2. Selecting, Adding & Deleting slides
• To add a slide, click on the “New Slide” icon in Home
tab.
• To work on a slide, go to the slide column (left side of
screen)-click on it.
• To delete a slide- go to slide column- click on it- press
“Backspace” button
3. Home Tab- slide layouts
• To shrink/enlarge text box borders- click on a
“sizing handle” and drag.
• You can click on the Layout tool (next to New
Slide) to change to another type of slide layout.
• Different layouts give room for pics, charts,
tables.
4. Shortcuts and Right-clicking
• Ctrl-Z to undo changes, Ctrl-Y to
redo changes.
• To select text, highlight with
mouse or press Ctrl-A to select
all text in a text box
• To change font, color, & size,
text and then right–click on it to
get mini pop-up toolbar &
menu
5. Home Tab- bullet Points
• Automatic…click on Bullets icon in Home tab
to turn off.
• To start new bullet, press enter
– To make a sub-point, press tab
– To go back to a regular bullet pt, right-click and
then click on the “Decrease Indent” icon (in mini
pop-up menu or in Home tab).
• Keep bullet pts. concise
6. Saving and Printing
• Check your text for errors by
pressing F7.
• To save, go to Office Button-
Save As.
– Good ideas- save as a 2003
compatible document
– In pop-up window, give PPT
show a simple file name
• To print PPT, go to Office
Button- Print. Under “Print
What” choose “handouts”
and choose the # of slides
per page.
7. Insert Tab- adding Clip Art
• First make room for pics!
– Click on the Layout tool (Home Tab) to
change layout.
– Or shrink/move the text box.
• Click on Insert Tab/Clip Art.
• Type a search word- click on your choice
• Adjust image by dragging it or using the
“sizing handles”
8. Insert Tab- add Pictures from file
• First make room!
• If you want to add a pic saved on computer or
digital camera, go to Insert Tab/Picture.
• In pop-up window, find the pic on your
computer.
• Double-click on it to add it.
• Adjust size as needed
9. Design Tab- Themes
• Choose a pre-made background- go to
the Design Tab, choose a Theme.
• Colors in the Theme can also be adjusted
by clicking on the Colors tool.
• You can also adjust the background color
by clicking on Background style.
• Affects all slides
10. Slide Transitions
• Affects the way slides appear on
the screen- good finishing touch
• Go to Animation Tab- Transition
to This Slide group- click on a
slide icon to preview it.
• After choosing, click on “Apply
to all slides”
• Timed slide advance option on
the far right under “Advance
Slide.”
11. Bullet Point Animations
• The Animate command affects
text in a PPT show (if you do
not select an animation, all text
will appear with slide).
• Click on the text box- go to
Animations Tab/ Animations
group/Animate command
(must be done for every slide).
• Choose the animation style.
“1st order paragraph” means
bullet pts.
12. Presenting
• To start show, press F5
• To start from a certain slide, click on slide, go to Slide
Show Tab, and choose “From Current Slide.”
• To advance a slide, press Enter (keyboard)
– or click mouse
• To go back a slide, press Backspace (keyboard)
• To end the show press Escape (keyboard)
• Keep presentations simple- remember that PPT is
just a tool, not the presentation.
13. Adding YouTube
• Go to the Office Button/ PowerPoint options.
• Click “Show Developer tab in ribbon” checkbox.
• Go to Developer tab/ Control Group/ More
Controls…choose “Shockwave Flash Object.”
• Draw a box on the screen, right-click on it, select
“properties.” Copy the video URL.
• In the pop-up menu, paste the Youtube URL in
the box next to “Movie.” In the URL, delete
“watch?” and replace the = sign after the capital
“V” with a forward slash (/).
Editor's Notes
Before creating a PPT, instructors should go over the basic layout. This slide will be visible when users open the premade file. The word “Statement” is misspelled on the student version for spellchecking purposes.
Students’ second slide will be empty except for a text box that says “RESIZE ME.” They should practice resizing the text box, then they should delete that slide and add a new slide. Start the 2 nd slide with this slide content.
Have student try different layouts
In this slide students should understand the process of selecting text, by using both the mouse to drag-highlight, and using the Ctrl-A function. Also the right-click formatting menu should be demo’d. Have students highlight and adjust text font, font color, and styles.
Have students experiment with bullet points and sub-bullet points…the 6 x 6 or 7 x 7 rule could be covered (see PPT design and copyright handout)
Have them save their file on the computer…explain the fact that Office 2003 is unable to open Office 2007 docs unless they are saved in a compatible version.
Have them choose a layout w/room or move text box. Then add Clip Art, move the pic, and adjust the size. Emphasize the multimedia aspects of PPT and the importance of avoiding text-heavy presentations.
Have them choose a layout w/room or move text box. Then add Picture, move the pic, and adjust the size. If desired the instructor oculd also cover copying and pasting images from the Internet.
Have students apply a theme to the slides, and experiment with colors and backgrounds. Emphasize that a properly designed PPT should look unified, i.e. the slides should be the same stylistically.
Students should apply an animation style to all slides.
Have them animate bullet points within the presentation- emphasize that if they do not select this option, all text in a slide will appear
This is the point where instructors should emphasize the design tips that are in the PPT design and copyright handout.
