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Similaire à New AmeriCorps Program Orientation July 2014
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New AmeriCorps Program Orientation July 2014
- 1. New AmeriCorps Program Start-up Institute – July 23, 2014 Conference call replay: 800-841-8610, program passcode 4578 The replay will be available until August 23, 2014.
- 2. CNCS AmeriCorps State and National BARBARA ELLEN REYNOLDS, TRAINING SPECIALIST Barbara Ellen Reynolds is the Training Specialist for AmeriCorps State and National at the Corporation for National and Community Service. She joined the CNCS team in September 2013. In her role, Barbara works closely with CNCS staff, AmeriCorps programs, and State Service Commissions to design and deliver training and technical assistance to strengthen AmeriCorps programs and service experiences. Before joining CNCS, Barbara was the Executive Director of the Maryland Governor’s Office on Service and Volunteerism, the State’s Service Commission, and the Director of Volunteer Maryland, a state-wide AmeriCorps program. She has a Master’s in Public Administration from American University and is a proud graduate of Randolph-Macon College in Virginia.
- 3. Technology Check • The phone lines will be open during the webinar. • Please mute your line during the presentation by pressing *6. • Unmute your line for the Q&A portions of the agenda; press *6 to unmute the line. • Use the Chat Box to ask a question at any time during the presentation.
- 4. Today’s Agenda • CNCS Overview: Barbara Ellen Reynolds • Financial Management: Bonnie Janicki • Closing Remarks
- 5. Start-up Institute The New Program Start-up Institute is a series of workshops that are designed to provide orientation and guidance to resources to help new grantees launch successful AmeriCorps programs. The 2014 series will include: • Session 1 – July 23, 2014 Orientation to CNCS and Basic Financial Management • Session 2 – August 20, 2014 AmeriCorps Member and Site Management; Financial Management Systems • Session 3 – September 17, 2014 Program Start-up Grantee Panel • Session 4 – Fall, 2014 To Be Determined
- 6. Orientation to the AmeriWorld • How did we get here today? • CNCS overview • Cycle of program development • Next steps • Resources to support grantees
- 7. How Are Program Grants Made? NOFO and Application
- 8. How Are Program Grants Made? NOFO and Application GARP
- 9. How Are Program Grants Made? NOFO and Application GARP Notice of Grant Award
- 10. How Are Program Grants Made? NOFO and Application GARP Notice of Grant Award Program Launch
- 11. CNCS Overview CNCS Mission: to improve lives, strengthen communities, and foster civic engagement through service and volunteering.
- 12. CNCS Basic Organizational Chart Board of Directors AmeriCorps State & National Your Program Officer Social Innovation Fund Field Liaison Senior Corps Chief of Staff External Affairs Government Relations Chief Operating Officer Accountability & Oversight Chief Financial Officer Office of Accounting & Financial Management Services Office of the National Service Trust Your Trust Officer Office of Grants Management Your Grants Officer Information Technology Human Capital Civil Rights & Inclusiveness Research & Evaluation AmeriCorps VISTA AmeriCorps NCCC Chief Strategy Officer General Counsel CEO Inspector General
- 13. CNCS Staff Contacts All prime grantees have three key points of contact at CNCS: • Program Officer (PO) • Grants Officer (GO) • National Service Trust Officer
- 14. Types of AmeriCorps State and National Prime Grantees 1. State Service Commissions 2. Direct Programs: • National or multi-state programs • Programs managed by Indian Tribes • Programs managed by US Territories • Programs funded in states without a commission
- 15. Cycle of Program Development AmeriCorps Program Vision Foundation Building Implementation Evaluation/ Revision
- 17. Resources CNCS website: www.nationalservice.gov 2014 NOFO Your approved grant application narrative, performance measures, and budget (in eGrants) Your Notice of Grant Award (in eGrants) 2014 AmeriCorps Provisions Resource manual: includes links to AmeriCorps regulations, OMB circulars National Service Knowledge Network (www.nationalserviceresources.gov)
- 18. Q&A • What questions do you have?
- 19. CNCS Office of Grants Management BONNIE JANICKI, SENIOR GRANTS OFFICER Bonnie Janicki is a Senior Grants Officer for Grant Operations at the Corporation for National & Community Service, Office of Grants Management. Currently she manages a team of grants officers responsible for the day to day grants management of a diverse portfolio of programs that includes AmeriCorps State and National, Social Innovation Funds, Martin Luther King and many others. Bonnie began her federal service with the Corporation in 1994 and continues to enjoy her work.
- 20. Financial Management NOGA Provisions Criminal History Checks System Review and Set Up
- 21. Provisions Issued by CNCS Guiding Principles Program and Financial Grantee and Subgrantee General
- 23. System Set Up and Review Efficient Accounting System Distinguish between: • grant vs.non-grant related expenditures • CNCS vs grantee share • direct and indirect costs • program years • budget categories All costs charged to the grant must be supported by clear documentation
- 24. Q&A • What questions do you have?
- 25. Wrap Up for Today • Resources at www.nationalservice.gov - Grant Provisions - Marketing Resources • Next Session - August 20, 3:00 – 4:30 pm Eastern
- 26. Thank You!
Notes de l'éditeur
- Barbara to open call line and WebEx
- Barbara quick intro; facilitator for today’s session.
- Barbara notes: review WebEx instructions
- Barbara notes: For today’s session, we’ll provide a broad overview of several key elements of AmeriCorps programming. Note agenda bullet points.
- Barbara notes: Today’s session is the start of our 2014 new program start-up institute. As you can see, over the next few months, we’ll have a series of webinars and in-person meetings to help you stand up your new AmeriCorps programs.
- Barbara’s talking points Use portions of/language from resource manual and provisions Welcome to the AmeriWorld. There are 9 new program grantees in 2014; you are joining a network of about 800 grantees across the country. Together, we will all recruit, train, deploy, celebrate, and graduate 70,000 AmeriCorps members over the next program year. For the next few minutes, I’ll talk through a few important areas for your focus. To start, I thought it would be helpful to quickly review how we came to this moment in time.
- Barbara notes: The simple answer to the ‘how did we get here?’ question is: you won an AmeriCorps grant in the most recent national grant competition. Congratulations! Competition for AC funds is fierce, and I know you took a great deal of time and effort to get this far. So, as a review, the AC program grant-making process starts with the release by CNCS of the Notice of Funding Opportunity (NOFO) and the grant application instructions. This step typically occurs in the fall. For this year’s competition, the deadline to apply was January 22. There may or may not have been a snowstorm in DC that day; it’s hard to say.
- Barbara notes: after applications are submitted in eGrants from applicants all over the country, CNCS embarks on a four-month long Grant Application Review Process – or GARP. This process includes multiple levels of review – both internal and external – and negotiations with applicants before final funding decisions are made.
- Barbara notes: Successful applicants receive a Notice of Grant Award – this is found in eGrants. The exact timing of issuing the notices varies, but it tends to occur June – August.
- Barbara notes: again, exact dates will vary, but once the grants are awarded, the real fun starts…it’s time to find those awesome AmeriCorps members and launch the programs! Programs may launch as early as August or as late as October – depending on their program design. And there’s even variability around those dates. So this is where we are now: you’ve been awarded an AmeriCorps program grant. It’s time to get your launch underway.
- Barbara notes: it is important to keep in mind the national mission of AmeriCorps. AC is a program of the Corporation for National and Community Service, a federal agency founded in 1993. In addition to AmeriCorps, CNCS oversees Senior Corps, the Social Innovation Fund, and the Volunteer Generation Fund. You can find a lot more information on those programs at www.nationalservice.gov. For today, we’re focusing on AC.
- Barbara notes: Note major programs: AC, SC, SIF; point out positions in red as key contacts for AC programs
- Barbara notes: 1. Program Officer (PO): Your program officer is your primary point of contact with CNCS. He/she will support you in the implementation of your program and assist in resolving issues that arise concerning your grant. Program officers review progress reports and monitor programs for compliance with AmeriCorps requirements. POs work closely with other units at CNCS to provide support to programs and will assist you in connecting to other personnel at the CNCS as necessary. All CNCS grantees should be in regular contact with their program officer, including, not limited to, monthly check-in calls. 2. Grants Officer (GOs: Grants officers (also referred to as Grants Management Specialists or GOs) work in the Office of Grants Management (OGM) and are responsible for fiscal issues concerning your grant. GOs review your Federal Financial Reports (FFRs) and monitor financial management systems for compliance with AmeriCorps requirements. Please copy your program officer on correspondence sent to grants officers so that they are aware of ongoing discussions. 3. Trust Officer: Trust officers work in the National Service Trust, which administers the Eli Segal Education Awards that AmeriCorps members receive. Trust officers are the primary contacts for issues related to the Education Award, such as forbearance, education award, interest payments, etc. Please copy your program officer on correspondence sent to trust officers so that they are aware of ongoing discussions.
- Barbara notes: define prime grantee
- Barbara notes: General template – this varies dramatically across the AmeriWorld. Provide quick examples of 2 different models (capacity building and conservation corps)
- AmeriCorps = a human resource, or AmeriCorps = people (this is important since many grants provide general operating or unrestricted funds; AmeriCorps funds people). This is also the visual for you to keep in the front of your mind…all your hard work (paper work!) is leading towards to deployment of a dedicated AmeriCorps members. They are the means by which we accomplish community service goals and they are also important beneficiaries of the AmeriCorps service.
- Barbara notes: In just a minute, I’ll open up for Q&A. First I want to draw your attention to the trove of material that exists to govern your AmeriCorps grant and to support your implementation of your program. Review bullets – these are in chronological order (mostly). I know there is a lot of material to learn, implement, and teach to your program/members/etc. You’re not expected to know everything all at once, but you must be on the path of learning. Think of this as a crash course – establish study hours, and set check in meetings with your team and your CNCS program officer. Note lingo covered so far and on this slide: NOFO = Notice of Funding Opportunity Provisions emailed from BR on 7/22 Resource manual emailed from BR with webinar invitation Regulations = CFR OMB = Office of Management and Budget, a federal agency that oversees AmeriCorps activity KN = online library of resources
- Unmute your phone with *6 or use the Chat Box to type in questions. Transition to Bonnie and provide intro
- Barbara: note org chart with Grants Office highlighted on earlier slide. Bonnie is the deputy director of the Grants Office, and she has 20 years of AmeriCorps financial oversight.
- This is just the tip of what you need to know. Presenting what we believe you need to know first. NOGA – includes period of performance, amount of award, any special conditions, PO and GO, link to provisions. Share NOGA and Provisions with program and finance staff All should take training on resource center
- The general concept of the provisions is that they are issued by CNCS at time of award. Are the guiding principles for your grant They contain both program and financial guidelines Are binding on the grantee and subgrantee in the same manner
- Must do Follow all steps and document Training is a good place to start
- After questions, transition back to Barbara for closing.
- Barbara to distribute today’s slides and call replay info and August reminder later this week.
- Barbara notes: Thanks to Bonnie and participants. I look forward to speaking with you again soon. Have a good afternoon.