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Model for Developing Data Management Policy Language
                                                           Research Data Access and Preservation, 2013
          Wendy Mann                                                                              Bill Corey                                                                                          Tom Wilson                                                                                             Nathan Hall
     George Mason University                                                                 University of Virginia                                                                              University of Alabama                                                                                       Virginia Tech
Representatives from four ASERL libraries analyzed existing institutional data management policies in order to develop model data management policy language.
        Outlined below is an illustration of data sharing and management milestones and a timeline of the ASERL Data Policy Working Group's process.
                                                                                  External Data Management Policy and Practice Context
                                                                                                                              December, 2009
                         February 26, 2003                                                                       International Journal of Digital Curation                               January 18, 2011                                               July, 2011
                          NIH-OD-03-032                                  September, 2007                                                                                              NSF Data Sharing Policy
                                                                                                                publishes first findings of the Data Curation                                                                                    ARL offers first E-Science
                  Final NIH Statement on Sharing                       NSF announces RFP for                                                                                               takes effect
                                                                                                                Profiles Project. doi:10.2218/ijdc.v4i3.117                                                                                              Institute
                           Research Data                                  DataNet Project
                                                                                                                                                                                                                                                                                                                              February, 2013
                                                                                                                                                         May, 2010                                                       January, 2011
                                                                                                  June 17, 2009                                                                                                                                                                                                         OSTP Policy Memorandum
                                                      March 1, 2004                                                                            University of Virginia launches                                   Top tier journals implement
      March 1, 2002                                                                          Digital Curation Centre                                                                                                                                                                                                   Federal agencies with more
                                            Digital Curation Centre launched                                                                     Scientific Data Consulting                                       Joint Data Archiving Policy                                    October, 2011
    NIH NOT-OD-02-035                                                                   publishes Data Management Plan                                                                                                                                                                                                   than $100 million in R&D
                                                 in the United Kingdom                                                                                      Group                                                                                                         Official Launch of DMP Tool
    Draft Statement on                                                                          Content Checklist                                                                                                                                                                                                        expenditures must make
   Sharing Research Data                                                                                                                                                                                                                                                                                               publications and digital data
                                                                                                                                                                                                                                                                                                                       of federally funded research
                                                                                                                                                                                                                                                                                                                        freely available to public.
                                                                                                                                                                                                                    Southeastern Universities
                                                                                                                                                                                                                                                                                                                     Additionally, digital data must be
                                                                                                                                                                                                                   Research Association (SURA)
                                                                                                                                                                                                                                                                                                                       accounted for and managed.

                                                                                                                                             DMPTool Partners
                                                                                                                                      ASERL only
                                                                                                                                      SURA only
                                                                                                                                      ASERL & SURA
                                                                                                                                      Clemson University
                                                                                                                                      Emory University
                                                                                                                                      George Mason University
                                                                                                                                      Georgia Institute of Technology
                                                                                                                                                                                                                                                                                                                         March 2011
                                                                                                                                      Georgia State University                                                                                                                                              SURA Information Technology Meeting:
                                                                                                                                      James Madison University
                                                                                                                                      Johns Hopkins University                                                                                                                                                    Institutional Responses to
                                                                                                                                      North Carolina State University
                                                                                                                                      Old Dominion University                                                                                                                                                       NSF DMP Requirements
                                                                                                                                      Rice University
                                                                                                                                      Texas A&M University
                                                                                                                                      Tulane University                                                                                     Blue = ASERL + SURA Institutions
                                                                                                                                      University of Alabama                                                                                    Green = SURA Institutions
                                                                                                                                      University of Florida
                                                                                                                                      University of Kentucky                                                                             NOTE: Did not include SURA member
                                                                                                                                      University of Miami
                                                                                                                                                                                                                                      University of Regina, SK Canada on this map.
                                                                                                                                      University of Memphis
                                                                                                                                      University of New Orleans
                                                                                                                                      University of North Carolina at Chapel
                                                                                                                                                                                                                                      Labeled locations = Universities with data
                                                                                                                                                                                Additional Institutions Consulted:                   management policies or documents consulted
                                                                                                                                       Hill                                       Australian National Data Service
                                                                                                                                      University of Texas at Austin               Monash University (AU)
                                                                                                                                                                                                                                                   for this project.
                                                                                                                                      University of Virginia                      University of Cambridge (UK)
                                                                                                                                      Virginia Commonwealth University            University of Edinburgh (UK)
                                                                                                                                      Virginia Polytechnic Institute & State
                                                                                                                                      University
                                                                                                                                                                                  Digital Curation Centre (UK)
                                                                                                                                                                                  Council on Government Relations (US)                                                                                                       April 2011
                                                                                                                                                                                                                                                                                                                ASERL Spring Membership Meeting
                                                                                                                                                                                                                                                                                                                      Round-Robin discussion:
                                               January 2013                                                                                                                                                                                               February 2012                                        Roles for Libraries in Digital Curation,
                                         ASERL & SURA membership                                                                                                                                        June 2012                                        Data Policy Watch                                      Management and Compliance with
                                                                                                                                                                                                                                                                                                                                      SURA
            February 6, 2013              endorse ‘Model Language                   November 2012                                                     September 2012                                                                                    website created for
                                                                                                                                                                                                  Writing of initial draft of                                                                                  Federal Requirements presentation.
               ASERL & SURA                  for Research Data                     ASERL membership              October 2012                  Draft sent to ASERL for review                                                                       RDCC Policy Review Task Force
                                                                                                                                                                                                  Data Management Policy
          Official Announcement:           Management Policies’                  ‘endorsed in principle’       Draft revision after                ASERL sends draft to                                  language
       ‘Model Language for Research                                                                            1st feedback cycle                   members for review
        Data Management Policies’                                                                                                                                                                                                                                                           February 2012
                                                                  December 2012                                                                                                                                               April 2012                                                     Formation of
                                                                 Draft revision after                 November 2012                               Reviewers are ASERL members, select                                                                                                    ASERL Research Data
                                                                                                                                                                                                                             Formation of
                                                                 3rd feedback cycle                  Draft revision after                           information technology, academic,                                                                                                Coordinating Committee (RDCC)
                                                                                                                                                                                                                         ASERL-RDCC Data Policy
                                                                                                     2nd feedback cycle                            legal, information security, librarian
                                                                                                                                                                                                                            Working Group
                                                                                                                                                  and information policy professionals.


                                                                                 Draft Research Data Management Policy Language Process

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Poster RDAP13 Model for Developing Data Management Policy Language

  • 1. Model for Developing Data Management Policy Language Research Data Access and Preservation, 2013 Wendy Mann Bill Corey Tom Wilson Nathan Hall George Mason University University of Virginia University of Alabama Virginia Tech Representatives from four ASERL libraries analyzed existing institutional data management policies in order to develop model data management policy language. Outlined below is an illustration of data sharing and management milestones and a timeline of the ASERL Data Policy Working Group's process. External Data Management Policy and Practice Context December, 2009 February 26, 2003 International Journal of Digital Curation January 18, 2011 July, 2011 NIH-OD-03-032 September, 2007 NSF Data Sharing Policy publishes first findings of the Data Curation ARL offers first E-Science Final NIH Statement on Sharing NSF announces RFP for takes effect Profiles Project. doi:10.2218/ijdc.v4i3.117 Institute Research Data DataNet Project February, 2013 May, 2010 January, 2011 June 17, 2009 OSTP Policy Memorandum March 1, 2004 University of Virginia launches Top tier journals implement March 1, 2002 Digital Curation Centre Federal agencies with more Digital Curation Centre launched Scientific Data Consulting Joint Data Archiving Policy October, 2011 NIH NOT-OD-02-035 publishes Data Management Plan than $100 million in R&D in the United Kingdom Group Official Launch of DMP Tool Draft Statement on Content Checklist expenditures must make Sharing Research Data publications and digital data of federally funded research freely available to public. Southeastern Universities Additionally, digital data must be Research Association (SURA) accounted for and managed. DMPTool Partners ASERL only SURA only ASERL & SURA Clemson University Emory University George Mason University Georgia Institute of Technology March 2011 Georgia State University SURA Information Technology Meeting: James Madison University Johns Hopkins University Institutional Responses to North Carolina State University Old Dominion University NSF DMP Requirements Rice University Texas A&M University Tulane University Blue = ASERL + SURA Institutions University of Alabama Green = SURA Institutions University of Florida University of Kentucky NOTE: Did not include SURA member University of Miami University of Regina, SK Canada on this map. University of Memphis University of New Orleans University of North Carolina at Chapel Labeled locations = Universities with data Additional Institutions Consulted: management policies or documents consulted Hill Australian National Data Service University of Texas at Austin Monash University (AU) for this project. University of Virginia University of Cambridge (UK) Virginia Commonwealth University University of Edinburgh (UK) Virginia Polytechnic Institute & State University Digital Curation Centre (UK) Council on Government Relations (US) April 2011 ASERL Spring Membership Meeting Round-Robin discussion: January 2013 February 2012 Roles for Libraries in Digital Curation, ASERL & SURA membership June 2012 Data Policy Watch Management and Compliance with SURA February 6, 2013 endorse ‘Model Language November 2012 September 2012 website created for Writing of initial draft of Federal Requirements presentation. ASERL & SURA for Research Data ASERL membership October 2012 Draft sent to ASERL for review RDCC Policy Review Task Force Data Management Policy Official Announcement: Management Policies’ ‘endorsed in principle’ Draft revision after ASERL sends draft to language ‘Model Language for Research 1st feedback cycle members for review Data Management Policies’ February 2012 December 2012 April 2012 Formation of Draft revision after November 2012 Reviewers are ASERL members, select ASERL Research Data Formation of 3rd feedback cycle Draft revision after information technology, academic, Coordinating Committee (RDCC) ASERL-RDCC Data Policy 2nd feedback cycle legal, information security, librarian Working Group and information policy professionals. Draft Research Data Management Policy Language Process