Alfresco is an open source enterprise content management system that provides document management, web content management, records management, and collaboration features. It uses standards like WebDAV, JSR-170, and CMIS and can integrate with systems like portals, CRM, and business process engines. Key capabilities include document management, collaboration, records management, search, implementation tools, and industry acceptance with clients like Airbus.

1. Syed Asim Zaman
Lead Consultant / System Integration Specialist
050-4400274
asim@g3itcon.com
G3 IT Consultants (www.g3itcon.com)

2. Applications of ECM
Document Management Web Content Management Records Management Collaboration
Capture, Share and Engage Through Content Governance, Retention and Collaborative Content
Retain Content Compliance Management, Forms
Management
Content Platform
Content-as-a-Service from the
most scalable Java Content
Repository – Clustered,
federated and replicated

3. What is Alfresco
A cross platform standards compliant ECM (Enterprise Content Management) System.
Knowledge Web Services
Web Portals
CRM
Applications App Server
Portal Server
Business
Process
Engine
Virtual File Content
System FTP Repository High Availability
CIFS
WebDAV
Full-text Indexes Hot Standby
Metadata
& Categories DBMS
Storage
Content

4. What is Alfresco

5. Fully Standards Compliant
 WebDAV – IETF Web-based Distributed Authoring and
Versioning.
 5015.02 – US Department of Defence (DoD) certified for records
management.
 JSR-170 – Java Content Repository (JCR) API
 JSR-283 – Next generation of JCR
 JSR-168 – Portal Integration standard.
 iECM – AIIM Interoperable Enterprise Content Mgmt
 CMIS – specification supported by all major ECM Vendors
including IBM, ECM, Microsft, OpenText, Alfresco and more.

6. CMIS

7. Standards Compliant
 Java 1.6
 Java Content Repository API
 JSR-223
 Java Portlet Integration
 JBPM 3.2
 Spring 2.0 Aspect-Oriented Framework
 ACEGI Aspect-Oriented Security Framework
 Hibernate 3.2 ORM Persistence
 Lucene 2.1 Text Search Engine
 AIFS (Alfresco Intelligent File System – CIFS, NFS, FTP, WebDAV)
 Jakarta POI
 PDFBox iText – Open source Java PDF libraries
 Open Office .2x

8. Document Management
 Flexible metadata management
 Full audit control
 Transformation of data
 Security and version control
 Indexing and full text search
 Locking, Check-in and Check-out
 Offline briefcase synchronization to allow offline access content
 Taxonomy and categorization of content
 Advanced search with combined metadata, location, and multi-
category search
 Soft deletes and deleted documents recovery support
 Scheduled jobs and actions
 Management of web assets

9. Collaboration / KM
 Team / Project / Group / Organization / Department spaces
 Full audit control
 Discussion forums
 Message boards
 RSS syndication
 Ad-hoc security
 A version controlled content repository
 Full-text search of various content items
 User-controlled routing
 Integration of enterprise systems
 High availability, fault tolerance, and scalability
 Business process-driven content management

10. Records Management (RM)
 Record plans
 Automatic conversion neutral formats such as Open Document
Format (ODF) and Portable Document Format (PDF)
 Vital records information management
 Record cut-off information management
 Record holding and retention management
 Record transfer process
 Record destruction management
 Record lifecycle management
 Archival policies
 Disposition schedules
 Restriction of user functions
 Audit trails

11. Search and Federated Search
 Single-point access to an enterprise content repository
 Full-text search of documents
 The ability to index documents and provide metadata search
capabilities
 The ability to build and share reports by using saved searches
 The ability to search for users and collaborative groups
 The ability to search archived content

12. Implementation & Workflow
 Define a content model to represent specific business domain
 Define Aspects for behavior, State, Audit and Workflow
 Define Task Model to represent specific task in business domain
 Define workflow based on above features

13. Industry Acceptance - Clients
Airbus, American Stock Exchange,
UK Defence Academy, France Air
Force
12/6/2010 14

14. ECM – For Enterprises Capture, search and collaborate on
Enables organizations to transform from documents with full library services and
manual, paper-based handling to efficient lifecycle management on a unified, robust
business process driven, electronic repository.
access.
Control, storage and use of records A single web content repository for use by
occurring in the normal course of business a complete team: content contributors,
with the ability to demonstrate that the content managers, application developers
records accurately reflected a particular state and web designers.
in time.
Image courtesy of Alfresco

15. Product Architecture
● Document Management
Web Client Virtual File Server
● Filesystem Interface
● FTP, WebDAV, CIFS, NFS
Java, SOAP and ● Metadata Modeling
Inbound Email
HTTP APIs
● BPM-Based Workflow
● Multiple APIs
Alfresco ECM Repository ● Java, JSR-170 (JCR), SOAP (.NET, PHP,
Ruby, Java), Custom RESTful API
Versioning Workflow Security Modeling ● Broad Platform Support
Search Scripting Templates i18n
Transformations Rules Engine
LDAP Directory Database

16. Power with ease of use
1. File System Emulation ● It’s just a shared drive but
much more powerful
● Address the paradigms that
users know best
2. Rules Engine
● Replace shared file drives with
Virtual File System
● Microsoft Office integration
● Simple rules automate manual
3. Out of the box processing
Web 2.0 integration
● Portal integration
● Templates to encourage reuse,
simplifies use and provides
web access
● Simple JavaScript to extend

17. Call or email us now for a free on-site product
demonstration.
Syed Asim Zaman
Lead Consultant / System Integration Specialist
asim@g3itcon.com
G3 IT Consultants (www.g3itcon.com)
Phone: +971 4 3488456 Fax: +971 4 3986215 FMT: +971 50 4400274 PO Box:
113579, Dubai UAE