Grouputer Virtual Workshops Go Beyond Web Conferencing Grouputer is an advanced e-collaboration programs that accelerates and improves decision making and learning in local and distributed workshops, meetings, surveys and training. The Grouputer application solves the problem of formulating and documenting complex plans in virtual workshops by combining standard web conferencing tools with GDSS (Group Decision Support System) tools in a single software application. Customers describe Grouputer as “web conferencing on steroids" because it enables complex planning to be conducted in virtual workshops that would otherwise require lengthy and expensive face-to-face meetings. While web conferencing tools enable information and expertise sharing in presentations, documents and the web, GDSS tools actively engage participants in collaborative critical thinking activities achieving better solutions, with buy in and commitment. Ideas from team members are recorded in text and processed using problem solving and planning methods such as agenda setting, brainstorming, categorizing, prioritizing, evaluation and action planning. Formatted reports document workshop output ready for immediate distribution. A Process Builder is available to template meeting methodologies and training programs for repeat use and corporate consistency. According to Gartner, when web conferencing tools are combined with GDSS meeting performance is enhanced and there are fewer dysfunctional meetings. Fortune 500 companies, Defence, and consultants use Grouputer in intensive planning projects in real time or at times convenient to participants. Customer applications include business and process improvement, Six Sigma/Lean, risk and project management and strategy development for sales, marketing, HR, information technology and operations. Grouputer offers program and application security and is available as a hosted service and perpetual licence.

1. Grouputer Pty Limited

2. What is Grouputer?
 Advanced e-meeting data collaboration
software application
 Integrated suite of tools including:
 Group Decision Support System (GDSS)
 Web Conferencing
 Surveys & Voting
 Process methodology authoring
 Underlying paradigm
 “Collaborative decision making, planning
and problem solving to deliver best practice
in virtual and face-to-face meetings and
workshops”
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3. How does GDSS differ from Web Conferencing?
 Web conferencing programs (e.g. Adobe Connect)
are more aligned with a “one-to-many” “presenter-
centered” model
 GDSS data conferencing is founded on interactive
collaboration around a shared topic e.g. problem
solving or planning activity
 Gartner analyzed differences between GDSS (a
Grouputer core competence) and Web Conferencing
using Adobe as the example. Believes a hybrid
application combining GDSS and Web Conferencing
is best solution.
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4. Gartner: GDSS vs Web Conferencing (Grouputer vs Adobe Connect)
Web-Conferencing
Category Purpose GDSS Function
Feature or Comparison
Discovery Finding threats and Brainstorming, surveys and other Poorly suited for discovery.
opportunities features Provides chat, whiteboard,
screen/application sharing
and voting only
Innovation Developing or adapting new Organizing and priority setting Poorly suited
process or product (goods or
services)
Teaming Expertise location (finding the No expertise locator; discussion, No expertise locator
right people to help convert the decision making and other functions capability; main features
innovative idea into an action contribute to effective teaming (chat, whiteboard,
plan); assembling the people screen/application sharing)
and running a process to not oriented toward persistent
develop the plan teams
Leading Tracking action plan status, Plans can carry across from meeting No specific functionality, but
providing leadership and to meeting, but little by way of screen/application sharing
management skills integration with other planning tools can be useful with some
and processes; Other tools (such as project review tools
project management) may be better
Learning Extracting lessons learned and GDSS functions seem to be quite Not very effective at involving
passing them along useful, collectively, for conducting the audience
"postmortem" examinations,
extracting learning and planning
training
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5. Grouputer supports meeting, learning and
workshop methodologies
 Strategic planning  Risk Management
 Policy formulation  Project management
 Project analysis, After  Complex problem
Action Reviews solving
 Community consultation  Brainstorming
 Leadership development  Organizational change
 Process Improvement,  Requirements capture
Lean, Six Sigma Capability
 Development
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6. How Grouputer Adds Value
 Studies confirm that GDSS:
 Improves quality of strategic thinking and decision making
 Improves productivity: shorter meetings & workshops (>50% time saving)
 Facilitates conversations with active participation & buy-in, for face to
face and distributed meetings & workshops
 Enables low cost, high impact client engagement activities
 Enables enterprises to involve more staff / stakeholders in more
intensive discussions with less travel
 Captures tacit knowledge via text input available in instant reports with
actionable outputs
 Templates management methodology, processes & training
 Provides repeatable, consistent delivery of professional service
offerings / frequently conducted meetings
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7. One-of-a-Kind Set of Functional Capabilities
Group Decision Support System (GDSS)
Structured Agenda Setting, Brainstorming, Categorizing, Voting, Prioritizing, Action Planning & Instant
Reports accelerate decision making & learning
“Process Builder” tool for Process Methodologies
Creates custom meeting & training process templates for automated use in Synchronous & Asynchronous
sessions
Web conferencing tools
Presentations, Document Viewing & Editing, Application & Desktop Sharing, Web Tours, Chat
Standalone Surveys
Qualitative and Quantitative surveys, Quizzes
Same Place, or Anyplace … Same Time, or Anytime
Place: Face to face and/or Remote participants
Time: Synchronous or Asynchronous; Facilitator can easily switch sessions between modes
Facilitated or Self-guided sessions
Meetings, workshops, seminars, surveys and training
Requires only Internet Explorer (or Firefox with IE Tab add-on) and a voice link (phone, Skype etc)
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8. Problem Identification & Ranked Key Issues
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9. Enterprise Application Example - Chevron
Chevron IT Enterprise Architects from across the company:
“We are using Grouputer to track triggered thoughts … to prioritize
key focus areas… to deep dive and capture information and action
planning for key issues”
Oil & Gas Spring 2012 Meeting:
35 online industry participants
“The session was outstanding.”
Photo credit: Grouputer
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10. Enterprise Experience - Chevron
IT Horizon Program and Chevron’s chairman, John Watson
“My favorite example was a cross-site information exchange and
discussion between our IT Horizon Program and Chevron’s Chairman,
John Watson.
In a video conference with participants in over 15 locations in Europe
and America – knit together via Grouputer facilitated discussions – we
ran an exchange about company plans and concerns, all under our
company key focus on organization capability.”
“Our CIO Louis Ehrlich said this was the best example of “One IT” *
he’s seen.”
* Transformative behavior that points to our strategic goals of being united in partnership for the business
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11. Enterprise Results - Chevron
Sr Staff Innovation Capability Strategist
and IVI Principal, Chevron IT Company
"I continue to be a Grouputer Fanatic. I tell
people:
With Grouputer I can cut down the projected
time for strategic complex meetings to a third
of the original estimate!
Plus it makes meetings dynamic,
interactive and generative while enabling
equal participation for all participants!”
Photo credit: Grouputer
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12. Enterprise Project
 200 participants in 2 countries met over 3 months
 400 hours of online business process improvement meetings
 2 x 4-hr meetings per day, 10 ~ 20 participants per meeting
 Structured methodology was used to generate issues, review
process maps, brainstorm improvements
 Result: $300,000 saved in travel cost + 150 person-days effort
 No participants travelled during the entire project!
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13. Enterprise Results
“The Grouputer system tools and features make it not just
a web conferencing system with a few extras. It is a fully
featured e-meeting and e-collaboration system.
We even had more meetings, but they were quicker and
more productive. There was more electronic sharing of
documents, information, knowledge and expertise. Time
was saved and outcomes were more clearly documented.”
Pierre-Yves Calloc’h, Chief Information Officer
Pernod Ricard Pacific
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14. Government Applications
 Australian Government - Department of Defence
 Defence Science & Technology Organisation (DSTO)
 Joint Operations Division: Joint Decision Support Centre (JDSC),
 Air Operations Division, VIC
 UNSW@ADFA, Canberra
 Other locations
 Classified projects
Photo credit: DSTO
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15. Off-site Strategic Planning Workshop Example
 Department of Agriculture, Fisheries &
Forestry (DAFF) - Animal Health &
Welfare Division
 2-day National Strategic Planning
Conference at Sydney hotel
 130 stakeholders in 6 sectors
 6 break-out rooms for sectors, up to
30 people per room
 Grouputer system in each room
managed the strategic planning
Photo credit: Grouputer
process, collected data and output
instant session reports
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16. Some Customer Quotes
"I don’t think I would have been able to get so far, so fast,
without using the Grouputer system.”
Margaret Karpenko, Manager Performance Management
The City of Windsor, Ontario, Canada
"The most important thing for me is that Grouputer allows all my
(Six Sigma) team members to contribute… It wasn't until we started using
Grouputer that I really started to get other peoples' thoughts on
current processes and how things could be improved.”
James Donlevy, Six Sigma Black Belt
Dow AgroSciences Australia
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17. Operational Modes
 Grouputer Hosted Service (GaaS) on grouputer.net domain
 Online sessions from anywhere to anywhere
 Face-to-face (in room), Virtual (remote) or a mix
 On-Site for customer network deployment
 Completely under customer control, installed on own server
 Mobile Kit
 Travels with consultants to client premises or workshop venues
 Completely self contained: no Internet required
 Fast “plug & play” wireless setup connects notebooks to server (can be a
notebook) and wireless router
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18. New Mobile Kit
10 x Netbooks, WiFi Router, Bag
Mobile Kit contains
‘Get inside the bag to
think outside the box’
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19. Thank You
Grouputer Pty Limited
119 Willoughby Road
Crows Nest NSW 2065 Australia
phone: +61 2 9965 3778
web: www.grouputer.com
Further information: http://www.grouputer.com/inquiry.html
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