1. Needs of User 2. What is Open Source Software and Source Code? 3. Librarian faced difficulty and get solution 4. What is Koha? 5. Features of the Koha 6. Why use Journals? 7. How to Management of journals in the Koha software 8. Koha Serials Features 9. Koha Cataloguing Features for Journal 10. Journals Management 11. OPAC for Journals 12. Journal Frequency and Description 13. Conclusion

1. Management of Journals Through KOHA
Open Source Software: an Overview
Asheesh Kamal
Assistant Librarian

2. National Conference
on
Emerging Trends & Techniques
for Electronic Resource Management
in Libraries: Issues & Challenge
February 13-14, 2015
National Institute of Technology, Rourkela

3. Content
1. Needs of User
2. What is Open Source Software and Source Code?
3. Librarian faced difficulty and get solution
4. What is Koha?
5. Features of the KOHA
6. Why use Journals?
7. How to Management of journals in the KOHA software
8. Koha Serials Features
9. Koha Cataloguing Features for Journal
10. Journals Management
11. OPAC for Journals
12. Journal Frequency and Description
13. Conclusion

4. In the era of open communication and knowledge sharing, library have increased
greater responsibilities to serve a large community of users .
Access to journals in the library is ever-increasing task; the librarians must look
into it widely and intelligently to fix.
User Needs
Information/data
•Analyses the
information
•Type of users
•Provide accurate
information
students researchers
staff
faculty
Print Journal
Electronic Journal
1. NEEDS OF USER

5. 2. A program in which the source code
is available to the public for use and/or
modification from its original design.
Source- www.calgary-ecommerce services.
com/glossary.html
The source code
 In computing, source code is any collection of computer
instructions written using some human-readable computer
language, usually as text.
 The source code is often transformed by a compiler program
into low-
level machine code understood by the computer.
 is very simple described the recipe or the formula of a program
 is what constitutes the program: it is the program
 You could hide the code and make it secret/proprietary or you
could share it for others to enjoy (like in open source
programming)
Described
the
formula
The source of this webpage
2. WHAT IS OPEN SOURCE SOFTWARE AND SOURCE CODE?
1. Open-source software (OSS)
is computer software with its source
code made available with a license in
which the copyright holder provides the
rights to study, change and distribute
the software to anyone and for any
purpose.
By-St. Laurent, Andrew M. (2008). Understanding Open
Source and Free Software Licensing, O'Reilly Media. p. 4.

6. Librarian have been largely faced difficulty in managing subscribed print
journal, e-journal and bound journals -
• Koha is one of the powerful open
source library management tool that
deals basic to high-end customization
to manage, search and retrieve serials
and its missing issues management
etc.
User easily
access to
journals from
koha OPAC
3. LIBRARIAN FACED DIFFICULTY AND GET SOLUTION
Koha OPAC
 Register subscriptions with reviews
 Track the arrival of journals
 Manage late issues, skipped issues, and
claims with the suppliers.
 Manage complex classifications, with
delayed publications, publications out of
sequence.
 Missing publications, received publications
 Collection can be displayed differently in the
OPAC and in the librarian interface
I.e.,

7. Nelsonville Public Library (USA) sponsored MARC
and z39.50 support
4. WHAT IS KOHA LMS?

8. Cataloguing Module Functions
1 Catalogue
administration
2 Retro-conversion
3 Full cataloguing
4 Import catalogue
records
5 Modify catalogue
records
6 Search catalogue
functionality
7 Abstracts
8 Change copy status
9 Bar code generation
5. FEATURES OF THE KOHA

9. The main purpose of Print and E-journals is to publish recent original research in
order to make this information available to other scholars.
 IITs- 1,00000+*
 IIMs- 40,000+*
 AIIMSs- 7,000+*
 SPAs- 5,00+*
 CUs- 10,000+*
 NITs- 90,000+*
 NISCAIR- 5,806+*
 Growth of any profession is
based not only on the amount
of research and publications
on materials and techniques
 More importantly, on the
proportion of fellow
professionals who READ
these publications and put
them into practice!
 Knowledge can be researched,
published, and shared, But
knowledge which is not read
and imbibed is useless.
6. Why do we need a…Journal?
Journals Subscribe in Indian Academic
institutions/Information Centre:
Print and
E-Journal
uses
approx.
*Data collected on Institute websites.

10. Koha provides Serial module administration is more functional in sub category to help the library
staff/ clients, Serial parameters are ideal in the Koha software with all significance of journals.
 Create Vender
 Create Bibio
 Create MARC Framework for
Journal
 Create MARC structure for
Journal
 Fill bibliographic information
through Cataloguing model
 Create and modify
Subscription Information
 Receive of journals
 Check/Search on OPAC
Do following basic steps to
managing Journals…
7. HOW TO MANAGEMENT OF JOURNALS IN THE KOHA SOFTWARE?

11. Possible to register subscriptions with reviews
Track the arrival of journals
Manages late issues, skipped issues, and claims with the suppliers.
Manages complex classifications, allowing the librarian to work with eleven
different publication periods (from daily newspapers to annual publications),
with delayed publications, and with publications out of sequence.
A state of the collection can be defined which will synthesize the missing
publications, received publications,etc.
The state of the collection can be displayed differently in the OPAC and in
the librarian interface.
1. Administration
2. Configuration
3. Serial subscription details
4. Add acquisition record
5. Approval of serial
6. Ordering
7 . Subscription maintenance
8 . Receive loose issues
9. Reminders
10. Renew subscript ions
11. Binding management
Serial module functions
8. KOHA SERIAL FEATURES

12. Go to Acquisitions
Create New Vender
Go to Serials
Create Biblio
8.1 KOHA SERIAL FEATURES

13. 9. KOHA CATALOGUING FEATURES FOR JOURNAL
MARC Management: Koha provides Several “frameworks” can be defined to
do journals.
Export/import: Importing records in ISO2709 format and through Z39.50 for fast
cataloguing.
Copy records: One or more copy records can be attached to each bibliographic
record.
Fast Cataloging: To accelerate cataloging Koha provides management of MARC record
reservoir in ISO2709 format, A Z39.50 client that can access several Z39.50 servers.
MARC view and simple view: Catalogue data can be displayed n MARC
format.
Searching: Searches can be performed on any MARC field. Advanced functions, search
on one word, the beginning of the field, greater than, less than etc. are also available.
The cataloguing and serials control modules of Koha, its own design and
architecture. Both modules are connected to each other.

14. if you select a value here, the indicators will be limited to
the authorized value list
If you put-up the information about new tag, click ‘Save Changes’.
• Please enter the information about new
tag:
“Before start of journal cataloging in KOHA, do some basic setups
9.1 KOHA CATALOGUING FEATURES FOR JOURNAL
enter a MARC field, MARC field tag number
enter the text that will appear in the staff
client when open in the cataloguing module
enter the text that will appear in the OPAC-
when open in the MARC format of the record
if you want this field can be repeated, please
check the box
if you want this field can be mandatory,
please check the

15. Change Framework
for Journal
9. 2 KOHA CATALOGUING FEATURES FOR JOURNAL
To create a framework for Journal

16. 9. 3 KOHA CATALOGUING FEATURES FOR JOURNAL
Change MARC
Tag for Journal
To create a MARC structure for Journal

17. Records can be added to KOHA via Z39.50 or
original copy → Click ‘New Record’.
Add New Record
If Choose the framework you would like to base your record off
Once you’ve opened a blank framework window or imported a record via Z39.50 you will
be presented with the form to continue cataloguing.
If you are importing a record via Z39.50,
click the ‘SAVE’ button at the top, and
check duplicate records
9. 4 KOHA CATALOGUING FEATURES FOR JOURNAL
Bibliographic Records→ Add to the
Records

18. Item Type
Fill bibliographic information for Journal
9. 5 KOHA CATALOGUING FEATURES FOR JOURNAL

19. 10. JOURNALS MANAGEMENT
Go to Serials
Search for a
subscription
by ISSN or Title of the
bibliographic record
Go to Subscription Information
Go to Subscription Summary
Go to Journals Receive

20. 10.1 JOURNALS MANAGEMENT
Subscription Information Subscription Summary
Renew of Journal
Modify Subscription
Receive of Journal

21. 10. 2 JOURNALS MANAGEMENT
Journals Receive

22. 10.3 JOURNALS MANAGEMENT
Modify Subscription

23. 10.4 JOURNALS MANAGEMENT
Renew of Journal
Start Date
Subscription Length
Number of
Note for Librarian

24. 10. 5 JOURNALS MANAGEMENT
Receive of Journal

25. 10. 6 JOURNALS MANAGEMENT
Convert Loose Issue to BOUND Volume

26. 11. OPAC FOR JOURNALS
Catalogue is the knowledge based mirror image of any Academic library; it can reveal the
share of the library with bibliographic details of an item and it is directory of library
collections.
OPAC users can carry out searches starting
from ten fields (Keyword, Subject, Title,
Class, Barcode, author, publisher).
As in the librarian interface, they can order
the results according to several criteria
OPAC for Users OPAC for Staff
Call No
Serial Data
Status

27. 12. JOURNAL FREQUENCY AND DESCRIPTION

28. • In the academic library setup, journal management is the process of delivering and
serving its users in exact time at a quicker mode to save the reader’s time.
•The Koha is one of the best web enabled open source software for library automation
and Journal Management .
• The analysis of Journals through Koha Serial module, Koha has built on open source
era and it is easy to install and apply for use.
• The study reports discuss to each modules of cataloguing and serials control of
Koha , Both modules are connected to each other.
•Koha more enhanced features which are important for selecting cataloguing
administration module for journal management.
•As a result, Koha serial module is advanced and new features for Journal catalogue
management, e-resource management, back volume periodicals management based
on library needs.
13. CONCLUSION

29. Any Question?