3. 9/29/2013 #bbcon @KJCollins1 3
KAREN JAEGER COLLINS
• Senior Project Manager and Strategy Consultant for Zuri Group
• PMP Certified, with 7 years of Project Management experience
• Previous Blackbaud employee
• Type A personality
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PROJECT MANAGEMENT DEFINED
WIKIPEDIA
• The discipline of planning, organizing, motivating and controlling
resources to achieve a specific goal. A project is a temporary
endeavor with a defined beginning and end (usually time-constrained,
and often constrained by funding or deliverables), undertaken to meet
unique goals and objectives, typically to bring about beneficial change
or added value.
PMI AND THE PMBOK
• Project management is the application of knowledge, skills and
techniques to execute projects effectively and efficiently. It’s a strategic
competency for organizations, enabling them to tie project results to
business goals — and thus, better compete in their markets.
Attribution: PMI Institute and Wikipedia
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PROJECT MANAGEMENT DEFINED
The discipline of planning, organizing, motivating and controlling
resources to achieve a specific goal. A project is a temporary endeavor
with a defined beginning and end (usually time-constrained, and often
constrained by funding or deliverables), undertaken to meet unique
goals and objectives, typically to bring about beneficial change or added
value.
1. TEMPORARY: DEFINED BEGINNING AND END
2. UNIQUE GOALS AND OBJECTIVES
3. CHANGE (MANAGEMENT)
4. DISCIPLINE
5. MOTIVATING
TIP: Define your responsibilities: Program v Project Management
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TIP: CHOOSE 2 PRIMARY CONSTRAINTS
Attribution: I, John Manuel Kennedy T.
TIMEBUDGET
QUALITY
PICK
2
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SANITY CHECK
• Buzzwords associated to Project Management
• The definition of Project Management
• How to tell the difference between a “Project” and a “Program”
• Project Management Triangle
TIPS: Prioritize 2 of the 3 primary project constraints
Define expectations: Program vs. Project Management
WHAT HAVE WE LEARNED THUS FAR?
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5 PROJECT MANAGEMENT PROCESS GROUPS
Monitor & ControlInitiating Closing
Executing
Planning
Attribution: PMBOK
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INITIATE AND PLAN
• Requirements
• Goals
• Stakeholders
INITIATE
• TLAs
• WBS
• Bottoms-Up Planning
PLAN
TIPS: Receive criteria for success before ownership
Beware of the TLAs!
Actions speak louder than words
Monitor &
Control
Initiating Closing
Executing
Planning
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LBJ took the IRT
Down to 4th Street USA
When he got there
What did he see?
The youth of America on LSD
LBJ IRT USA
LSD LSD LBJ
FBI CIA FBI
CIA LSD LBJ
INITIALS BY HAIR CAST
Attribution: Hair, the musical
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WORK BREAKDOWN STRUCTURE DEFINED
WIKIPEDIA
• A deliverable oriented decomposition of a project into smaller
components.
• A WBS also provides the necessary framework for detailed cost
estimating and control along with providing guidance for schedule
development and control.
PMI AND THE PMBOK
• The work breakdown structure can be used to effectively decompose
the project scope, to improve estimating, to better control the project
execution and to more accurately verify project completion.
• The work breakdown structure approach allows us to visually see the
work that is needed in order to complete a project.
Attribution: PMI Institute and Wikipedia
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TIP: Create your WBS in your project planning tool!
1. Action Tasks
2. Phases
3. Groupings and Task Dependencies
4. Duration (x2)
5. Resources
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EXECUTE AND MONITOR & CONTROL
• Motivation Recognition
• Realistic Goals
• Rigid state of flexibility
EXECUTE
• R-E-S-P-E-C-T
• Personality Management
• Team Dynamics
MONITOR & CONTROL
Monitor &
Control
Initiating Closing
Executing
Planning
TIPS: The “P” in PM stands for Personality more so than Project
Rigid state of flexibility
Respect and acknowledge skill sets
Praise Alerts!
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CLOSURE
• Evaluation
• Open Mind
• SHARE
LAST BUT NOT LEAST…CLOSURE
Monitor &
Control
Initiating Closing
Executing
Planning
TIPS: Acknowledge the good and the bad
Ask for help!
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SANITY CHECK
• 5 Process Groups of Project Management
• Risk Mitigation vs. Issue Management
• Define the project’s criteria for success FIRST
• When TLA’s first hit pop culture
• WBS definition
• Personality Management is not easy
• Give credit where credit is due
• Don’t move on too quickly, remember the last phase
WHAT HAVE WE LEARNED?
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TIPS FROM TODAY
• Prioritize 2 of the 3 primary project constraints
• Define expectations: Program vs. Project Management
• Receive criteria for success before ownership
• Beware of the TLA’s
• Actions speak louder than words
• Multi-purpose your WBS
• The “P” in PM stands for Personality more so than Project
• Rigid state of flexibility
• Respect and acknowledge skill sets
• Praise Alerts!
• Acknowledge the good and the bad
• Ask for help!
