USU Policy 535: Open Access to Scholarly Articles. What it is and what it means for us
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This presentation outlines the benefits and procedures associated with USU's Open Access Policy
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USU Policy 535: Open Access to Scholarly Articles. What it is and what it means for us
- 1. USU Policy 535: Open Access to Scholarly Articles What it is and what it means for us USU Libraries Fall, 2012 ScholarlyCommunications@usu.edu
- 2. What is Open Access? The open dissemination of scholarly articles, without price barriers, through the Internet, as a means to reach an author's widest possible audience.
- 4. History of the Policy Harvard first in 2008 Followed by institutions like MIT, Duke, KU, and Princeton Our Policy: brought to the Faculty Senate in January of 2012 Various iterations until unanimously supported as Policy 535 President Albrecht signed it into effect on May 30th USU Libraries charged with administering the policy
- 5. USU Policy 535 “All employees during their employment with the University grant to the University a nonexclusive license to exercise all rights under copyright relating to each of their scholarly articles…” Scholarly Articles: Articles that describe the fruits of a scholar’s research that he/she gives to the world for the sake of inquiry and knowledge without the expectation of payment
- 6. And that means… This policy is a tool to help us negotiate our publishing contracts This policy improves access to our work, and thus increases its impact This policy reflects our commitment to the values of a land grant institution
- 7. What the policy is NOT This policy does not dictate where we can publish This policy will not hamper our ability to publish our works This policy is not retroactive This policy is not punitive—it is a tool to help us retain our rights and to help us negotiate for wider dissemination of our works
- 8. A Voluntary Opt-Out Policy: Waivers granted at the sole discretion of the author You will not be questioned or even required to provide a reason for your waiver request If you would like a waiver, simply email the bibliographic information for your article to ScholarlyCommunications@usu.edu and you will be granted a waiver
- 9. Read Your Agreement (Or contact the Library for assistance) Publisher allows deposit of some Publisher does not allow deposit version of your article in the Digital Commons Sign and attach the provided Addendum Publisher accepts Publisher rejects the addendum the addendum Email us for a waiver Email the appropriate version of your article to us
- 10. Published Version Publishers formatting/Branding Journal information and pagination
- 11. Author’s Version
- 12. Digital Commons Bibliographic Record
- 13. Have questions or want additional information? Contact the library at: ScholarlyCommunications@usu.edu Or, Your Subject librarian at: XXX.XXX@usu.edu Or visit: http://digitalcommons.usu.edu/oadc/
Notes de l'éditeur
- The rise of digital publication has irrevocably transformed the landscape of scholarly communication—or, the system by which we share our ideas with colleagues. In the digital age, we can reduce the costs of sharing our ideas by eliminating materials, printing, and disseminating physical journals. However, the prices of many journal subscriptions continue to increase dramatically. Often times, at several times the rate of inflation. This situation creates barriers between your published works and researchers here and overseas that may not have access to pricy journal subscriptions– effectively limiting the audience that your works might attract. Open Access publication removes price barriers for potential readers, thus widening the pool of researchers that have access to your works.
- We have the infrastructure in place to support the open sharing of ideas. The Digital Commons hostsscholarly articles, open access journals, usu press, research posters, multimedia files, and moreDraw attention to the statistics at the bottom: nearly 1m full text downloads in less than 4 years of existence. More importantly: nearly 560k of those have come within the last year. This growth is due largely to the tremendous search engine optimization of the Digital Commons. When you deposit a work in the Digital Commons, it tends to float to the top of google and google scholar rankings. In fact, of the 160,000 people that visited the repository last year, more than 65% of them accessed it via a particular document that they found through Google, Google Scholar, or another search engine. You will also receive a robust set of monthly download statistics on your works, so that you can see how often they are being found and downloaded. In addition you will receive permanent stable URLs for each of your works that you can send to colleagues, or include on your personal websiteThe best part about this system, is that we do it all for you. You need only submit a CV to the Library, and we take care of the rest (maybe ask someone in the audience if they have participated in the DC—ask how painless it was).
- So, USU has the infrastructure in place, to support OA on campus. The next step was for us to take a leadership position for public institutions in joining a growing national trend USU is among the leaders in Public Institutions. Momentum is gaining rapidly as now greater than 45 institutions, of many varieties are at some stage of implementing this type of policyThe policy was introduced to the senate by the library. We then worked with the senate as the policy went through a series of revisions until it was unanimously supported on April 30th of 2012. Subsequently it was signed into effect by President Albrecht and USU Libraries has been charged with administering the policy.
- Emphasize “nonexclusive.” This is a sharing of our copyright between you and the university as a means to expand the rights you are able to retain through publishing your work.Definition of Scholarly Articles based on the Budapest OA Initiative. IMPORTANT: 1. “describe the fruits of a scholar’s research” This does not include creative works 2. “Without the expectation of payment” Also exempt are scholarly monographs, or anything else you might expect to receive royalties for. This policy will not impinge on your livelihood or limit your creative output. These facts will be very important to faculty members *Of course, all types of work are welcome in the Digital Commons (we host all of the USU Press holdings and publish several journals) but your Scholarly book or creative work will not be directly effected by this policy
- By harnessing the collective power of all employees of Utah State University, each individual has leverage in negotiating publication agreements. High subscription costs put many scholarly articles out of reach for many universities and researchers both here and abroad. In the digital age no one’s ability to conduct world-changing research should be restricted by the scholarly publications you or your library can afford. This policy facilitates the sharing of publications freely over the internet which ensures that researchers, students and faculty around the world have access to the materials that they need to further their research. We worked with one faculty member who produced a great body of work dealing with sustainable pastoralism on the Horn of Africa. This research, though, had been inaccessible until we hosted it on the Digital Commons. Subsequently, they received a huge number of downloads. Analytics revealed that many of these were coming from the Horn of Africa. So, by providing Open Access to these works, this faculty member ensured that his potentially life-saving research was accessible to those who really needed it. Tax payers in Utah and the Country invest billions in research annually. The expectation here is that this research should be a freely available public good. This policy ensures that your work is an accessible and freely available public good for both the people of Utah and the World.
- Stick to the slide here!
- This green line represents the most common course of action. I can’t give an exact percentage of time that this course will be followed, as it will vary by the traditional practices within disciplines. However, in some disciplines close to 75% of publishers will allow you to deposit a version of your work into an institutional repository. *This addendum was developed by the Scholarly Publishing and Academic Resources Coalition and is used by many other universities with Open Access Policies.
- Now, you probably noticed that we discussed various versions. Notice the publisher’s formatting here.
- The term “Final Accepted Manuscript” should resonate here. Note that this has been formatted using open source software, but your manuscript could be as simple as a word doc. The content is essentially the same, but the formatting is not.
- On this page, point out that we still link to the publishers version (the version of record). Also, we provide a recommended citation for the published version, so researchers will cite the version of record.