Planning stage in Project Management

1. PLANNING 09.24.11 Alvin G. Niere MBA-1 Misamis University

10. WBS Example

12. Responsibility Matrix for Festival Project

13. Point to Remember It is a good idea to show only one individual as the lead, or primary, person responsible for each work item. Designating two individuals as co-chairpersons increases the risk that certain work will “fall through the cracks” because each person assumes that the other person is going to do it.

15. Defining Activities

16. Possible activities under Game Booth

23. Example Gantt Chart for Market Study Report Person Activity Responsible 0 10 20 30 40 50 60 70 80 90 100 110 120 130 140 Identify target consumers Susan Develop draft questionnaire Susan Pilot-test Questionnaire Susan Finalize Questionnaire Susan Print questionnaire Steve Prepare mailing labels Steve Mal questionnaire and get response Steve Develop data analysis software Andy Develop software test data Susan Test software Andy Input response data Jim Analyze result Jim Prepare report Jim 0 10 20 30 40 50 60 70 80 90 100 ### 120 130 140

26. ACTIVITY IN THE BOX METHOD Get Volunteers 7

28. Wash Car Dry Car 3 4

29. When activities can be done concurrently for AIB Get Volunteers Buy Materials Dismantle Booth Clean-up Construct Booth Paint Booth 7 8 9 10 11 12

32. 1 2 3 WASH CAR DRY CAR

33. When activities can be done concurrently for AOA 6 7 11 12 8 9 10 Get Volunteers Buy Materials Construct Booth Paint Booth Dismantle Booth Clean-up

35. Is the following example allowed in AOA network diagram? 1 2 A B Both A and B have predecessor-successor but not allowed in AOA because if someone referred to activity 1-2, we will be confused whether if it refers to A or B.

40. Activities performed serially AIB Prepare R1 Paint R1 Trim R1 So on… 1 2 3 4 AOA 1 2 3 4 Prepare R1 Paint R1 Trim R1 So on…

41. Activities done concurrently Start Project Prepare R1 Prepare R3 Paint R 1 Paint R 3 Finish Project Prepare R2 Paint R 2 Trim R 1 Trim 3 Trim R 2 1 4 So on..