icio.us While the use of data quality software has hit an all-time high, companies, by their own admission, are still losing boatloads of money because of inaccurate data, according to a recent survey. The average organization surveyed by Gartner said it loses $8.2 million annually through poor data quality. Further, of the 140 companies surveyed, 22% estimated their annual losses resulting from bad data at $20 million. Four percent put that figure as high as an astounding $100 million. Much of this loss is due to lost productivity among workers who, realizing their data is incorrect, are forced to compensate for the inaccuracies or create workarounds when using both operational and analytic applications, Ted Friedman, an analyst with the Stamford, Conn.-based research firm, said in an interview. COMPLIANCE FAILURES(Source: InfoWorld http://www.infoworld.com/t/business/report-90-percent-companies-fail-compliance-223) 90 percent of companies fail compliance. A new report by the IT Policy Compliance Group finds that the vast majority of businesses do not meet data-handling regulations, increasing the risk of a data breach. In a report to be published by the IT Policy Compliance Group on July 18, the consortium of IT compliance and security experts concludes that some 90 percent of all businesses still do not have sufficient policies in place to meet data governance regulations and adequately limit the risk of a breach. In the survey of 475 companies, a third of whom reported revenues of more than $1 billion last year, the industry group found that an overwhelming majority of the firms expect to deal with at least six business disruptions related to major data incidents per year along with five or more instances of information loss or theft.