City Council Meeting Agenda Feb 4 2014

NOTICE OF A PUBLIC MEETING
AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL
THE CITY OF SAN ANGELO, TEXAS
9:00 A.M. - Tuesday, February 4, 2014
McNease Convention Center, South Meeting Room
500 Rio Concho Drive
San Angelo, TX 76903
THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.
ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTH
MAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCE
IS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,
ROOM 208, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.
City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. every
day for two weeks beginning on the Thursday after each meeting.
As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate”
Thank You!
I.

OPEN SESSION (9:00 A.M.)
A. Call to Order
B. Prayer and Pledge
C. Public Comment
The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda
item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent
Agenda may be identified and requested for consideration by the Council at this time. The Council may
request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular
Agenda for public comment.
On public hearing items, public input will be received on each item immediately following the Council
discussion and prior to any action on the item. Each member of the public should make their remarks
from the podium and begin by stating their name. Remarks by each citizen will be limited to three to five
minutes, unless waived by a council member for all speaking on that matter. No individual will be
allowed to speak more than once on any one subject until every citizen wishing to comment has done so.

II.

CONSENT AGENDA
1. Consideration of approving the January 21, 2014 City Council Regular meeting minutes
2. Consideration of awarding bid VM-01-14 for Light Duty Vehicles to Jim Bass Ford (San Angelo,
TX), not to exceed $150,000.00, and authorizing the City Manager to execute any necessary related
documents (R.Kramer)
3. Consideration of adopting a Resolution authorizing the City Manager to negotiate and execute a lease
agreement and related documents with Frank Hinds D/B/A/ Precision Aircraft Services as lessee, of
certain property located at the San Angelo Regional Airport-Mathis Field, for use in an aeronautical
business (L.Elguezabal)
4. Consideration of authorizing the City Manager to execute a Right of Way Easement to Concho Valley
Electric Cooperative, Inc. across 338.560 acres of land owned by the City of San Angelo, commonly
known as the City Farm (R.Dickson)

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February 4, 2014

5. Consideration authorizing the City Manager to execute a Release of Easement for a sanitary sewer
pipeline easement located at 616 Baker Street (R.Dickson)
6. Consideration of adopting a Resolution calling and ordering the General Election for May 10, 2014:
(A.Ramirez)
A RESOLUTION ORDERING THAT A GENERAL ELECTION BE HELD IN SAID CITY ON THE
10TH DAY OF MAY, 2014, FOR THE PURPOSE OF ELECTING MUNICIPAL OFFICERS;
AUTHORIZING A JOINT ELECTION WITH TOM GREEN COUNTY, WALL INDEPENDENT
SCHOOL DISTRICT (ISD) AND VERIBEST ISD; MAKING TENTATIVE PROVISIONS FOR A
RUNOFF ELECTION, IF NECESSARY; MAKING PROVISIONS FOR THE CONDUCT OF THE
ELECTIONS, EARLY VOTING, AND OTHER PROVISIONS INCIDENT AND RELATED TO THE
PURPOSE OF THIS RESOLUTION; ORDERING PUBLICATION; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE (UN RESOLUCIÓN
CONVOCANDO UNA ELECCIÓN GENERAL PARA LA ELECCIÓN DE OFICIALES
MUNICIPALES QUE SE CELEBRARÁ EL 10 DE MAYO DE 2014; AUTORIZAR ELECCIÓN
CONJUNTA CON TOM GREEN COUNTY, WALL DISTRITO ESCOLAR INDEPENDIENTE (DEI)
Y VERIBEST DEI; HACIENDO TENTATIVO PROVISIONES PARA LA CONDUCTA DE
SEGUNDA VOTACIÓN, (ELECCIÓN DE DESEMPATE); HACIENDO PROVISIONES PARA LA
CONDUCTA DE DICHAS ELECCIONES, VOTACIÓN ADELANTADA, Y OTRAS PROVISIONES
RELACIONADAS AL MOTIVO DE ESTA RESOLUCIÓN; ORDENANDO PUBLICACIÓN;
PREVIENDO POR DIVISIBILIDAD; Y PREVIENDO UNA FECHA DE VIGENCIA)
7. Consideration of accepting the annual report of Records Management Program and consideration of
adopting a Resolution authorizing the Records Management Officer to continue implementation of the
routine operational and procedural amendments to the Records Management Program (A.Ramirez)
III. REGULAR AGENDA:
F. EXECUTIVE/CLOSED SESSION
Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle
A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that
Meetings be Open under the following sections:
• Section 551.071(2) to consult with its attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with this chapter regarding West Texas Christian Foundation property, AKA
Christian Village
• Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding (1)
West Texas Christian Foundation property, AKA Christian Village; (2) Red Arroyo Hills Addition;
(3) Lake Nasworthy; (4) terms and lease rates for recreational, agricultural and grazing leases along
the Concho River and Lake Nasworthy, and (5) proposed Fire Station
• Section 551.087 to discuss an offer of financial or other incentive to a company or companies with
whom the City of San Angelo is conducting economic development negotiations and which the City
of San Angelo seeks to have, locate, stay or expand in San Angelo
G. PUBLIC HEARING AND COMMENT
8. Second Public Hearing on comments for and against annexation of certain properties situated
immediately west/southwest of San Angelo and encompassing the Community of Faith subdivision,
being 4 acres of Section 3, Block 1, Lot 3 extending southwest from Southland Boulevard and located
directly east of an 8.995 acre tract annexed to the City Limits on March 5, 2013 that comprises the
Prestonwood Addition, Section Two
(Presentation by Interim Development Services Director AJ Fawver)

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February 4, 2014

9. Consideration of adopting a Resolution in support of the application of Galilee Community
Development Corporation (Galilee CDC) to be made with the Texas Department of Housing and
Community Development (TDHCD) for an award and allocation of housing tax credits for the
construction of forty-eight (48) townhouse affordable housing rental units for low to moderate income
citizens, to be known as San Angelo Townhomes, located at the 1200 block of Roosevelt Street
(Presentation by Neighborhood and Family Services Director Bob Salas)
10. Consideration of selecting Alan Plummer Associates, Inc. for RFQ WU-14-13 to evaluate reclaimed
water alternatives including direct non-potable and potable reuse alternatives and authorizing staff to
negotiate a contract with the firm
(Presentation by Water Utilities Assistant Director Kevin Krueger)
11. Consideration of adopting a Resolution approving the naming rights agreement negotiated by the San
Angelo Stock Show & Rodeo Association, Inc. with Auto Wrangler, Inc. for the San Angelo Fairgrounds
Livestock Building #2 with attached Livestock Sale Pavilion, located at 4608 Grape Creek Road, naming
said building the “Auto Wrangler Livestock Barn and Sale Pavilion”; authorizing the City Manager to
execute said agreement on behalf of the city; and providing for an effective date
(Presentation by Parks and Recreation Director Carl White)
12. Update, discussion, and possible action regarding the San Angelo Independent School District water usage
(Requested by Councilmember Fleming)
13. Update and discussion on the Ordinance adopted by City Council on December 3, 2013 (#2013-12-165)
concerning the City of San Angelo’s application of existing policies regarding commercial property
development related to mobile homes, manufactured housing parks, recreational vehicles parks, and
related matters
(Presentation by Interim Development Services Director AJ Fawver)
H. FOLLOW UP AND ADMINISTRATIVE ISSUES
14. Consideration of and possible action on matters discussed in Executive/Closed Session, if needed
15. Consideration and possible action regarding an economic incentive agreement with Texas Pacifico
Railroad
(Presentation by Economic Development Coordinator Bob Schneeman)
16. Consideration of approving a Board nomination by Council and designated Councilmembers:
a. Animal Shelter Advisory Committee: Reba Colburn (SMD1) to a 2nd full term January 2016
b. Civic Events Board: Mark Stevenson (SMD1) to a 2nd full term October 2016 and Ginger Olsen
(SMD6) to service a 1st full term October 2016
c. Construction Board of Adjustments & Appeals: Shawn Box (SMD5) to a 1st full term February
2016
d. Ft. Concho Museum Board: Joe Spano (SMD6) to serve a 1st full term January 2017
e. Planning Commission: Mark Crisp (SMD2) to a 1st full term January 2017 and Darlene Jones
(SMD6) to serve a 2nd full term January 2017
f. Zoning Board of Adjustment: John Rowland (SMD6) to serve a 3rd full term January 2016
17. Consideration of nominating and approving various At-Large members to serve on the following
board/commission by City Council members:
a. Construction Board of Adjustment/Appeals: Jerry Carrillo to serve a 1st full term February 2016
and Bill Feist to serve a 2nd full term February 2016
b. Downtown Development Commission: To serve a 3rd full term February 2016: Gary Cox, Sharon
Rainey-Alexander, and Jim Raymond

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February 4, 2014

18. Announcements and consideration of Future Agenda Items
19. Adjournment
The City Council reserves the right to consider business out of the posted order, and at any time during the
meeting, reserves the right to adjourn into executive session on any of the above posted agenda items which
are not listed as executive session items and which qualify to be discussed in closed session under Chapter 551
of the Texas Government Code.
Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter
551, Thursday, January 30, 2014, at 5:00 P.M.

/x/________________________
Alicia Ramirez, City Clerk

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February 4, 2014

CITY COUNCIL MINUTE RECORD
The City of San Angelo
Tuesday, January 21, 2014

Page 119
Vol. 105
OPEN SESSION

BE IT REMEMBERED City Council convened in a regular meeting at 9:03 A.M., Tuesday, January 21, 2014,
in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly
authorized members of the Council, to-wit:
Mayor, Dwain Morrison
Councilor Rodney Fleming
Councilor Marty Self
Councilor Johnny Silvas
Councilor Don Vardeman
Councilor H.R. Wardlaw
Councilor Charlotte Farmer
were present and acting, with the exception of Councilors Wardlaw and Farmer, thus constituting a quorum.
Whereupon, the following business was transacted:
An invocation was given by Tommy King, Minister of Johnson St. Church of Christ, and pledge was led by
Delaney Elzein, 6th Grader at TLC Academy.
PROCLAMATION AND RECOGNITION
“School Board Recognition Month”, January 2014, was accepted by Max Parker, San Angelo Independent
School District Board Vice President
Various departments and employees received recognition for completing and obtaining the Occupation Safety
Health Academy Program certifications: James Alley – Lake Operations, Charles Hagen – Risk Management,
Richard Lancaster – Water Reclamation, Anthony Chambliss – Water Distribution, Diana Faulkner –
Recreation, Mike Hitchcock – Park Operations, Robert Karch – Traffic Operations, Jose Mata – Stormwater,
Cpt. Wade Millsap – Fire, Michael Neeley – Water Distribution, Lt. Tim Pucci – Police, Airport (Luis
Elguezabal), Facility Maintenance (Ron Lewis), Fairmount Cemetery (Oscar Mota), Fire Prevention (Ross
Coleman), GIS (Mike Smith), Municipal Court (Allen Gilbert), Park Operations (Roger Havlak), Planning (AJ
Fawver), Stormwater (Art Gonzales), Street & Bridge (Gary Ayers), Twin Buttes (Greg Hasty), Utility
Maintenance (Greg Gilbert), Vehicle Maintenance (Ryan Kramer), and Water Conservation (Toni Fox),Animal
Services (Julie Vrana), Civic Events (Angelica Pena), Code Compliance (James Flores), Fort Concho (Bob
Bluthardt), Police (Tim Vasquez), Recreation (MaryAnn Vasquez), Traffic Operations (Alonzo Carrasco),
Water Distribution/Collection (Simon Cuellar), and Water Production (Charles McGuire)
PUBLIC COMMENT
City Manager Daniel Valenzuela introduced the newly appointed Economic Development Director Roland
Pena.
Councilmember Silvas commented on citizen’s complaints regarding loud vehicle speakers, the minimum
decibel level, and enforcement of the ordinance.
Councilmember Fleming commented on an incorrect statement made on a social media site regarding his lack
of support of the San Angelo Police Department weapons, clarifying he did not make the statement the police
department personnel should purchase their own weapons.
Mayor Morrison encouraged citizens to obtain their shingles immunization.

Vol. 105

Minutes
January 21, 2014

CONSENT AGENDA
APPROVAL OF THE JANUARY 7, 2014 CITY COUNCIL REGULAR MEETING MINUTES
AWARD OF BIDS AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE ANY
NECESSARY RELATED DOCUMENTS:
REC-01-13: Senior Services Nutrition Program Food Products, Sysco West Texas (Lubbock, TX.), not to
exceed $83,461.00
PK-01-13: Irrigation Parts, All-Tex Irrigation and Supply (San Angelo, Texas), Morrison Supply Company
(San Angelo, Texas), and Watermaster Irrigation Supply (Lubbock, Texas), estimated annual expenditures
City-wide of $200,000 per year of the contract
AWARD OF WU-21-13, HICKORY WELL FIELD EXPANSION PACKAGE 2 FOR THE HICKORY
AQUIFER WATER SUPPLY PROJECT TO RED RIVER CONSTRUCTION COMPANY (WYLIE, TX) IN
THE AMOUNT OF $9,764,300.00, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE
SAID CONTRACT, IN SUBSTANTIALLY THE ATTACHED FORM, AND RELATED DOCUMENTS
REJECTION OF ALL BIDS RELATING TO RFB: TWD-01-13/CARPET REPLACEMENT FOR THE CITY
OWNED TEXAS WORKFORCE BUILDING, LOCATED AT 202 HENRY O FLIPPER STREET, SAN
ANGELO, TX
AUTHORIZATION FOR THE SALE OF LAKE NASWORTHY PROPERTY LOCATED AT 6678
KNICKERBOCKER ROAD, LOT 104, GROUP SHADY POINT, $23,523.00 (HAMMIT) FOR THE
APPRAISED VALUE AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE ALL LEGAL
DOCUMENTS NECESSARY TO CONVEY THE SURFACE ESTATE ONLY IN THE SUBJECT
PROPERTY, SUBJECT TO COMPLETION OF ALL CURATIVE REQUIREMENTS
CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A LICENSE AGREEMENT WITH LEICA GEOSYSTEMS, INC. (“LEICA”), IN
SUBSTANTIALLY THE ATTACHED FORM, PURSUANT TO WHICH CITY, AS HOST, GRANTS
LEICA A LICENSE TO INSTALL AND OPERATE A NORTH AMERICA REFERENCE NETWORK
REFERENCE STATION AT CITY HALL, AND LEICA GRANTS CITY A SMARTNET GPS NETWORK
LICENSE
ADOPTION OF A RESOLUTION AUTHORIZING THE ADOPTION OF GOVERNMENTAL
ACCOUNTING STANDARDS BOARD STATEMENT NO. 54 (GASB 54), BY ADOPTING A FUND
BALANCE POLICY, COMMITTING UNCLASSIFIED REVENUES FOR SPECIFIC PURPOSES (Page
127, #2014-01-171)
CONFIRMATION OF APPOINTMENTS TO MHMR SERVICE FOR THE CONCHO VALLEY BOARD
OF TRUSTEES RECOMMENDED BY LIAISON REPRESENTATIVE COMMITTEE
SECOND HEARING AND ADOPTION OF AN ORDINANCE AUTHORIZING ABANDONMENT OF A
VARIABLE WIDTH PORTION OF THE UNIMPROVED PUBLIC RIGHT-OF-WAY OF BEN FICKLIN
ROAD, EXTENDING APPROXIMATELY 400 FEET FROM THE SOUTHEAST CORNER OF SOUTH
BRYANT BOULEVARD AND SOUTH JACKSON STREET AND IMMEDIATELY ADJACENT TO THE
WESTERN BORDER OF THE CENTURY PARK ADDITION, TRACT 1, NORTHEASTERN 22 FEET OF
LOT 14 AND LOTS 2 THROUGH 9, IN SOUTH CENTRAL SAN ANGELO (Page129, #2014-01-172)
AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING
UNIMPROVED STREET SEGMENT TO WIT: a complete unimproved public right-of-way, variable in

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January 21, 2014

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width, for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant
Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park
Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo,
AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS;
PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND
PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE
ABUTTING PROPERTY OWNERS
Motion, to approve the Consent Agenda, as presented, with the exception of the Leica Agreement item, was
made by Councilmember Silvas and seconded by Councilmember Vardeman. Motion carried unanimously.
REGULAR AGENDA: PUBLIC HEARING AND COMMENT
ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE
AGREEMENT WITH LEICA GEOSYSTEMS, INC. (“LEICA”), IN SUBSTANTIALLY THE ATTACHED
FORM, PURSUANT TO WHICH CITY, AS HOST, GRANTS LEICA A LICENSE TO INSTALL AND
OPERATE A NORTH AMERICA REFERENCE NETWORK REFERENCE STATION AT CITY HALL,
AND LEICA GRANTS CITY A SMARTNET GPS NETWORK LICENSE (Page 131, #2014-01-173)
Engineering Services Drafting Supervisor Ryan Ward presented background information.
Motion, to adopt the Resolution, as presented, was made by Councilmember Vardeman and seconded by
Councilmember Fleming. Motion carried unanimously.
UPDATE ON PARTICIPATION AND STATUS OF EMPLOYEE WELLNESS PROGRAM
Human Resources Director Lisa Marley and Sheryl Pfluger, Director of Business Development, San Angelo
Community Medical Center presented background information. A copy of the presentation is part of the
Permanent Supplemental Record. Ms. Pfluger introduced Janet Charlesworth, City Wellness Coordinator,
Mary Solomon, Outpatient Nutrition and Diabetes, and Eric Becker, Chief Executive Officer.
General discussion was held on the various health programs offered by Community, employee health
screenings, and employee’s health incentives.
Responding to questions by Councilmember Vardeman, Ms. Marley informed the wellness program is not
offered to employees however the retiree is eligible for the health club discount. Councilmember Vardeman
requested staff present a proposal to offer the entire program to retirees.
RECESS
At 10:01 A.M., Mayor Morrison called a recess.
RECONVENE
At 10:20 A.M., Council reconvened, and the following business was transacted:
UPDATE AND DISCUSSION ON MATTERS RELATED TO THE 2013 SEAL COAT PROJECT
Operations Director Shane Kelton and City Engineer Karl Bednarz presented background information. A copy
of the presentation is part of the Permanent Supplemental Record.
General discussion was held on the condition of the 2013 project seal coated streets, examination of the test
results to remedy the conditions, costs of the lab test at approximately $5K and potential reimbursement by the
contractor, complaints by citizens, contract warranty clause, street selection methodology used for scheduled
maintenance, and the resolution and recourse to correct the issues.
Councilmember Farmer arrived to the meeting at 10:35 a.m.
In conclusion, staff will present their findings and make their recommendations at a future meeting

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Minutes
January 21, 2014

PUBLIC COMMENTS FOR AND AGAINST ANNEXATION OF CERTAIN PROPERTIES SITUATED
IMMEDIATELY WEST/SOUTHWEST OF SAN ANGELO AND ENCOMPASSING THE COMMUNITY
OF FAITH SUBDIVISION, BEING 4 ACRES OF SECTION 3, BLOCK 1, LOT 3 EXTENDING
SOUTHWEST FROM SOUTHLAND BOULEVARD, AND LOCATED DIRECTLY EAST OF AN 8.995
ACRE TRACT ANNEXED TO THE CITY LIMITS ON MARCH 5, 2013 THAT COMPRISES THE
PRESTONWOOD ADDITION, SECTION TWO
Interim Development Services Director AJ Fawver presented background information.
presentation is part of the Permanent Supplemental Record.

A copy of the

Mayor Morrison opened the floor to receive public comments for and against the annexation. No comments
were made by the public. Mayor Morrison closed the public comment period.
APPROVAL OF A PERMIT, PURSUANT TO THE CODE OF ORDINANCES CHAPTER 5, ARTICLE
5.1400 CARNIVALS, AUTHORIZING THE SAN ANGELO STOCK SHOW AND RODEO ASSOCIATION
AND CARNIVAL AMERICANA TO OPERATE A CARNIVAL DURING FEBRUARY 14, 2014
THROUGH MARCH 2, 2014
Civic Events Manager Angelica Pena presented background information.
Motion, to approve the permit, as presented, was made by Councilmember Fleming and seconded by
Councilmember Self.
Councilmember Vardeman recommended staff follow up with the vendor to ensure the inspection payment is
made timely and in accordance with city code.
Responding to a question from Councilmember Fleming, Assistant City Manager Rick Weise stated staff will
consider changes to the ordinances to further expedite the approval permit process.
A vote was taken on the motion on the floor. Motion carried unanimously.
ADOPTION OF A RESOLUTION APPROVING AND ADOPTING THE NEIGHBORHOOD AND
FAMILY SERVICES DEPARTMENT DECEMBER 2013 UPDATE TO THE CITY OF SAN ANGELO
NEIGHBORHOOD REVITALIZATION PLAN (NRP) ADOPTED JANUARY 2005 (Page 133, #2014-01174)
Neighborhood and Family Services Director Bob Salas presented background information. A copy of the
presentation is part of the Permanent Supplemental Record.
Motion, to adopt the Resolution, as presented, was made by Councilmember Farmer and seconded by
Councilmember Silvas. Motion carried unanimously.
APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN ANGELO AND HPN BOOKS
AUTHORIZING THE PRODUCTION OF A COFFEE TABLE BOOK, AND AUTHORIZATION FOR THE
CITY MANAGER TO EXECUTE SAID AGREEMENT
Public Information Officer Anthony Wilson presented background information. A copy of the presentation is
part of the Permanent Supplemental Record.
General discussion was held on the book’s business profile section, marketing and selling the profile spots,
commercial potential, and timeframe to complete the book.
Motion, to approve the agreement, as presented, was made by Councilmember Silvas and seconded by
Councilmember Fleming. Motion carried unanimously.
AUTHORIZATION FOR STAFF TO NEGOTIATE AN AMENDMENT TO AN AGREEMENT BETWEEN
THE CITY OF SAN ANGELO AND MCLAUGHLIN ADVERTISING, EXTENDING THE TERM FIVE (5)
YEARS, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SAID AGREEMENT
Public Information Officer Anthony Wilson presented background information.

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Motion, to authorize the negotiation of the amendment with McLaughlin Advertising, as presented, was made
by Councilmember Farmer and seconded by Councilmember Fleming.
Responding to a question from Councilmember Vardeman, Mr. Wilson informed as a professional service
contract, staff may extend an existing contract without going through the formal bidding process.
A vote was taken on the motion on the floor. Motion carried unanimously.
DISCUSSION REGARDING THE ABSENCE OF ZONING ORDINANCE REGULATIONS TO ADDRESS
REQUESTS FOR SECONDARY UTILITY METERS ON LOTS IN RESIDENTIAL ZONING DISTRICTS
Requested by Councilmember Self, he questioned the interpretation of the current ordinance regarding SingleFamily Residence District and Two-Family Residence District (RS-2) secondary meters noting, based on the
interpretation, such are not allowed. He suggested amending the ordinance to better accommodate such
request.
Interim Development Services Director AJ Fawver informed secondary meters are only addressed in the Code
of Ordinances under accessory buildings. She noted in researching the history of code, no specifics were
addressed in the minutes regarding the reasoning for this regulation. Ms. Fawver read portions of the zoning
ordinance into the record and noted the ordinance, as interpreted, does not allow the installation of a secondary
meter in residential areas. Article 4, Sec. 401. Accessory Apartments, 6) Accessory units and the primary
residence shall share utilities. No separate utility meters shall be allowed for an accessory apartment. She
clarified this code was specific to single and multi family residential zoning classifications.
Responding to questions from Councilors, Ms. Fawver stated residential meters may provide service to
accessory building structures; however, additional meters may create an avenue for other type of code
violations, e.g. operating a business in a residential zone, building or electrical code violation. She noted
decisions subject to a case by case situation would subject staff to judgment calls for such authorization
request. General discussion was held on potential overloads to existing meter and possible code violations
regarding operating a commercial business in a residential area.
AEP Representative Fred Hernandez stated the City must permit the installation of the meter, thereby,
providing a mechanism to oversee the second meter. He noted the second meter would be considered as nonresidential, unless zoned appropriately for a second living accessory building.
In consensus, Council directed staff to establish criteria for such request, propose changes to the ordinance, and
present their findings and recommendations at a future meeting.
Public comment was made by Citizen Jim Turner.
FOLLOW UP AND ADMINISTRATIVE ISSUES
APPROVAL OF A BOARD NOMINATION BY COUNCIL AND DESIGNATED COUNCILMEMBERS:
Ft. Concho Museum Board: Martha King (SMD2) to a 1st full term January 2017, Lori Barton (SMD3) to a 1st
full term January 2017, and Ken Heineman (SMD5) to a 2nd full term January 2017, and Joe Spano (SMD6) to
a 1st full term January 2017
Planning Commission: Ryan Smith (SMD1) to a 1st full term January 2017 and Darlene Jones (SMD6) to a 2nd
full term January 2017
Zoning Board of Adjustments: Louis Rork (SMD5) to a 1st full term January 2016 and John Rowland (SMD6)
to a 3rd full term January 2016
Motion, to approve the board nominations by Council and designated Councilmembers, was made by
Councilmember Farmer and seconded by Councilmember Self. Motion carried unanimously.
CONFIRMATION OF THE CIVIL SERVICE COMMISSION NOMINEE, KEITH HILDALGO, BY CITY

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Minutes
January 21, 2014

MANAGER AND APPROVAL OF SAME BY CITY COUNCIL
Motion, to approve the board nomination, was made by Councilmember Farmer and seconded by
Councilmember Silvas. Motion carried unanimously.
ANNOUNCEMENTS AND CONSIDERATION OF FUTURE AGENDA ITEMS
City Manager Daniel Valenzuela distributed the proposed January 21, 2014 Agenda and solicited Council
comments and suggestions.
Councilmember Fleming requested discussion on water usage by SAISD
Councilmember Farmer requested workshop with City Manager to discuss future planning, i.e. development,
streets, and funding.
Councilmember Vardeman requested workshop update on capital outlay, stormwater, and half cent sales tax.
Councilmember Fleming requested information on how staff handles a department’s budget regarding over
expended budgets, specifically budget which were not approved by City Council, but department still receive
funds to cover the expenditures.
Mayor Morrison commented on the security of customer’s personal information and the need for specific
information to obtain water service.
RECESS
At 11:35 A.M., Mayor Morrison called a recess.
RECONVENE
At 11:53 A.M., Council reconvened, and the following business was transacted:
EXECUTIVE/CLOSED SESSION
At P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open
Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to
Requirement that Meetings be Open, Section 551.071(2) to consult with its attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflicts with this chapter regarding quarterly invoices dated 12/9/2013 and
1/9/14 for services rendered pursuant to the Interlocal Agreement between cities of Abilene, Midland and San
Angelo effective 4/9/2011 (West Texas Water Partnership) and subject to confidentiality under said Interlocal
Agreement; and, to consult with its attorney regarding West Texas Water Partnership; Section 551.072 to
deliberate the purchase, exchange, lease, or value of real property regarding West Texas Water Partnership;
Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the
City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks
to have, locate, stay or expand in San Angelo; and, Section 551.074(a)(1) to deliberate the evaluation and
duties of the City Manager.
RECESS
At 1:25 P.M., Mayor Morrison called a recess.
RECONVENE
At 1:48 P.M., Council reconvened, and the following business was transacted:
CONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSION
Motion, to pay 1/3 of the December 2013 and January 2014 invoices for the West Texas Water Partnership in
the amount of $31,868.06, was made by Councilmember Self and Councilmember Vardeman. Motion carried
unanimously.

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Motion, to approve the City Manager’s performance evaluation with an exceed expectations evaluation rating
and authorize a salary increase in the amount of $490/per year retroactive to October 1, 2013, was made by
Councilmember Self and seconded by Councilmember Fleming. Motion carried unanimously.
ADJOURNMENT
Motion, to adjourn, was made by Councilmember Self and seconded by Councilmember Farmer. Motion
carried unanimously.
The meeting adjourned at 1:52 P.M.
THE CITY OF SAN ANGELO

___________________________________
Dwain Morrison, Mayor
ATTEST:

_______________________________
In accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of this
meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council
meetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased from
the Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape
recording may be distorted due to equipment malfunction or other uncontrollable factors.)

Vol. 105

Minutes
January 21, 2014

THIS PAGE INTENTIONALLY LEFT BLANK.

City of San Angelo

Memo
Date:

January 22, 2014

To:

Councilmembers

From:

Ryan Kramer, Vehicle Maintenance

Subject:

Agenda Item for February 4, 2014

Contact:

Ryan Kramer, Vehicle Maintenance - 657-4329

Caption:

Consent
Consideration of awarding bid VM-01-14 for Light Duty Vehicles to Jim Bass Ford
(San Angelo, Texas), not to exceed $150,000, and authorizing the City Manager
to execute any necessary related documents.

Summary: The Vehicle Maintenance Department requested formal bids for Light Duty Vehicles
from Jim Bass Ford – San Angelo, TX, Hill Country Ford - Goldthwaite, TX, Reliable Chevrolet –
Richardson, TX, and Caldwell Country Chevrolet – Caldwell, TX. Bids were received from Jim
Bass Ford only.
History: Bids were requested for ¼ ton through 2 ton vehicles for the purpose of replacing
current units that are past their useful operational life and expansion of fleet. Formal bids are
requested from vendors and are advertised in local media for the purpose of acquiring light duty
vehicles for a 1 year term of the bid. A vendor and their submitted pricing is approved and used
as the basis for ordering vehicles throughout the term year. Awards are given based on the
financial impact of the bid; the completeness of the bid; inclusion and pricing of items and options
requested; the competence of the vendor regarding the purchase transaction; and the after-sale
benefits including location of warranty shops, parts supply lead-time and availability, etc.
Financial Impact: The City recommends awarding the bid in its entirety to Jim Bass Ford for the
acquisition of light duty vehicles. The current term’s purchase is not to exceed $150,000. This bid
will be used for this year’s purchases and the prices submitted will be used for all subsequent
purchases. Subsequent purchases this year exceeding the above amount will be submitted for
City Council approval. The bid has the option to renew for 2 additional years.
Related Vision Item: NA
Other information/Recommendation: Staff recommends awarding the bid in its entirety and
subsequent light duty vehicle purchases to Jim Bass Ford.
Attachments: Bid Tabulation VM-01-14
Reviewed by: Shane Kelton, Director – Operations

City of San Angelo
RFB: VM-01-14/Light Duty Vehicles - January 21,.2014/2:00 PM

Description
   1.          - 1/4 Ton Extended Cab
A.1
Make
   2.          and Model Quoted
Delivery Lead Time (Calendar Days)
   3.
Parts,
   4.          Service, and Operators Manuals
Delivery
   5.
Extended Warranty
   6.
Power
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Steering Wheel Tilt
10.
Cruise
11.          Control
Four
12.          Wheel Drive
$

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
16,255.00
Nissan
60
$
450.00
1,975.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
Total Bid $
25,790.00

2,340.00
4,770.00
25,790.00

$

-

$

-

Description
   1.          - 1/4 Ton CrewCab
A.2
   2.          and Model Quoted
Make
   3.
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
19,380.00
Nissan
60
$
450.00
1,975.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
Total Bid $

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-A1-qtr ton

860.00
2,700.00
25,365.00

$

-

$

-

Page 1 of 16

City of San Angelo

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

Description
A.3 - 1/2 Ton Single Cab
Make and Model Quoted
Parts, Service, and Operators Manuals
Delivery
Extended Warranty
Power Door Locks
Power Windows
Power Mirrors
Steering Wheel Tilt
Cruise Control
Cloth Seats
Four Wheel Drive
Remote Start
Limited Slip Differential

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
18,011.00
Ford F150
60-90
$
450.00
1,860.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-A1-qtr ton

911.00
202.00
3,290.00
NA
325.00
25,049.00

$

-

$

-

Page 2 of 16

City of San Angelo

Description
A.4
   2.          and Model Quoted
Make
   3.
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
13.
Remote Start
14.          Slip Differential
Limited
15.
8’ Bed
16.          Seats
Cloth
17.          Free Bluetooth Package
Hands
18.          Police/Response Package
Special
Total Bid

Est Qty

Item

Jim Bass Ford

1

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

Vendor

Vendor

Unit Price
19,667.00
Ford F150
60-90
$
450.00
1,860.00

Unit Price

Unit Price

$

1,075.00

$

202.00
2,997.00
325.00
1,201.00
541.00
110.00
28,428.00

$

-

$

-

Description
   1.          - 1/2 Ton Crew Cab
A.5
   2.          and Model Quoted
Make
   3.
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
13.
Remote Start
Limited
15.          Seats
Cloth
16.          Seats
Bucket
Hands
18.          Police/Response Package
Special
Total Bid

Est Qty

Item

Jim Bass Ford

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-half ton

1

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

Vendor

Vendor

Unit Price
$
23,127.00
Ford F150
60-90
$
450.00
1,860.00
202.00
3,158.00
NA
325.00
541.00
110.00
$
29,773.00

Unit Price

Unit Price

$

-

$

-

Page 3 of 16

City of San Angelo

Description
   1.          - 3/4 Ton Regular Cab
A.6
   2.          and Model Quoted
Make
   3.
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
Hands
14.
Remote Start
15.
Locking Differential
16.          Delete
Box

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
22,190.00
2015 F250
60-90
$
450.00
2,180.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
1
1
1
1
Tota $

763.00
200.00
2,764.00
312.00
166.00
333.00
(246.00)
29,112.00

$

-

$

-

Description
   1.          - 3/4 Ton Regular Cab (Diesel)
A.7
   2.          and Model Quoted
Make
   3.
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
Hands
14.
Remote Start (Req w/Power Grp)
15.
16.          Delete
Box
17.          Heavy Duty Charging System
Extra

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
29,054.00
2015 F250
60-90
$
450.00
2,380.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $

763.00
200.00
2,764.00
312.00
166.00
333.00
(246.00)
36,176.00 *

$

-

$

-

*=Corrected

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-3-qtr ton

Page 4 of 16

City of San Angelo

Description
A.8
   2.          and Model Quoted
Make
   3.
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
Hands
14.
Remote Start
15.
16.          Delete
Box

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
24,475.00
2015 F250
60-90
$
450.00
2,180.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $

763.00
200.00
2,772.00
897.00
166.00
333.00
(281.00)
31,955.00

$

-

$

-

Description
   1.          3/4 Ton Extended Cab (Diesel)
A.9   2.          and Model Quoted
Make
   3.
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
Hands
14.
Remote Start
15.
16.          Delete
Box
Extra

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
31,620.00
2015 F250
60-90
$
450.00
2,320.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $


763.00
200.00
2,772.00
897.00
166.00
333.00
(281.00)
39,240.00

$

-

$

-

Page 5 of 16

City of San Angelo

Description
   1.          3/4 Ton Crew Cab
Make
   3.
Delivery Lead Time
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
Hands
14.
Remote Start
15.
16.          Delete
Box
17.
8’ Bed

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
25,319.00
2015 F250
60-90
$
450.00
2,180.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $

942.00
200.00
2,775.00
546.00
166.00
333.00
(281.00)
175.00
32,805.00 *

$

-

$

-

*+Corrected

Description
   1.          3/4 Ton Crew Cab (Diesel)
Make
   3.
Delivery Lead Time
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.
Steering Wheel Tilt
11.          Control
Cruise
12.          Wheel Drive
Four
Hands
14.
Remote Start
15.
16.          Delete
Box
Extra
18.
8’ Bed

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
32,183.00
2015 F250
60-90
$
450.00
2,320.00

Unit Price

Unit Price

$

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $


942.00
200.00
2,775.00
546.00
166.00
333.00
(281.00)
175.00
39,809.00

$

-

$

-

Page 6 of 16

City of San Angelo

Item

Est Qty

Jim Bass Ford

Description
   1.          - 1 Ton DRW Regular Chassis Cab
A.12
   2.          and Model Quoted
Make
   3.          Lead Time
Delivery
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.          Wheel Tilt
Steering
11.          Control
Cruise
12.          Wheel Drive
Four
13.          Start
Remote
Limited

1

Vendor

Vendor

Unit Price
24,706.00
2015 F350
60-90
$
450.00
NA

Unit Price

Unit Price

$

$

$

1
1
1
1
1
1
1
1
1
1
1
Total Bid $

763.00
200.00
2,833.00
166.00
299.00
29,417.00

-

-

Description

Est Qty

Item

Jim Bass Ford

Vendor

Vendor

Unit Price

Unit Price

Unit Price

$

$

1 $
31,233.00
   1.          - 1 Ton DRW Regular Chassis Cab (Diesel)
A.13
   2.          and Model Quoted
Make
2015 F350
   3.          Lead Time
Delivery
60-90
Parts,
1 $
450.00
   5.
Delivery
1
   6.
Extended Warranty
1
NA
   7.          Door Locks
Power
1
763.00
   8.          Windows
Power
1
   9.          Mirrors
Power
1
10.          Wheel Tilt
Steering
1
11.          Control
Cruise
1
200.00
12.          Wheel Drive
Four
1
2,833.00
13.          Start
Remote
1
166.00
Limited
1
299.00
Extra
1
Total Bid $
35,944.00

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-1-Ton

-

-

Page 7 of 16

City of San Angelo

Item

Est Qty

Jim Bass Ford

Description
   1.          - 1 Ton DRW Extended Chassis Cab
A.14
   2.          and Model Quoted
Make
   3.          Lead Time (Calendar Days)
Delivery
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.          Wheel Tilt
Steering
11.          Control
Cruise
12.          Wheel Drive
Four
13.          Start
Remote
Limited

1

Vendor

Vendor

Unit Price
26,572.00
2015 F350
60-90
$
450.00
NA

Unit Price

Unit Price

$

$

$

1
1
1
1
1
1
1
1
1
1
1
Total Bid $

763.00
200.00
3,193.00
166.00
299.00
31,643.00

-

-

Item

Description
A.15 - 1 Ton DRW Extended Chassis Cab
   1.
(Diesel)
   2.          and Model Quoted
Make
Delivery
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.          Wheel Tilt
Steering
11.          Control
Cruise
12.          Wheel Drive
Four
13.          Start
Remote
Limited
Extra

Vendor

Vendor

Unit Price

Unit Price

Unit Price

$

$

Est Qty

Jim Bass Ford

1

$

2015 F350
60-90
$
450.00
NA

1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $


33,369.00

763.00
200.00
3,193.00
166.00
299.00
38,440.00

-

-

Page 8 of 16

City of San Angelo

1
2
3
4
5
6
7
8
9
10
11
12
13
14

Description
A.16 - 1 Ton DRW Crew Chassis Cab
Delivery
Extended Warranty
Power Door Locks
Power Windows
Power Mirrors
Steering Wheel Tilt
Cruise Control
Four Wheel Drive
Remote Start

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
27,442.00
2015 F350
60-90
$
450.00
NA

Unit Price

Unit Price

$

$

$

1
1
1
1
1
1
1
1
1
1
1
Total Bid $

942.00
230.00
3,193.00
166.00
299.00
32,722.00

-

-

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

Description

Est Qty

Item

Jim Bass Ford

Vendor

Vendor

Unit Price

Unit Price

Unit Price

$

$

34,238.00
A.17 - 1 Ton DRW Crew Chassis Cab (Diesel)
1 $
2015 F350
60-90
1 $
450.00
Delivery
1
Extended Warranty
1
NA
Power Door Locks
1
942.00
Power Windows
1
Power Mirrors
1
Steering Wheel Tilt
1
Cruise Control
1
230.00
Four Wheel Drive
1
3,193.00
Remote Start
1
166.00
1
299.00
Extra Heavy Duty Charging System
1
Total Bid $
39,518.00


-

-

Page 9 of 16

City of San Angelo

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

Description
A.18 - 1.5 Ton DRW Regular Cab
Delivery
Extended Warranty
Power Door Locks
Power Windows
Power Mirrors
Steering Wheel Tilt
Cruise Control
Four Wheel Drive
Remote Start
Diesel Engine
Extra Heavy Duty Charging System

Est Qty

Item

Jim Bass Ford

1

Vendor

Vendor

Unit Price
30,115.00
2015 F450
60-90
$
450.00
NA

Unit Price

Unit Price

$

$

$

1
1
1
1
1
1
1
1
1
1
1
1
1
Total Bid $

763.00
200.00
2,523.00
166.00
308.00
6,669.00
41,194.00

-

-

Item

Est Qty

Jim Bass Ford

Description
   1.          1.5 Ton DRW Extended Cab
Make
Delivery
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.          Wheel Tilt
Steering
11.          Control
Cruise
12.          Wheel Drive
Four
13.          Start
Remote
Limited
15.          Engine
Diesel
Extra

$

Vendor

Vendor

Unit Price
32,012.00
2015 F450
60-90
$
450.00
NA

Unit Price

Unit Price

$

$

$

1
1
1
1
763.00
1
1
1 NA
1
200.00
1
3,045.00
1
166.00
1
308.00
1
6,669.00
1
NA
Total Bid $
43,613.00

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-1.5 Tons

-

-

Page 10 of 16

City of San Angelo

Item

Est Qty

Jim Bass Ford

Description
   1.          - 1.5 Ton DRW Crew Cab
A.20
   2.          and Model Quoted
Make
Delivery
Parts,
   5.
Delivery
   6.
Extended Warranty
   7.          Door Locks
Power
   8.          Windows
Power
   9.          Mirrors
Power
10.          Wheel Tilt
Steering
11.          Control
Cruise
12.          Wheel Drive
Four
13.          Start
Remote
Limited
15.          Engine
Diesel
Extra

$

Vendor

Vendor

Unit Price
32,877.00
2015 F450
60-90
$
450.00
NA

Unit Price

Unit Price

$

$

$

942.00

Total Bid $

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-1.5 Tons

NA
200.00
3,045.00
166.00
308.00
6,669.00
NA
44,657.00

-

-

Page 11 of 16

City of San Angelo

1
2
3
4
5
6
7
8
9
10
11
12
13
14

Description
A.21- 2 Ton DRW Regular Cab
Delivery
Extended Warranty
Power Door Locks
Power Windows
Power Mirrors
Steering Wheel Tilt
Cruise Control
Four Wheel Drive
Remote Start

Est Qty

Item

Jim Bass Ford

1

$

1
1
1
1
1
1
1
1
1
1
1
Total Bid $

Vendor

Unit Price

Unit Price
38,974.00
2015 F550
60-90
450.00
NA

Est Qty

Item

Description
A.22 - 2 Ton DRW Extended Cab
Delivery
Extended Warranty
Power Door Locks
Power Windows
Power Mirrors
Steering Wheel Tilt
Cruise Control
Four Wheel Drive
Remote Start

1

$

1
1
1
1
1
1
1
1
1
1
1
Total Bid $


Unit Price

763.00
200.00
2,671.00
166.00
43,224.00

$

Jim Bass Ford

1
2
3
4
5
6
7
8
9
10
11
12
13
14

Vendor

-

$

-

Vendor

Unit Price

Unit Price
40,845.00
2015 F550
60-90
450.00
NA

Vendor

Unit Price

763.00
200.00
3,193.00
166.00
45,617.00

$

-

$

-

Page 12 of 16

City of San Angelo

1
2
3
4
5
6
7
8
9
10
11
12
13
14

Description
A.23 - 2 Ton DRW Crew Cab
Delivery
Extended Warranty
Power Door Locks
Power Windows
Power Mirrors
Steering Wheel Tilt
Cruise Control
Four Wheel Drive
Remote Start

Est Qty

Item

Jim Bass Ford

1

$

1
1
1
1
1
1
1
1
1
1
1
Total Bid $


Vendor

Unit Price

Unit Price
41,714.00
2015 F550
60-90
450.00
NA

Vendor

Unit Price

942.00
200.00
3,045.00
166.00
46,517.00

$

-

$

-

Page 13 of 16

City of San Angelo

1.
2.
3.
4.
5.
6.
8.
9.

Est Qty

Item

Jim Bass Ford

Description
Unit Price
A.24 – 1/4 Ton Utility Vehicle
1 $
19,506.00
2014 Escape
Delivery Lead Time (Days)
45-60
Parts And Service Manuals
1
450.00
Extended Warranty
1
1,860.00
Electric Locks, Windows, Mirrors, Cruise Contro 1
Hands Free Bluetooth Package
1
Remote Start
1
388.00
Total Bid $
22,204.00

Vendor

Vendor

Unit Price

Unit Price

$

$

-

-

Est Qty

Item

Jim Bass Ford

Description
1
1
Extended Warranty
1
Electric Locks, Windows, Mirrors, Cruise
6.
1
Control, Steering Wheel Tilt
7. Cloth Seats
1
8. Hands Free Bluetooth Package
1
9. Remote Start
1
10. Four Wheel Drive
1
11. PPV – Non Patrol Package
1
Total Bid
1.
2.
3.
4.
5.

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-Utility

Vendor

Vendor

Unit Price
$
24,460.00
2014 Explorer
45-60
450.00
1,680.00

Unit Price

Unit Price

Vendor

Vendor

428.00
NA

$

1,885.00
1,227.00
30,130.00

Page 14 of 16

City of San Angelo

Description
Extended Warranty
6.
Control, Steering Wheel Tilt
7. Cloth Seats
8. Hands Free Bluetooth Package
9. Remote Start
10. Four Wheel Drive
11. PPV – Non Patrol Package
rd
12. 3 Row Seating
1.
2.
3.
4.
5.

Est Qty

Item

Jim Bass Ford

Unit Price
26,880.00
1 $
2014 Expedition
60-90
1
450.00
1
1,860.00
1
1
1
1
1
1

Total Bid $

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-Utility

Vendor

Vendor

Unit Price

Unit Price

$

$

345.00
388.00
2,704.00
32,627.00

-

-

Page 15 of 16

City of San Angelo

Vendor

Item

Description
Unit Price
A.27 – 1 Ton Passenger Van
1 $
24,573.00
2014 E350 Econline
60-90
1 $
450.00
Extended Warranty
1
2,180.00
729.00
6. Control, Steering Wheel Tilt
1
7. Tow Package
1
244.00
8. Remote Start
1
395.00
Total Bid $
28,571.00

Vendor

Unit Price

Est Qty

Jim Bass Ford

Unit Price

1.
2.
3.
4.
5.

$

1.
2.
3.
4.
5.

Description
A.28 – 1 Ton Cargo Van
Extended Warranty

$

-

Vendor

Unit Price
$
21,576.00
E350 Cargo Econoline
60-90
1 $
450.00
1
2,160.00

Vendor

Unit Price

Est Qty

Item

Jim Bass Ford

-

Unit Price

1

6. Electric Locks, Windows, Cruise Control
1
7. Tow Package
1
1
8. Remote Start
Total Bid $

Bids Mailed to:
All American Autoplex
All American Chevrolet
Caldwell Country Chevrolet
Dallas Dodge
Hall Buick, Pontiac, GMC
Hill Country Ford
Jim Bass Ford
Mac Haik Ford
Mitchell Toyota Kia
Philpott Motors LTD
Reliable Chevrolet
Sam Pack's Five Star Ford

Y:14-RFXVehicle MaintVM0114 Light DutyBid Tab-Vans

San Angelo
San Angelo
Caldwell
Austin
Tyler
Goldthwaite
San Angelo
Georgetown
San Angelo
Nederland
Richardson
Carrolton

623.00
244.00
395.00
25,448.00

$

-

$

-

TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX

Page 16 of 16

City of San Angelo

Memo
Date:

January 22, 2014

To:

Mayor and Councilmembers

From:

Luis Elguezabal, A.A.E., Airport Director

Subject:

Agenda Item for February 4, 2014 Council Meeting

Contact:

Bryan Kendrick, Airport (325) 659-6409 ext. 1010

Caption:

CONSENT
Consideration of adopting a Resolution authorizing the City Manager to negotiate
and execute a lease agreement and related documents with Frank Hinds D/B/A/
Precision Aircraft Services as lessee, of certain property located at the San
Angelo Regional Airport-Mathis Field, for use in an aeronautical business

History:

Precision Aircraft Services leases 43,520 square feet of land, of which 10,965
square feet is hangar (building) space.

Summary:

This Airport Property Lease Agreement is for a term of Fifteen (15) years
beginning February 1, 2014, and expiring January 31, 2029.

Financial Impact:

Lessee shall pay rent to Lessor for the use of Leased Premises in advance,
monthly, in the amount of Twenty-Five Hundred Eighty-Two Dollars and Eighty
Cents ($2,582.80) per month, for a total of Thirty Thousand Nine Hundred Ninety
Three Dollars and Fifty Five Cents ($30,993.60) per year (Annual Rent). The
above rents shall be adjusted effective the first month following every fifth year
anniversary of the Lease term. This lease is in accordance with the current
Schedule of Rates and Charges.

Related Vision Item

None

(if applicable):
Other Information/
Recommendation:

Staff recommends approval

Attachments:

Lease Agreement and Resolution

Presentation:

None

Publication:

None

Reviewed by
Director:

Luis Elguezabal, A.A.E., Airport, 01-27-14

Approved by Legal:

Submitted to City Attorney for Approval

A RESOLUTION OF THE CITY OF SAN ANGELO
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
NEGOTIATE AND EXECUTE A LEASE AGREEMENT AND
RELATED DOCUMENTS WITH FRANK HINDS D/B/A/
PRECISION AIRCRAFT SERVICES AS LESSEE, OF CERTAIN
PROPERTY LOCATED AT THE SAN ANGELO REGIONAL
AIRPORT-MATHIS FIELD, FOR USE IN AN AERONAUTICAL
BUSINESS.
WHEREAS, the City of San Angelo (City) is owner and operator of the San
Angelo Regional Airport-Mathis Field (Airport), located in Tom Green County, Texas;
and,
WHEREAS Frank Hinds d/b/a Precision Aircraft Services desires to engage in
an aeronautical business including activities reasonably incidental thereto, at the Airport;
and,
WHEREAS The City deems it advantageous to the operation of the municipal
airport and citizens of San Angelo to lease certain property at the Airport, more
particularly described in Exhibit “A”, attached to this Resolution and made a part hereof
for all purposes to Frank Hinds d/b/a Precision Aircraft Services on terms and conditions
stated;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SAN ANGELO, TEXAS THAT:
The City Manager or his designee is hereby authorized to negotiate and execute
an Airport Property Lease Agreement and related documents with Frank Hinds d/b/a
Precision Aircraft Services for the lease of certain property as described on Exhibit “A”
attached, located at the San Angelo Regional Airport-Mathis Field, Tom Green County
Texas.
PASSED and APPROVED THIS

DAY OF

, 2014.

CITY OF SAN ANGELO, TEXAS

ATTEST:
Dwain Morrison, Mayor


APPROVED AS TO CONTENT

APPROVED AS TO FORM

Luis Elguezabal, Airport Director

Lysia H. Bowling, City Attorney

AIRPORT PROPERTY LEASE
9134 Hangar Road

This Airport Lease ("Lease") is entered into between the CITY OF SAN ANGELO, a Texas
home-rule municipal corporation, acting by and through its duly authorized Mayor ("Lessor"), whose
address is 72 West College, P.O. Box 1751, San Angelo, Texas 76902, and Frank Hinds, doing
business as Precision Aircraft Services ("Lessee"), whose address is 9134 Hangar Road, San
Angelo, Texas 76904.
In consideration of the premises and of the mutual covenants and conditions herein
contained, and other valuable consideration, Lessor hereby leases to Lessee, and Lessee hereby
leases from Lessor the following described "Leased Premises";
A 0.999 acre tract of land (approximately 43,520 square feet), said 0.999
acre tract being located at 9134 Hangar Road, San Angelo Regional AirportMathis Field ("Airport"), Tom Green County, Texas, more particularly
described on Exhibit "A," attached hereto and made a part hereof for all
purposes ( hereinafter "Leased Premises" or "Premises").

1.

TERM.

1.1

Fixed Beginning and Termination Date. This Lease is granted for an initial term of
fifteen (15) years beginning February 1, 2014 and ending January 31,2029.

1.2

Option. At termination of the primary term of this Lease, Lessee shall have the option
to renew the Lease for one (1) additional five (5) year term provided that Lessee is
not then in default of any term, condition or covenant in this Lease and further
provided that Lessor is not prohibited from leasing said property pursuant to any
agreement with or requirement from the United States Government.
1.2.1

1.3

2.

Lessee shall exercise the option to renew this Lease by notifying Lessor in
writing and delivering such writing to Lessor at the address specified in
Section 11.7, entitled "NOTICES", at least sixty (60) days prior to the
expiration of the primary term.

Holdover. Any holding over by Lessee of the Leased Premises after the expiration of
this Lease shall operate and be construed only as a tenancy from month to month,
terminable at the will of Lessor.

CONSIDERATION.

2.1

Rent. Lessee shall pay rent to Lessor for the use of Leased Premises on a monthly
basis in the amount of two thousand five hundred eighty two and 80/100 Dollars
($2,582.80) for a total of thirty thousand nine hundred and ninety three and 60/100
Dollars ($30,993.60) per year (Annual Rent), for the first five (5) year period of the
term. Rent shall be adjusted as more particularly set forth below (Rent Adjustment),
by multiplying the current rent at the time of adjustment, times the Dallas/Fort Worth
Consumer Price Index ("CPI"),to be calculated thirty (30)-days prior to the end of the
first five (5) year period of the initial term. Rent will thereafter be adjusted in like
manner every five (5) years during the remainder of the initial term and any
extensions thereof.

2.1.1

Rent Adjustment CPI. After the expiration of five (5) years, and at the
expiration of each five (5) year period thereafter so long as the lease
relationship shall continue, the Annual Rent will be adjusted to reflect
increases in the following Consumer Price Index of the Bureau of Labor
Statistics of the United States Department of Labor: the Non-Seasonally
Adjusted Consumer Price Index - All Urban, All Items, Dallas-Fort Worth
Area. The index numbers will be taken from this consumer price index as
follows:
a.

b.

If the CPI - Dallas-Fort Worth Area is discontinued during the lease
term, the remaining rent adjustments called for in this section will be
made by using the formula set forth above, but sUbstituting the index
number for the Consumer Price Index - Non-Seasonally Adjusted
U.S. City Average for All Items, For All Urban Consumers for the
index number for the Consumer Price Index - All Urban, All Items,
Dallas-Fort Worth Area. If both the consumer price indexes specified
in this section are discontinued during the lease term, the remaining
rent adjustments called for in this section will be made by using such
statistics of the Bureau of Labor Statistics of the United State
Department of Labor that the City's Airport Director determines are
most nearly comparable to the Consumer Price Index - All Urban, All
Items, Dallas-Fort Worth Area.

c.

2.2

The adjustment in the Annual Rent is determined by multiplying the
then current rent by a fraction, the numerator of which is the index
number for the month immediately preceding the commencement of
the adjustment (or the closest month preceding the commencement
of the adjustment for which an index number is available) and the
denominator of which is the index number for the first month of the
immediately preceding lease period (or the closest month following
the first month of the immediately preceding lease period for which
an index number is available). For example, if the calculation is for
the period February 1, 2014 through January 31, 2019, the
numerator will be the index number for January 2019, if available, or
December 2018 if an index number for January is not available, and
the denominator will be the index number for January 2014, if
available, or December 2013 if not available. If the product is greater
than the then current rent, Lessee will pay this greater amount as the
Annual Rent until the time of the next rent adjustment as called for in
this section. If the product is less than then current rent, the annual
rent will not be adjusted at that time, and Lessee will pay that amount
until the time of the next rent adjustment as called for in this section.
In no event may any rent adjustment called for in this section result in
an annual rent of less than the amount designated in Section 2.1.

Rent adjustments will take place on: February 1,2019 and February
1,2024.

Time. The first of such rental payments shall be due and payable on February 10,
2014, and subsequent payments shall be due and payable on the 10lh day of each
succeeding month thereafter during the term of this Lease. Lessor may exercise any
or all of the several remedies authorized under this Lease or federal or state law for
-2-

Y:Lysla H. Bowling City AlIorneyIDanLEASE$13.439..AP_PRECISrON_LEASE_1_24_14.dOcx

Lessee's failure to pay rent when due, and to pay accrued late fees and interest,
2.3

2.4

3.

Place of Payment. All such payments shall be made at the Airport Director's office at
San Angelo Regional Airport-Mathis Field, 8618 Terminal Circle, Suite 101, San
Angelo, Texas 76904, or at such other place as Lessor may from time to time
designate by written notice to Lessee.
Delinquent Payments. Lessee shall accrue a late fee immediately payable to Lessor
for any rent that becomes past. The late fee shall be five percent (5%) of the amount
of rent past due in accordance with current City ordinances, provided however, that
this provision for late charges or interest shall not be construed as a waiver of the
right of Lessor to terminate this Lease at its option as authorized herein. Should the
City Council increase or change the manner of calculation of late fees after
execution of this Lease, Lessee agrees to pay late fees as adopted by Cit Council.
Late fees shall be considered additional rent. Any unpaid past due rent and late fees
shall bear interest at 10% per annum, or the maximum interest rate allowed by law,
whichever is less.

GRANT OF LICENSE.
3.1

3.2

4.

Lessor grants Lessee a non-exclusive license, concurrent with the herein-described
Lease to engage, in common with others so licensed, in an aeronautical business
which may consist of service and rental of aircraft and aircraft engines, parts, radios,
and equipment; sales demonstrations of aircraft and aircraft accessories and any
other activities reasonably incidental to aircraft maintenance upon the airport
property generally. Lessee shall confine his operation at the Airport to the Leased
Premises, except that servicing of aircraft may occur upon the ramp and loading
apron adjacent to the Airport terminal building. Lessee may service and store
aircraft on any other part of the Airport not under lease to another operator that is
designated by the Airport Director, upon the Airport Director's finding of exceptional
circumstances. It is agreed that Lessee will not park or permit to be parked any
aircraft on the ramp when such parking obstructs aircraft operations. Any parking of
aircraft on the ramp may be changed or stopped at any time, and the parked aircraft
required or caused to be immediately removed, when deemed necessary by the
Airport Director.
Lessee shall confine its operation at the Airport to the Leased Premises and to those
portions of the aircraft ramp area that are designated by the Airport Director. Lessee
shall not solicit sales or services for aircraft that are parked or stored in any exclusive
area of another operator located on the Airport premises.

LESSEE'S COSTS RELATED TO USE OF THE LEASED PREMISES.
4.1

Utilities. Lessee shall payor cause to be paid when due all charges for water,
sewer, gas, electricity, telephone, cable, trash collection and any and all other utilities
used on Leased Premises throughout the initial term of this Lease and any
extensions thereof, including utility connection fees and costs.

4.2

Taxes and Assessments. It is further understood and agreed that Lessee shall pay
and discharge all taxes, general and special assessments and other charges of
every description which during the term of this Lease may be levied on or assessed
against Lessee's personal property or the Leased Premises and all interest therein

·3Y;Lysla H. Bowling City AllorneyOanlEASES13-439_AP_PRECISION_lEASE_'_24_14.docx

and all improvements thereon, whether belonging to Lessor or Lessee, or to which
either of them may become liable. Lessee shall pay all such taxes, charges and
assessments to the public officer charged with the collection thereof not less than
fifteen (15) days before the same shall become delinquent, and LESSEE AGREES
TO INDEMNIFY AND SAVE HARMLESS LESSOR FROM ALL SUCH TAXES,
CHARGES AND ASSESSMENTS.
4.3

5.

Incidental Fees. Lessee shall also payor cause to be paid when due all incidental
charges, such as permit fees or any other fees or costs, incurred in connection with
Lessee's business operation or use of the Leased Premises.

LAWS, REGULATIONS AND LIMITATIONS.
5.1

Observance. Lessee agrees to observe and comply with all applicable federal, state
and local laws and regulations in the operation of Lessee's business and use of the
Leased Premises. Lessee agrees to observe and obey all Airport rules and
regulations promulgated and enforced by the City of San Angelo and by any other
governmental authority having jurisdiction over the conduct of operations at the
Airport. Violation of a law or laws constituting a crime of moral turpitude by an officer.
director or principal of the Lessee shall be deemed a material breach of this Lease
for which no cure is possible and Lessor may, in such an event, terminate this Lease
by providing thirty (30) day written notice as provided for herein.

5.2

Lease Limited. It is agreed that this Lease shall be limited, notwithstanding its
terms, by the provision of any existing or future agreement between Lessor and the
United States government, relative to the operation or maintenance of the Airport,
the execution of which has been or may be required as a condition precedent to the
expenditures of federal funds for the development of the Airport.

5.3

Waste Water. If Lessee's use of the Premises results in the discharge or potential
discharge of waste water, Lessee shall immediately apply to the Texas Commission
on Environmental Quality (TCEQ) for a waste water discharge permit. Lessee shall
also advise the Airport Director of which drains or other waste water facilities Lessee
will use in disposing of waste waters. The Airport Director may designate specific
drains, sewers or other facilities that Lessee may use for disposal of waste water.

. 5,4

Hazardous Waste/Contaminants. Lessee agrees that it will not cause or permit
release of any hazardous substances or contaminants, either intentional or
accidental by act or omission, onto Premises or Airport property. If any release does
occur, Lessee shall immediately notify the Airport Director and the TCEQ, followed
with written notification, and shall comply with any cleanup requirements issued.
Lessee shall be exclusively and completely liable for any consequences of such a
release, including clean up, compliance and related costs. Lessee warrants that it
has fUlly inspected the Leased Premises and that Lessee has verified that, and is
satisfied that, there are no hazardous wastes or contaminants located thereon.
Lessee understands and agrees that it shall remove or cause to be removed all
hazardous waste or contaminant substances from the Leased Premises upon
termination of this Lease.

5.5

Easements. It is understood and agreed that this Lease is made sUbject and
subordinate to the terms of any oil, gas and other mineral lease and right-of-way
easements of any nature which may have been executed prior to this Lease or which

·4Y:lysla H. Bowling City AltorneyDanLEASES13-439_AP_PRECISION_LEASE_1_24_14.docx

City Council Meeting Agenda Feb 4 2014

City Council Meeting Agenda Feb 4 2014

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