1. Lee’s Summit West High School
Library Media Center
2010 – 2011 Advocacy Plan

2. Parent Plan
Background
In the past all of our parent communication has school’s email listserv. We want to create a
been via the school newsletter. Over the last newsletter with a professional appearance,
few years our school has elected to reduce the save it as a picture & insert it in an email.
number of mailings and department space in an We are trying to steer clear of attachments
effort to save on paper and mail costs. This has and anything too text heavy. In our
limited our exposure among parents, which was experience people tend to skim and don’t
reflected in our parent surveys this year. open attachments, therefore keeping the
Therefore, we have developed a three-prong information in an easy to read format will be
approach to improve the situation. key. We will include national library news,
statistics regarding school libraries and
Back to School Night: School Survival academic success, information about our
Tour resources, directions for using some of our
databases, and descriptions of our libraries
Goal: Inform parents of our services and give upcoming events.
them experience using them.
The newsletter will consist of three parts:
Description: Each year our school hosts a 1. Did You Know (statistics about the
“Back to School Night”, this year’s will be held importance of school libraries)
two days before school begins. During this time 2. Academia (library resources)
we plan on inviting parents to library for a 3. What’s Happening (programming)
“Survival Tour.” In an effort to create a
participatory learning experience, parents will
be given a list of typical student dilemmas
(Appendix A) and a “School Survival Kit.” The
survival kit will include our brochure, a list of our
subscription databases with remote passwords,
and printout of our FAQ page. Our hope is that
parents will visit the library, see our services
and resources; and remember us when their
students come to them with a dilemma.
Monthly Newsletter
Goal: Parents will understand the importance of
school libraries and will have knowledge of
current library events.
Description: We plan on emailing a monthly Our Library Webpage is filled with valuable information. In each
newsletter (Appendix B) to parents via the newsletter we plan on sharing different aspects of the site.

3. Parent Plan cont.
Parent/Teacher Conferences: Showcase
Goal: Parents will see student work and a variety of
library programs.
Description: Parents rarely visit the library during
Parent/Teacher Conferences. This year we hope to
remedy this by inviting parents to the library media
center to view a showcase. The plan is to send
invitations (Appendix C) via the email listserv and
notes home with the parent/teacher conference
information. The showcase will be in the library and
include displays of student work, general library
information, books, Teen Read Week activities,
Gateway Readers Program, Book Club activities, etc.
We also plan to provide inexpensive snacks and take
home brochures.
Students visiting last year’s Literary Art Festival in celebration of
National Library Week. We plan on having a display for this
event at the Parent/Teacher Conference Showcase.

4. Staff/Administration Plan
New Teacher Orientation Monthly Reports
Goal: New teachers will have knowledge of the Goal: Teachers will know what services the
library media center services and will feel library is providing on a monthly basis.
comfortable collaborating with the library media
specialists. Description: Each month we write and submit a
report (Appendix F) for our principal and library
Description: Each year we do a ! day in- director. There are two parts to the report:
service with new staff. During this time we give statistical and narrative. The statistical portion
a tour of the facility, provide an overview of contains the number of students and classes
equipment & borrowing policies, go over our that have visited: computer labs, library floor,
webpage, and give a collaboration pitch. We and conference room. It also includes
also give the new teachers a library handbook. circulation statistics. We’ve considered
This year we plan on adding a letter (Appendix including database statistics but have found the
D) to new teachers based on the letter provided numbers provided by the companies to be
in Valenza’s text from Brad Johnson. We would inaccurate because we use roaming IPs. The
also like to spend more time going over narrative is divided into five categories:
collaboration by showing past collaborative Teaching, Administration, Programming,
projects and having them fill out a collaboration Professional Activities, and Cost Containment.
survey (Appendix E). After attending the summer institute and
listening to Buffy Hamilton, we would also like to
add a section for patron comments. This would
include student feedback from lessons,
suggestions given via the website, and teacher
comments made in collaboration feedback.
This year we plan on pulling portions from the
monthly reports and sending them to our entire
staff via email. We don’t want to send the entire
report because we feel that some of it wouldn’t
be of interest to the staff and the length would
deter them from reading it. However, we do
believe the information is valuable for teachers
and could encourage them to collaborate with
us.
One of our favorite lessons is our freshman orientation. It is the
product of collaboration with the Communication Arts and Social
Studies departments.

5. Community Analysis
As demonstrated in the community analysis of Lee’s Summit West High school, our parents and the
community at large are very supportive of education. However, based on our 2010 survey results it appears
that many of our parents and some of our staff are unaware of the depth and significance of our library
program. We have concluded that, if informed of our services, our community will support our efforts. Our
hope is to demonstrate the strength of the library program to our patrons, specifically through the monthly
newsletters and the Library Showcase. Also, through the community analysis we concluded that many of our
students have internet access at home and their lifestyles require at home access to our resources. It is
important that we educate our patrons of the at home resources we provide as well as how to access and
use them. Parents will be given this information at both the Back to School Night school survival activity and
in the monthly newsletters. Finally, the community analysis reflects a district that is fiscally conservative. In
order to protect the library budget, it is important to provide strong reports with good data. The new format
for the monthly report will not only provide strong data but also the feedback and curricular ties necessary.
We see this year’s advocacy plan as a beginning. We hope to adapt and add to the plan for the 2011-2012
school year.
LEE’S SUMMIT WEST HIGH SCHOOL
LIBRARY MEDIA CENTER
2600 SW Ward Road
Lee’s Summit, Missouri 64082
P 816.986.4025
F 816.986.4114
E amy.taylor@leesummit.k12.mo.us.com
http://lswhs.leesummit.k12.mo.us/lmclsw
References
Empowering learners: guidelines for school library media programs. (2009). Chicago, Ill: American
Association of School Librarians.
Standards for the 21st-century learner in action. (2009). Chicago, Ill: American Association of School
Librarians.
Valenza, J. K. (2004). Power tools recharged: 125 essential forms and presentations for your school library
information program. Chicago, Ill: American Library Association.

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7. Appendix B
LSW LMC Parent Newsletter Back to School | August 2010
+Did You Know Academia
Silent Sustained Reading:
Lee’s Summit West will be again implementing Silent Sustained Reading.
According to the University of
London, “students who have access to This year students will be reading for 15 minutes four days a week at the
librarians [are]"taking the prize of end of 1st hour.
better grades" while those who don’t Within the first two weeks of school all students will visit the Library Media
have access to school librarians [are]
Center to select books for SSR.
showing up at college beyond hope,
having "already developed an
ingrained coping behaviour: they Freshman Orientation:
have learned to 'get by' with Google.” During the first month of school all freshman will visit the Library Media
(Moran, 2010, p. 2)
Center for an orientation. The goal is to help the students get to know the
library, its policies and to feel comfortable using its resources.
Our orientation is based on the movie National Treasure. Students visit our
website for background information and are then assigned to a group and
given clues to solve. The first group to solve all the clues wins the
treasure. In October they will come back with their American History
class for an orientation regarding research and library resources.
Plagiarism:
Most of our Communication Arts classes visit the library at the beginning
Untitled by ginnerobot via Flickr
of the school year for a Plagiarism Tutorial. Upon completion of the tutorial
they will take a pass/fail quiz. Students must get 100% on the quiz to pass.
Visit http://lswhs.leesummit.k12.mo.us/lmclsw/plagtutorial.htm to
go through the tutorial and take the quiz yourself.
+ Upcoming Events
Mark Your August 16th – Back to School Night Conference Room. Our first meeting will be
Calendar held on August 19th. All interested students
This year the Library Media Center would like are welcome. This year will be reading a lot of
Visit the LSW Library to invite parents to the Library for a “School great fiction and working on a Geocaching
Media Center during Survival Guide” during Back to School Night. project. We’re looking forward to seeing
Back to School Night We would love to see you and there will be everyone!
on August 16th treats!
between 6:30 & 8:00. August 20th – Summer Checkout Due Date
August 19th – 1st Books & Bean Meeting
Students were encouraged to checkout books
The LSW Book Club, Books & Beans, meets for summer vacation. Those books are due on
once a month at 7:00 am in the LMC August 20th. Please remind your kids to return
their books
Moran, M. (2010, March 23). Young Learners Need Librarians, Not Just Google - Forbes.com. Forbes.com - Business News, Financial News, Stock
Market Analysis, Technology & Global Headline News. Retrieved June 20, 2010, from http://www.forbes.com/2010/03/22/moran-librarian-
skills-intelligent-investing-google_2.html

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11. Appendix F
Monthly Report Outline
TO: Dr. Bateman, LSWHS Principal and Laura Maxwell, LSR7 Library Director
FROM: Megan Arnett and Amy Taylor
DATE:
RE:
INSTRUCTIONAL PARTNER & INFORMATION SPECIALIST Student & Staff Feedback
Collaboration:
Professional Development:
TEACHER
Lesson Description:
Standards: (check all that apply)
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LSWHS Library Media Center
Megan Arnett & Amy Taylor, Library Media Specialists;
Nancy White, Library Secretary; Joy James, Library Clerk

12. Appendix F
Monthly Report Outline
PROGRAM ADMINISTRATION
PUBLIC RELATIONS
COST CONTAINMENT
(Intended to show the ways the LSWHS LMC is attempting to cut costs, while maintaining the integrity of our services.)
PROFESSIONAL ACTIVITIES
Megan Arnett, LMS:
Amy Taylor, LMS:
Joy James, Library Clerk:
Nancy White, Library Secretary:
LSWHS Library Media Center
Megan Arnett & Amy Taylor, Library Media Specialists;
Nancy White, Library Secretary; Joy James, Library Clerk