1. Welcome
Creative, Responsible, and Experienced
ADH Meetings & Events is a Chicago based meeting management and event planning firm. We effectively manage logistics
such as venue procurement, contract negotiations, catering, décor, transportation, entertainment, and audio visual
production, so that our clients are able to focus on the content, participants, sponsors, and invited guests. We work with a
variety of clients such as corporate, pharmaceutical, non-profit organizations, and social clients.
The ADH team also comes with extensive international experience. Each planner has lived in or worked on every continent
with the exception of Antarctica. We offer producers who speak multiple language and understand cultural difference across
the globe, a benefit we find to be invaluable when when working around the world.
Our carefully recruited, in-house planners have a minimum of 15 years experience in the field. Our team has worked in
catering, destination management, entertainment procurement, hospitality services, and audio visual production prior to
joining the ADH team giving our clients an advantage that few other firms can provide.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 1
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

2. Our Vision
ADH Meetings & Events is a meeting management and event planning company like no other. We encourage a team
environment allowing us to optimize the planning and execution process for all involved. Our reputation is built on the
relationships we’ve established over decades of work in the field. Be it vendor relations, contract negotiations, or client
partnerships, we are committed to every aspect of program development. We strive to exceed our clients’ expectations
because we know our success comes only by presenting the clients’ ideas and concepts in the most extraordinary light
possible. Our commitment to our clients’ needs makes ADH your ideal partner for all your meeting and event needs.
Our Vision
For our clients to view ADH Meetings & Events as an integral part of their team and a key component to the success
of any meeting or event regardless of size, location, or complexity.
Our Mission
To help our clients create, execute, and manage all meeting and event details while implementing environmentally
sustainable materials, practices, and eco-friendly green principles throughout the planning and execution stages of
their programs.
Our Values
Superior client service, sophisticated project management systems, flexibility in design and execution, communication
at all levels, cutting edge knowledge in multiple industries, commitment to technology, environmental sustainability, and
responsibility to the community.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 2
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

3. Capabilities
We view every meeting as an integral part of a larger strategy to develop and enhance our client’s image
within their industry and increase ROI overall.
• Advanced Database Software – We analyze all aspects of
attendees’ meeting participation never missing an opportunity
to cut costs for our clients.
• Cost Effective AV Production – Flawless execution at a
considerably lower cost than other meeting management firms.
• Detailed Floor Plans – Complete, to-scale in 2-D and 3-D views
eliminates any on-site surprises and is standard ADH procedure.
• Working Knowledge of Industry Rules and Regulations –
Specializing in the medical and healthcare industries.
• Service Procurement & Reporting – Supplier analytics and fully
customized reporting systems track all program details and
document both program spend and savings.
Comprised of knowledgeable and friendly staff, ADH’s professionals are
available at all times to answer participants calls and emails. Our strong and
proven commitment to client satisfaction and customer service is yet another
advantage that distinguishes ADH from the competition.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 3
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

4. Services
As a client of ADH you can expect to see the highest level of service and best managed meetings that drive down costs.
With a focus on compliance, ADH’s meeting management protocols result in more efficient meetings, increased savings and
reduced corporate risk.
Streamline your company’s meetings and events by using ADH to procure all aspects of your company’s programs, including:
Air Travel & Ground Transportation Audio-Visual Production
Budget Management Centralized Billing
Customized Reporting Creative Event Design
Décor & Staging Dine Around & Group Tours
Entertainment Event Marketing
Food & Beverage Gala Events
Golf Tournaments Graphic Design & Branding
Informational Materials Hotel Rooms & Meeting Space
Off-Site Events Promotional Items & Awards
Registration Site/Venue Sourcing & Negotiation
Speaker & Talent Management Team Building
Vendor Negotiations & Management VIP Management
See true returns on your company’s meeting investments.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 4
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

5. Corporate Meetings & Events
We manage dozens of meetings annually throughout North America, Europe, Asia, South America and Australia with
attendance ranging from 10 to 1,500 people. Our mission is to execute high-quality meetings and events that enable our
clients to accomplish their business goals, while simultaneously controlling spend and driving down costs, regardless of the size
or location of the meeting or event. Our experts are ready to develop programs that translate into measurable savings
without compromising the quality, effectiveness, or personal touch of each engagement.
A Consultant’s Approach
Our experienced planning consultants work with you to identify primary meeting needs, business goals
and any existing gaps, then design a customized, strategic program management plan that consolidates
meetings of any size, type and complexity and maximizes the benefits of economies of scale. ADH’s
planners continually evaluate for new opportunities to save and enhance deliverables, keeping in mind
evolving business goals and best practices. ADH’s consultative insight and ability to predict and manage
change drives true returns on your company’s meeting and event investments.
Internal Meeting Planning Departments
ADH’s experienced planners partner with your internal planning department to achieve a seamless
extension of your company.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 5
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

6. Destination Management Company
Making you look good is important to us!
Having ADH Meetings & Events as your partner DMC will save you valuable time and money. Our long standing
relationships with local vendors and venues as well as our tremendous buying power only further your return return on
investment.
We understand the accountability you have for your meetings and events and as your supporting partner we are committed
to assisting you to reach your objectives and achieve your goals..
Let us offer the local expertise and connections you need to manage your event efficiently.
Here are some of the benefits of working with ADH as your DMC:
• One contact and payment to keep all the details in line and simple for you.
• Knowledge of the finest local venues, caterers, décor, transportation and other event services.
• On-going relationships with vendors to obtain the best quality, service and negotiations.
• Creative ideas for special events, teambuilding and those challenging situations.
• Access to and experience with the new, exclusive and unique venues and restaurants.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 6
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

7. Registration & Travel Management
ADH Meetings & Events works closely with our preferred air travel and ground transportation providers blending global
presence with local, flexible and personalized service, while at the same tracking participants along their travels to and from
the meeting or event. Here’s how do we do it.
Fully Integrated Database Structure
ADH utilizes advanced proprietary database software to analyze all aspects of attendees’ meeting participation and never
miss an opportunity to minimize costs, providing you with greater control over your company’s meeting spend. Our robust
meeting data repository supports our comprehensive approach to meeting management – analyzing our accumulated data
of past meetings has taught us to spot trends in participant behavior (like cancellations) and make predictive adjustments
minimizing the financial impact on our clients.
Air Travel Management
Benefit from peace of mind and documented savings when you turn your travel management over to us. ADH is well
equipped and perfectly poised to book your attendees’ air travel and ensure that your attendees comply with your
company’s travel guidelines. Backed by the reach and negotiating power of global partnerships, ADH is able to source the
lowest daily prices on airfares. In fact, we guarantee that our agency will work to find the lowest fares available.
Furthermore, we are able to monitor travelers’ activities from start to finish. We smoothly manage change while focusing on
customer service, balancing the financial impact, and adhering to our client’s travel policy.
Ground Transportation
Enjoy the convenience and savings of ADH managed ground transportation. Our local and global partnerships afford our
clients the highest level of service and equipment at the lowest possible cost.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 7
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

8. Tradeshows
Our commitment to the environment drives us to spread the principles of sustainability throughout the exhibit industry. We offer
nothing but the best in environmental exhibit technology and services and take great pride in being the leader in eco-friendly
exhibit technology. From small portable displays to large island displays, the sky is the limit.
To ensure that the booths are sustainable, ADH Meetings & Events uses up to 70% recycled aluminum,100% renewable
bamboo, sorghum boards, stains and finishes that are low or free of VOC (Volatile Organic Compound), graphic fabrics and
Velcro that are made of 100% recycled soda bottles, carpets that are made from 100% biodegradable polymer fibers, LED
lighting to reduce energy and heat, signage made from bio-degradable and FSC certified wood that is printable on 2 sides,
and recycled glass shelving.
Constantly innovating to best serve our clients
and our environment.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 8
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

9. Incentive Travel
Great incentive programs are not just a way to celebrate success in an exotic location, they are a proven investment in your
entire team that increase sales, improves employee or customer loyalty, rewards productivity, motivates your team members
and cultivates meaningful interaction between senior management and employees or your customers. Incentive programs
create an atmosphere of camaraderie and excitement that has lasting impressions far beyond any other motivational tool.
With 20 years of experience producing motivational programs in numerous countries around the world, our expertise and
destination knowledge is second to none. We help you create the perfect incentive program whether in the US or elsewhere
around the globe that drives performance, inspires, entices and delights your attendees. Our incentive specialists work with
you as an integrated part of your corporate team to develop a unique creative program that is truly a 'once in a lifetime'
experience for your attendees, regardless of the destination.
In fact, several of ADH’s Incentive Program Specialists planned and executed the first few incentive trips provided to
employees and their families by the most famous of all daytime talk show hosts. We can’t mention her name, but you know
who she is. Now that’s incentive experience!
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 9
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

10. Team Building
Does your company, or investors value “green” elements and sustainable practices? Have you figured out an effective way
to incorporate these ideals into company strategy AND gain value in return? Let ADH design a socially responsible team
building program for your employees. As a visionary in sustainability we incorporating charitable or green element into Team
Building Events allowing you to not only build your team but the global community as well.
Charitable Team Building: Taking teambuilding and networking to another level as participants work together to help the
local community by completing an interactive charitable project.
Green Team Building: Help replenish the planet and your team spirit with Green Team activities. Guests go beyond "reduce,
reuse, and recycle", to learn and experience methods to help preserve the world in which we live.
Additional options are:
Team Bonding: Capture the spirit of friendly competition with Team Bonding activities. Guests work together to achieve
greater results and create team spirit with cheers of encouragement. Spontaneous, effortless and fun, these light-hearted
activities give a boost to company meetings and retreats.
Workshops and Retreats: Discover the effects of Experiential Learning, activities with a purpose, and learn about the
patterns of your group’s interaction. Participants engage in a series of professionally facilitated team challenges as they work
together to achieve a desired goal. Our facilitators stimulate group discussion and moderate a debriefing during the program
that is very enlightening.
Reception Activities: Create an energetic, yet comfortable, atmosphere with theme activities that promote networking and
interaction. A great way to enhance theme parties and client receptions.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 10
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

11. Audio Visual Production and Graphic Design
ADH Meetings & Events is your full-service Audio/Visual stage Video Production and Graphic Design
production source. Our team of AV professionals have expert With over three decades of video production and graphic
field experience designing stages, installing video screens and design expertise, we are able to work closely with our clients
projection equipment, operating cameras, rigging lighting and from the very beginning, to create the storyline that will get
sound gear, and developing custom show setups tailored to your message across. Our video production team has diverse
the specific needs of each individual client. experience in all genres. This gives us a unique ability to work
within a range of budgets while scripting, shooting and editing
Whether you are holding a small corporate board meeting, or your project.
hosting a large-scale product launch, we work with the very • Business training videos
• Conference presentation videos
best people and equipment in the industry. We have close
• Conference PowerPoint with embedded videos
relationships with our field production teams, whether • Event coverage and highlights videos
domestic or internationally, and are in constant communication • Video News Releases (VNRs)
so that no creative or technical detail is overlooked. • Post-production editing, duplication and distribution
Whether you want to produce an elegant professional video,
a dynamic promotional video, a conference PowerPoint or
Additionally ADH produces detailed to-scale floor plans
create a DVD with a custom menu – we have the experience
showing placement of furniture, staging, audio visual, lighting
and flexibility to help you achieve your vision. Add pictures,
and sound, avoiding any last minute surprises.
titles, tasteful graphics, subtle transitions, and engaging music.
Work with a professional to improve the image of your videos
then watch as your company’s image improves.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 11
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

12. Décor
ADH Meetings & Events specializes in event décor and are experts at transforming event venues from simple rooms to
sensational experiences. By integrating lighting, fabrics, floral and furniture we create memorable looks for every event.. From
small touches to full blown themed events, even the simplest programs are enhanced with some type of décor. To make your
meeting or event truly “pop” just add nice linen, some simple up-lighting or floral centerpieces. Many of the décor elements
are inexpensive and our designers always create with your budget in mind.
ADH Meetings & Events designs with the environment in mind, creating décor from sustainable materials and using the latest
in audio-visual technologies. From grand entrances to awe-inspiring event spaces, ADH Meetings & Events will help generate
ideas that will turn your vision into an experience so memorable your guests will never forget it.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 12
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

13. Green
Experience Change, Encourage Awareness, and Build Communities
ADH Meetings & Events is committed to resolving environmental and social issues. We have a fully dedicated
Green Compliance Officer whose commitment to sustainability goes far beyond recycling and purchasing green
products, to reaching out to local vendors to help build the communities in which we work. We have developed the
ADH Meetings & Event Green Standards - a set of standards that makes us a leader in an industry that can
at times be wasteful and slow to change.
In an effort to provide the highest quality ADH helps build communities by working
meeting and event services at an with local vendors. We work to reduce
waste by requesting our vendors
affordable rate we have committed to
dispose of excess materials in an
green and eco-friendly vendors who economical and eco-sensitive fashion.
share these same principles.
We encourage practices such as
We ask for change from those we work
donating excess food or décor to local
with be it venues, vendors or suppliers. food shelters, hospitals and community
organizations.
ADH Meetings & Events uses creative
methods to implement alternative
Our team also compels attendees to get
energy sources, green products, and excited about sustainability by
resourceful waste management encouraging them to be a part of the
programs during the planning and solution. We encourage feedback on
implementation stages of our programs. initiatives and can offer engaging on-site
practices when requested.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 13
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

14. Diversity Supplier
ADH is ranked #195 of the "Top 500 Emerging Businesses" in the
United States by DiversityBusiness.com. Over 650,000 businesses
were considered in this evaluation.
In June 2008 the NGLCC, based in Washington D.C., certified ADH Meetings & Events as a
LGBT Business Enterprise™ making ADH an official Diversity Supplier. ADH Meetings &
Events is currently registered with more than 200 companies including many Fortune 500s..
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 14
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

15. A Selection of Clients
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 15
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

16. Testimonials
Annual Global Meeting
"Alexander deHilster and his team at ADH Meetings & Events did a tremendous job producing our 20th Global Annual
ComVort Meeting in Chicago. From brilliant ideas and extraordinary locations to registration and coordinating of all the
logistics for both on and off-site events, to taking care of all the last minute requests and the quick responses to all the
attendees’ questions from all continents, no matter what time of day. ADH Meetings & Events attentiveness, proactive
attention to detail and flexibility was very important to us as our attendees came to Chicago from all corners of the globe. A
unique team, excellent and passionate at what they do. A pleasure to work with them!“
- Brando Brandstäter, ComVort Group Worldwide, Barcelona, Spain
Incentive Trip
“ADH Meetings & Events put together the perfect combination of performances, trips, treats, transportation, accommodations
and personal care for us as a group, as well as each individual in particular. Above all, they managed to give everything the
imprint of their superb personal taste, down to the very last detail.”
- Ruth Sandelowsky, CEO, Kolmar Petrochemicals, Switzerland
Client Dinner
“Collaborating with ADH Meetings & Events provided our firm the partnership of a full service event management company
we were looking for to produce an annual high-end client cocktail reception and seated dinner with entertainment. ADH
Meetings & Events employ an exceptionally talented and diverse staff that was showcased through impeccable
communication, event planning logistics, on-site execution and post-event wrap-up. ADH Meetings & Events meet and
exceeded our expectations through their creative vision that adhered to our brand guidelines, innovative event
conceptualization that complied with our sustainability requests and most importantly all within budget.”
- Justin Rhodes, Corporate Events, Jones Lang LaSalle
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 16
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com