1. Vizag Shipping Org Chart
Shipping Team Leader
Note: No Leave / Weekly
off relievers for shift In-
Charges & Shift executives
MIS Executive
A Shift In-charge / B Shift In-charge / C Shift In-charge /
Executive Executive Executive
Shift Executive Shift Executive Shitf Executive
Data Entry Data Entry Data Entry
Loading / Unloading Loading / Unloading Loading / Unloading
Checker Checker Checker
Shift Casual Shift Casual Shift Casual
Classified - Internal use
2. Shift executive / In-charge Roles & Responsibilities
Reporting before 15 minutes to duties.
Take update of previous shift pending status - pending Orders for Dispatch , Vehicles to be unload / Loaded,
Do review of site traffic condition & verify abnormalities and get focus.
Get data from previous shift pending documents to be processed, Man-power planning done for the shift & co-
ordination with contract supervisor get man power
Get update of previous shift Issues and any gaps to follow-up and takeover the shift do the pending follow-ups.
Conduct DMS with casual on Safety briefing & TBT.
Checking fork-lift condition and break down records updating.
Planned manpower deployment to their duties of fork-lift operators, checkers & casuals.
Planning of fork-lift operator rotation and casual loading unloading rotations.
Depot Dispatch plan & pending for further dispatches details and execute follow-up
Follow-up with depots for primary vehicles.
Communication updated for their mails & replies
Depot packing list preparation & print based on vehicle type & create type.
Upcountry packing list print & if require reallocations.
Preparation invoice, preparation of waybill etc.
Monitoring vehicles reporting for loading / unloading in the shift.
Arrange warehouse for storage of Fills & empties.
Arranging of LPG for fork-lift.
Follow up with Production & Q A for releases.
Preparation of work permits for pallet repair & other works.
Coordination with transporter & company salesmen for placing vehicles to loading & unloading,
Clear loading bay / unloading bays immediately making documentation if gap communicating to RTM / HOD.
Communicating shift productivity / problems to HOD’s.
Attending Weekly meetings of OE, TPM, GMP & Safety Gambawalks.
Planning for next shift manpower with Co-Ord with HR & CL supervisor based on dispatch plan which provided by RTM.
Communicating to next supervisor /HOD about available vehicles for next shift for loading / unloading
Requisitions for next day CL & closing of Cola manning in Colanet.
Checking all transitions made in COLA for the shift with DEO & checkers counts of FG .
Handing over shift to next super visor.
Classified - Internal use
DEO activity highlighted
3. Shift Executive
Taking unloading vehicle details from the previous shift executive and start unloading activity with casual.
Prepare pending ERA, EDA, GRN taken over from the previous shift executive with supporting documents.
Glass transfer to Production as per the packing list & scheduled production.
Preparation of ERA for unladed vehicles in the shift immediately for supporting COL limits to distributors &
depots clearing GIT.
Preparation of GRN for unloading of sourcing vehicles.
Preparation of EDA for other units
Shift production count run wise, SKU wise, MRP wise
Counting of Dirty, Mixed, Chipneck along with production executive and close GRR with coordinating
production.
Putting TPM boards for fresh stock received & Produced.
Monitoring unloading casual & control usage of PPE in shipping.
Monitoring usage of Stoppers & fall protection usage by truck drivers & cleaners.
Checking of unladed truck body condition and get cleaned by the truck cleaner.
Tracking of unsorted glass / shortages, vehicles wise.
Coordinating with transporters for placing for unloading and bay clearance.
Attending DMS & Safety briefing.
Follow up for PO with procurement for witch stocks received from different locations .
Taking ERA print for distributor vehicles.
DEO activity highlighted
Classified - Internal use
4. MIS Executive
Preparation of Daily reports, Plant DSR, all Depots empties, Inventory of plant along with production
schedules details.
Starts Physical count of FG ( RGB & PET) with MRP wise counting.
Reconciliation with book stock and finding gaps if any of drainage, leakages of ware house & booking
Cola.
Warehouse rounds and finding drainage, HK, GMP & GWP gaps and focus on those areas & updating
checklists.
Communication updated for mails & replies
Random checking of FEFO for stock rotation.
Near BBD and ageing stocking follow-up for liquidation.
Draining follow-up of Leakages & damages on daily basis.
Truck Turn Around data entry.
Weekly ageing report preparation for unit with Co-ordination of Depots.
Monthly reconciliation of FG with finance.
Attending DMS & Safety briefing.
LPG consumption tracking.
Arranging e-waybills for RMPM
Classified - Internal use