2.  2008 - Council approved Professional Services
Contract with Killis Almond Architects to begin
Master Plan of City Hall rehabilitation
 2009 - Contract amended to include Phase I for the
rehabilitation of the City Hall and Library Building
 2010 – Contract amended to include Phase II for
the central plant with ice storage
 2011 – Contract amended to include voter
approved rehabilitation of the City Auditorium

3.  Rehabilitation of City Hall
 Rehabilitation of old Public Library, including
expansion
 Central Plant serving:
 City Hall
 old Library
 Utility Building
 Auditorium, including annex

4.  CDBG $ 761,000
 ARRA 216,616
 Fund 504 1,776,698
 Fund 508 5,000,000
 Fund 508 2,500,000
 504,508 Contingencies 177,030
 EECBG 865,000
 Fire Station Savings 200,000
 WIC 600,000
 Water/Wastewater Admin Space 131,000
 Utility Billing Building HVAC 135,065
 Auditorium Half-Cent Approval 3,750,000
Total Revenue $16,112,409

5.  Design Contract (KAA) $ 1,218,474
 Construction Management 165,000
 Construction Contract (Stoddard) 8,740,748*
 Relocation 293,000
 Demolition 141,317
 Asbestos Abatement 103,337
 Security System 119,084
 HVAC Equipment 499,217
 Central Plant (per CO#1) 1,765,085
 Revised Auditorium 2,614,186
Total Expenses $15,659,448
*figure did not represent contract amount

6. Original Contract Amount $9,083,000*
 Included $500,000 contingency
 $500,000 spent

7.  Revenue $16,112,409
 Expenses $15,659,448
$452,961
 Remaining funds will be used for:
 Furniture
 Landscaping and
site amenities
 Movers

8.  Budgeted funds remaining $296,750.60
 Add CDBG eligible costs $131,354.24
 Chair Lifts $120,060.00
 Demo Supervision $11,294.24
 Add FUMC purchase $125,000.00
Total funds available $553,664.84

9. Total funds available $553,664.84
 Still needed:
 Furniture 229,698.55
 OfficeWise,
 Bart Turner & Assoc., and
 West Office Furniture**
 Equipment (refrigerators, etc.) 4,000.00
 Moving 80,000.00
 Hardscaping 232,463.00
 Stoddard Construction** (City crews will demo)
 Reese Albert
 Landscaping 7,503.29
**recommended bid

10.  Funds remaining $7,503.29
 Inadequate to develop site
 Such funds never included in any
prior contract, and only recently
designed (a contribution by Schertz)
 Staff requests an additional $150,000 to implement a
 Landscaping plan that features drought-tolerant plant
materials using xeriscape principals
 If it is the Council’s desire, an interpretive system could
be included as a public demonstration site

11.  Originally built as the City’s “Public Library”
 Most recently served as home to Health Department, included
Health Admin, Nursing, WIC, Pharmacy, etc.
 Will soon serve as home to Departments of Neighborhood &
Family Services and Community & Economic Development
 Staff recommends that the building be referred to as the
Community Development Building while preserving the original
name on the historic structure

12.  Modifications to custodial services in “new”
buildings
 Change in needs
 Desire to increase building maintenance level
 Operation of Central Plant
 Staffing/Expertise

13. 1. Approval of budget of remaining funds
a. Consideration of additional funds for landscaping
and other site amenities
b. Approval of hardscape bid by Stoddard
Construction
2. Approval of furniture purchase from West Office
Supply
3. Consideration of renaming the old “Public Library” to
the Community Development Building
4. Consideration of operational issues related to
occupancy of rehabbed buildings

14. Or is it really the beginning…?

15.  Per Change Order #1 $1,765,085
 Trane Equipment 499,217
 Total Central Plant Cost $2,264,302
 City Hall 32% 724,577
 < Utilized 5 days per week
 Old Library 13% 294,359
 < Utilized 5 days per week
Water Billing 6% 135,858
 < Utilized 5 days per week 100%
 Auditorium 33% 747,220
 < off peak, select # days / year
 Auditorium Annex 16% 362,288
 < off peak, select # days / year
 Total 100% $2,264,302

16.  In Spring election, voters approve $3,750,000
for Auditorium enhancements
 Design Fees (includes Sound & Lighting Consultants) $
334,500
 Construction Mgmt
32,950
 HVAC Equipment and Installation 1,109,508
 Foundation, Plumbing, Fire Protection 180,856
 Remaining funds for lighting, sound,
rigging, seating, lobby, windows, curtains, etc. $2,092,186