Working together for success, 14th October 2013

1. Cookham Wood LEAN AND MEAN
WIPM CONFERENCE
14TH October 2013

2. Meet Jane and Helen
Jane Foulkes
Associate Director
F+G Project Management Team
Helen Brydson
Senior Project Manager
F+G Project Management Team

3. The agenda
• The background
Government collaborative initiatives
•Pre-construction Phase:
BIM
Contractor Collaboration
• Construction Phase
The site and build – sequencing and construction
Appointed Team
Stakeholder engagement
Working together to overcome challenges
•Summary
• Any Questions?

4. Project information
Scope:
• New build 179 place Houseblock
• New build Education facility with workshop and classroom space
• BREEAM Excellent
• Mothball existing Ash & Beech Wings
Procurement :
• 2-stage tender
• Design & Build
Contract:
• Partnering Contract::
PPC 2000
Value:
• £19 Million (incl. client risk, local commissioning)
Programme:
• 20 November 2012 – 10th January 2014
• Education Building – mid-November 2013
• Houseblock Completion – mid November 2013
• A&B Wing Mothball works completion – mid January 2014
Key Lean/Collaborative
Initiatives:
• Government BIM Early
Adopter Project
• Soft Landings Trial
Project
• Project Bank Account
• MoJ Lean Training Trial
Project

5. The drive for Lean, Partnering and BIM

6. 3 key ways we worked collaboratively to achieve BIM
• Keeping BIM in perspective
• Helping the Client understand what he wants from
BIM
• Bringing the Contractor in early

7. Cookham Wood Pre-Tender Time Line
A Mean Programme
Event
Won the job
Tender issue date
Project put on hold
Project restarted plus
BIM
Revised Tender date
3 month design in BIM
period
Sep 11
Oct 11
Nov 11
Dec 11
Jan 12
Feb 12
Mar 12

8. In the beginning....

9. Keep BIM in perspective: A process within a process
Project Process
BIM
Process

10. Help the Client understand what he wants from BIM
Standards
Software
Platforms
H+S
Level of
Detail
Stakeholders
BIM Client
Requirements
(EIR’s)
File
Security
BIM
Deliverables
Planning the
work and
data
segregation
Managing
Change
Coordinates

11. Help the Client understand what he wants from BIM

12. Snapshot of BIM outputs
Requirements:
• BIM 3-d model
• BIM drops at end of design (drop 3) and construction (drop 4)
• Cobie Output (Excel)
Achieved to date:
• BIM drop 3
• Construction drawings formed from 2D cuts of model
• Model presented to end user (Governor) – useful and successful tool
Discussions ongoing:
• Format for BIM drop 4
• Level of information for BIM drop 4
• How to utilise BIM data for end user maintenance database
requirements/input

13. Contractor collaboration and the form of contract
PPC 2000 Road Map
Client appoints design team
Designers, QS, Client Representative.
Client Design
Client design team develop outline proposals
Tender
Project tendered to constructors on existing framework
Stage 1: Tenders returned and evaluated
Constructors submit IPP
Evaluation basis: 70% cost, 30% quality
Tender awarded and Partnering Agreement signed
Stage 2: Constructor develops design
Constructor submits DPP and AMP
Job starts on site
Clients team evaluate

14. Construction Phase
Add picture

15. The site and build
Existing
Prison (‘Live Side’)
Temporary
Site (‘non-operational
Water Main way leave
side’)
New
Contractors Site setup
Breach
Gatelock/fence breach
Perimeter Fence
Houseblock
Education Building

16. The site and build
Education
Houseblock
•2 storey, steel framed education building
• Ground floor – practical skills (workshops,
kitchen)
•First floor - classrooms
•2 spur houseblock with central core area
• 3 levels
•Pre-cast concrete pods
•Pods cast offsite, assembled onsite
•Single cells with en-suite wet-room

17. Project team
Redditch
Lead Technical Assessor (TA):
hln Architects
London
Client
Ministry of Justice
Client Representatives (CR) –
Faithful + Gould:
Birmingham
Cost Consultant and CDM-C
Sweett Group
Constructor
Interserve
Constructor Lead Designers
Arups
Cookham Wood,
Rochester (Site Based):
Plymouth
M&E Technical Assessor (TA):
URS
Client Liaison Officers (CLO): Faithful+Gould:

18. Key stakeholders working collaboratively
• MoJ Departments:
• Technical Services Dept
• Lean Task Group .
• Establishment
• Governor
• Works Dept.
• Security
• Education Staff
• Project Liaison Officer
• Young Offenders
• Local Residents
• BIM Task Group
• Local Planning Authority
• Lean Training Providers

19. Working together to overcome issues
Planning:
• Late discharge of planning - delay to commencement of main works
Unforeseen Ground Conditions:
• Continual foundation design evolution in line with programme
Closed
Inclement weather:
• Extended cold winter / spring
• Concrete batching plant unable batch
• Temperatures too low for resin application
Constructor Design Development and Co-ordination:
• RAG report
• Samples of all finished products required on site (e.g. sample resin cell,
sample door viewer)
Early Warning Mechanisms:
• Overcoming conflict
•Team resolution
Live

20. Collaborative programme monitoring
110%
100%
90%
Buffer Consumed
80%
70%
75%74%
75%
71%
60%
63%
50%
61%
54%
40%
45%
36%
33%32%
33%32%
30%
20%
67%
65%
64%63%
63%
62%
59%
59%59%
59%59%
42%
33%
33%
24%
10% 15%
0%
0% 4% 8%12% 20% 28% 36% 44% 52% 60% 68% 76% 84% 92% 100%
16% 24% 32% 40% 48% 56% 64% 72% 80% 88% 96%
Progress

21. Summary
Project
Lean
Stakeholders
BIM
Team

22. Any questions?