August 2012 refresher training

2012

Election Worker Training
**Please Turn All Cell Phone Ringers
Off or on Vibrate**
2012 August Primary
Election
Brian D. Newby
Johnson County Election Office
July 21, 2012

2012

Agenda
1. Timeline
2. What’s Unique About This Election?
3. Terms/Components of the Election
4. Election Day, A-Z (or, 6-8)
5. Wrap-Up, Questions

2012

For some, it’s been about 15
months since we’ve seen you

What’s Changed
• Registration Form
• Close of Registration Date
• Elimination of First –Time Voter
• Photo ID Requirements
• Check-in Process
• Poll Book
• Provisional Envelope
• ―Peach Sheet‖

2012 Countdown
Pre-election

Advance Voting by Registration Closes
Mail Begins 20 Days Two Weeks Before
Before Election Election (Monday)

Advance Voting in Advance Ballots
Person Begins One Must Be Returned
Week Before by 7 p.m. on
Election Election Day

What Hasn’t Changed

AT LEAST 95
PERCENT,
MAYBE MORE

2012 Countdown
Pre-election

Registration Closes Advance Voting by
21 Days Before Mail Begins 20 Days
Election Before Election

Advance Voting in Advance Ballots
Person Begins Two Must Be Returned
Weeks Before by 7 p.m. on
Election Election Day

2012 Countdown
Election

Supervising Judges
Pick Up Materials
Election Day
Monday, Call
Workers

Board of County
Provisional Ballots
Canvassers Certify
are Sorted
Election

Advance Voting—2008 Presidential
50 percent of voters voted in advance. The distribution results in
three distinct elections—in person advance, advance by mail,
and in-person at the polls. In-Person Advance 86,020
By-Mail Advance 55,585
In-Person Election Day 143,396
Total 285,001*

*--provisional votes distributed proportionately
to election night totals

(In-Person Election Day)
(In-Person Advance)

(By-Mail Advance)

Brian D. Newby, July 2010 9

2012

Agenda
1. Timeline
2. What’s Unique About This Election?
3. Terms/Components of the Election
4. Election Day, A-Z (or, 6-8)
5. Summary Video
6. Connect the Dots

Johnson County, Kansas
Est. Population 550,000 Registered Voters 369,588
Registered Voters 350,000

Brian D. Newby, July 10, 2012 9

2012

Election Term Review

Elections-Primary
Elections-General

2012


Poll Agent

Poll Agents
• Must have a form approved by the Election Office
• Must wear an Observer tag
• Can sit 3 feet from registration table
• Election worker announces name of voter in an
audible manner once
• May ask for a reading of results at close
• May not conduct verbal exit polls
• May not impede the voter

Manual: Section 10
Pages 127129

2012


Write-In Votes

2012

People Will Come Early

Expect a Line at 7 a.m.

MANAGER CARD
DO NOT OPEN THIS ENVELOPE
UNTIL 7:00 P.M.
Use this card to end the election on the
voting machines only.
Do not use this card in the
card encoder machine.

Johnson County KS
Election Office
(913) 782-3441
EP Code 1

015368
lll ll ll l
Machine Tapes

Red Bag
Advent Lutheran Church

EP001
November General (11/2/04)

Manager Card
Broken Opening Seal

ROOM LAYOUT – PERFECT VOTER
Perfect Voter
votes and exits
machine Voting
Provisional machine
booth

Voting
machine
Perfect Voter returns deactivated
Voter Card to container and receives Election worker
EW admits Perfect
―I Voted‖ sticker
Voter to voting
EW machine and
Perfect Voter receives confirms precinct
Voter plastic Voter Card split & party
Perfect Voter affiliation (in
enters here encoded according to Voting
receives Voter partisan election)
Receipt receipt
machine
Voter checks in

Encoder
machine

Voting
machine

PRE-ELECTION MODE
JOHNSON COUNTY ELECTION OFFICE
NOVEMBER 7, GENERAL ELECTION

ADVENT LUTHERAN CHURCH

Test Vote Logic & Accuracy

Upload Results Clear Results

Set for Election

Audio Ballots
• The Help America Vote
Act of 2002 requires that
each polling place provide
the means for a disabled
voter to vote unassisted
• In Johnson County, we are
using the touch screen
machines with an audio
ballot to meet this
requirement
• Select any one of your
voting machines to serve
as the audio ballot
machine – select a
machine with ample room
for assisting the voter

Connecting Headphones
and Keypad
• Insert keypad connector into
receptacle located on back of
voting machine tablet. Push
connector into tablet

• Snap keypad into slot on right
side of voting machine. Keep
headphones with the voter
cards at the Encoder machine
• When needed, connect
headphones to voting machine
by inserting connector into
small round slot on the lower
front right side of the voting
machine tablet

AUDIO BALLOT KEYPAD FUNCTIONS
Voting a Ballot
ABC DEF
1
Decrease volume
(at any time)
GHI JKL
2 3
Increase volume
(at any time)
MNO
Lending
Assistance
4 5 6
Return to previous
Select / cancel Advance to next
candidate or race
candidate candidate or race
OR Review ballot
PQRS TUV WXYZ
7 8 9
Continue voting
(returns to top of race)
Review or confirm
votes on Cast Ballot
• Two election workers or
* 0 # a person of the voter’s
Decrease playback speed
(at any time)
Repeat instructions
(at any time)
Increase playback speed
(at any time) choice may assist the
voter – this will be easier
Voter must listen to all candidates to proceed to the next race
Review Ballot is an option only after Cast Ballot

Entering a Write-in Vote
ABC DEF
if the ballot is visible
1 2 3
Spaces between names • There is a laminated
GHI JKL MNO
4 5
Cancel vote for
6
Advance to next
guide for the keypad
Return or review

PQRS
write-in candidate
TUV
candidate or race
WXYZ
functions in the Audio
7 8 9
Continue entering Confirm vote for Ballot Kit
write-in candidate write-in candidate

* 0 #
Accept entries and vote
Delete entries Cancel write-in vote
for this write-in candidate

Spell name using keys 2 – 9 to select letters assigned to each key
(e.g. to select “C”, press “2” three times, then press “0”)

Hide Ballot
• If the ballot is hidden,
you will see a big red
Cancel box with the words
“Cancel Ballot” in
middle of screen
Ballot • You will not be able to
confirm the precinct
part for the ballot
• Touch “Cancel Ballot”
and re-encode voter
card with “Hide Ballot”
unchecked if you want
to show ballot

Encoding Voter Cards with Audio Ballot
• If the voter wishes to
vote by listening to the
ballot, touch the box in
front of “Audio Ballot”
until a check mark
appears
• By default, the ballot will
be hidden. To show the
ballot, touch the check
mark in front of “Hide
Ballot” until the check
mark disappears
• You may also magnify
the ballot when encoding
the card with or without
audio

Encoding Voter Cards with Audio Ballot

VOTER RECEIPT
Precinct Part Party

____________ _________

First Letter Line #
of Last Name
____________ _________

VOTER RECEIPT
Precinct Part Party
Q204.01
____________ D
_________

First Letter Line #
of Last Name
A
____________ 7
_________

Republican Democratic Libertarian, Reform, or Americans
Voter Affiliated Elect Affiliated Voter
Voter
Affiliate with
Republican Party Remain
Unaffiliated
(Fill out form) Affiliate with
Democratic Party
(Fill out form)

Non-Partisan Ballot
County Offices

ROOM LAYOUT – PROVISIONAL VOTER
Provisional Voter votes paper
ballot in private in
provisional booth
Voting
Provisional
machine
booth

Ballot Bag
Provisional Voter Provisional voter signs green
returns voted ballot in provisional voters’ signature sheet &
sealed envelope to receives paper ballot and envelope
election worker who Voting
observes as voter places machine
in Ballot Bag

EW
Provisional voter Provisional voter (has EW
receives ―I moved, changed name,
Voted‖ sticker or already received an
advance ballot) is sent to Voting
Voter provisional table
enters here machine
Voter checks in

Encoder
machine

Voting
machine

Provisional Ballots

• Protect voter rights by ensuring voters
don’t leave without casting a ballot.

Provisional Ballots

• Should be issued anytime ―ADVANCE‖
is in the poll book (if the voter wants to
vote).

Provisional Ballots

vote).
• Prevents gold voter mistakes, if in doubt.

Provisional Ballots
vote).
• Prevents gold voter mistakes, if in doubt.
• Always ask for ID unless ―Exempt‖

Manual: Section 7 Page 104
OFFICIAL BALLOT ENVELOPE

First Letter of Last Name: _________ Roster Line Number: ___________

EP Code: _________________

Printed Name: __________________________________________________

Signature: ____________________________________________________

PLEASE NOTE: This is not a provisional Ballot.
Rev. 9/06

Attention Election Workers:
This is not a provisional ballot envelope!

Do not use this envelope for voters
who have moved, changed name,
already received an advance ballot, do
not have required ID, or dispute their
party affiliation.

2012

Perfect Voter = Machine
Provisional Voter = White
Envelope
Perfect Paper Requestor =
Gold Envelope

No Requirement (36)
Non-Photo ID (10)
Photo ID (4)

No Requirement (23)
Non-Photo ID (19)
Photo ID (6)
Strict Photo ID (2)

*

No Law or Legislation (3)
Existing Law (22)
Enacted Legislation (8)
Failed/Vetoed Legislation (7)
Pending Legislation (10)

No Requirement (19)
Non-Photo ID (16)
Photo ID (7)
Strict Photo ID (8)

Our 2012 Mission

Stay on Target!

2012

Summary/Questions/
Wrap-Up

Our 2012 Mission
1. Always check ID, no exceptions.

Our 2012 Mission
2. Never deny someone the right to
vote.

Our 2012 Mission
vote.
3. If in doubt, issue a provisional
ballot.

Our 2012 Mission
vote.
3. If in doubt, issue a provisional
ballot.
4. That said, learn the process to
reduce the number of provisional
ballots.

Key Metrics--Presidential Elections
2004 2008
Polling
286 284
Places

11,301 Provisional 8,198
Ballots


Key Metrics--Presidential Elections
2004 2008
Polling
286 284
Places

11,301 Provisional 8,198
Ballots
We have 5 days (120 Hours) to research
and categorize provisional ballots to
prepare for the canvass.

Our 2012 Mission

ID is Checked to
Verify Name and
Picture, Not Address.

Valid forms of photographic ID:

 Driver’s license or nondriver’s ID card issued by Kansas or by another state or
district of the U.S.
 U.S. passport
 U.S. military ID document
 Concealed carry of handgun license issued by Kansas or by another state or
district of the U.S.
 Employee badge or ID document issued by a municipal, county, state, or federal
government office
 Student ID card issued by an accredited postsecondary institution of education in
Kansas
 Public assistance ID card issued by a municipal, county, state, or federal
government office

Guidelines for Assessing Photo ID Documents
Remember, the ID document is used only to verify the
voter’s name and image.
First, verify that the name on the ID is consistent with
the poll book. If consistent, issue a regular ballot. If it is
not consistent, issue a provisional ballot.
Second, compare the photograph on the ID to the voter.
If you are satisfied that the voter is the person depicted
in the photo on the ID document, issue a regular ballot.

 If you are unable to make a determination because the
document is degraded or the photo is poor quality, issue
a regular ballot if one of the following conditions is met:
 (1) the date of birth on the ID document matches the
poll book, or
 (2) the voter submits a second ID document with a
photo that appears to be the voter, or (3) one of the
other poll workers has personal knowledge that the
voter is the person in the photo.
 Issue a provisional ballot if none of these conditions is
met or if you are not satisfied that the voter is the person
depicted in the photo.

If there is disagreement among poll workers as to whether a
voter’s ID document is valid, the supervising judge shall
decide whether to issue a regular ballot or a provisional
ballot. This procedure does not exempt the voter from
providing an ID document. The only voters exempt from the
ID requirement are those who sign a Declaration of
Religious Objection (Form DRO).
The address on the ID document does not have to match the
poll book. Use the poll book to verify the voter’s address,
not the ID document.
Persons age 65 or older may use expired ID documents.

Exemption from the ID requirement

 Any person whose religious beliefs prohibit
photographic identification may be exempted from the
photo ID requirement.
 Any such person may complete and sign a declaration
and file it with the Secretary of State or the county
election officer before the election.
 Some voters may sign them at the polling place.
 Form DRO is used for this purpose. (Declaration of
Religious Objection)

Traps to Avoid

The Talker
Either praises you
for asking for
Photo ID or criticizes
the system. Either way,
this person would like
to engage you in the
discussion.

Traps to Avoid

Wrong ID Guy
Instead of one of these,

Traps to Avoid

Wrong ID Guy
a Costco Card, a photo,
a pool pass or

Traps to Avoid

Wrong ID Guy
a Costco Card, a photo,
a pool pass or worse.

Traps to Avoid

The ―New Me‖
Voter doesn’t bear any
resemblance to his or
her photo.

Traps to Avoid

The Familiar Face
Voter is a friend,
acquaintance, or even a
pastor from church.
ID must be checked, by
law.

Traps to Avoid

The Name Du Jour
Voter’s name doesn’t
resemble that in the
poll book at all.

Traps to Avoid

The Name Du Jour
Voter’s name doesn’t
resemble that in the
poll book at all.
This will lead to most
of your provisional
ballots.

Traps to Avoid

Feisty Man
Doesn’t have the right
ID and doesn’t want to
complete a provisional
ballot or come back
with an ID.

Traps to Avoid

The Protestor
Refuses to show ID or
doesn’t bring ID.

VOTER NOTICE
In compliance with federal Voting System Standards, the voting machine
will notify you if you have not touched the screen for 2 minutes.

If the machine is inactive for 2 consecutive minutes, a special screen will
appear. If this screen appears, simply touch “Resume” at the bottom of
the screen to return to your ballot. You will return to where you left off.
Your selections to that point will not be lost.

If you do not touch “Resume” within 30 seconds of the message, your
voter card will eject and you will need to see an election worker to begin
voting again. Election workers are trained to assist you if this occurs.

You may resume as many times as needed.


• Take voter back to
Encoder
Card was • Voter doesn’t go to the
Cancelled back of the line
• Program a new card

• I Voted Sticker
Card was • If the voter insists,
allow a provisional
Voted ballot

2012

This election brought to you by the color

Gold

Manual: Section 8 Pages 113-114
How to Direct Lost Voters
• With the new state-wide voter registration
system, you must use two reports
• First Step = Street File Listing
• Second Step = Precinct Polling Places
Report
• Follow along with the next screens on your
street file listing and precinct polling places
hand-out
• Find the polling place for a voter who lives at
3711 W 71st Terr

• Begin with Street Name • Find range where numbers fall
Manual: Section 8 • Select Street Type • Is address odd or even?
Pages 113-114 • Choose the Street direction
Precinct Part for Example
Johnson Address is O302.01 and
Example: 3711 W 71st Terr City is Prairie Village
Street File Listing (for selected Districts)

Selected Districts: WD03
Address Range
Segment ID Dir Street Name Type Dir Low High Odd/Even Low High Precinct Part City Zip Ward
Unit Unit
737627 W 71st St 1900 2599 Both O303.01 Prairie Village 66208 WD03
737628 W 71st St 2700 3798 Even O303.01 Prairie Village 66208 WD03
737629 W 71st St 2701 3898 Odd O303.01 Prairie Village 66208 WD03
737630 W 71st St 3701 3805 Odd O302.01 Prairie Village 66208 WD03
737842 W 71st Terr 1900 2508 Even O303.01 Prairie Village 66208 WD03
737843 W 71st Terr 1901 2309 Odd O303.01 Prairie Village 66208 WD03
737870 W 72nd St 1900 2399 Both O303.01 Prairie Village 66208 WD03
737872 W 72nd St 2801 3209 Odd O302.01 Prairie Village 66208 WD03
737873 W 72nd St 2900 3208 Even O302.01 Prairie Village 66208 WD03
738063 W 72nd Terr 1900 2399 Both O303.01 Prairie Village 66208 WD03
738064 W 72nd Terr 2800 3202 Even O302.01 Prairie Village 66208 WD03
738065 W 72nd Terr 2901 3203 Odd O302.01 Prairie Village 66208 WD03
738066 W 72nd Terr 3900 4199 Both O301.01 Prairie Village 66208 WD03
738086 W 73rd St 1900 2599 Both O303.01 Prairie Village 66208 WD03
738275 W 73rd Terr 1900 2399 Both O303.01 Prairie Village 66208 WD03
738276 W 73rd Terr 2700 3198 Even O302.01 Prairie Village 66208 WD03
738277 W 73rd Terr 2701 3099 Odd O302.01 Prairie Village 66208 WD03
738278 W 73rd Terr 3301 3899 Odd O302.01 Prairie Village 66208 WD03
738279 W 73rd Terr 3400 3706 Even O302.01 Prairie Village 66208 WD03

Johnson

Precinct Polling Places Report
Precinct
Precinct Part List Default Polling Place Alternate Polling Place
Find the Polling Place for: Prairie Village 3-01 Prairie Baptist Church None
O301.01 7416 Roe Ave
Prairie Village, KS 66208
Prairie Village Prairie Village 3-02 Brighton Gardens None
O302.01 7105 Mission Rd
O302.01 Prairie Village 3-03 Belinder Elementary School None
O303.01 7230 Belinder Rd
Prairie Village 4-01 Corinth Elementary School None

Answer: O401.01 8301 Mission Rd
Prairie Village 4-02 Hillcrest Covenant Church None
O402.01 8801 Nall Ave
Brighton Gardens Prairie Village, KS 66207
Prairie Village 4-03 Hillcrest Covenant Church None
O403.01 8801 Nall Ave
7105 Mission Rd Prairie Village, KS 66207

Prairie Village 5-01 Briarwood School None
Prairie Village O501.01 5300 W 86th St
Prairie Village 5-02 Prairie Village City Hall None
Prairie Village 5-03 Lutheran Ch of Resurrection None
Prairie Village 6-01 Mission Rd Comm of Christ None
Prairie Village 6-02 Mission Rd Comm of Christ None
Manual: Section 8 Prairie Village 6-03
O603.01
Congregation Kol Ami
7501 Belinder Rd
None


Pages 113-114

Jo-Co Po-Lo

www.jocopolo.com

Johnson County Election Office

Outreach Approach
ElectionDiary.com

Text ―Follow ElectionDiary‖ to 40404

NO
CAMPAIGNING
OR DISTRIBUTION
OF LITERATURE
BEYOND THIS POINT

Electioneering
K.S.A. 25-2430. "Electioneering at polling
places is knowingly electioneering on election
day within any polling place or within a radius
of two hundred fifty (250) feet from the
entrance thereof. As used in this section,
electioneering means an attempt to persuade
or influence by any means, eligible voters, to
vote for or against a particular candidate, party
or question submitted.

Electioneering at polling places is a class
C misdemeanor."

Disorderly Election Conduct
K.S.A. 25-2413. "Disorderly election conduct is willfully:
(a) Disturbing the peace in or about any voting place on election day;
(b) leaving or attempting to leave a voting place in possession of any
ballot, except as is specifically permitted by law;
(c) approaching or remaining closer than three feet to any voting booth,
voting machine or table being used by an election board except as
admitted for the purpose of voting or by authority of the supervising
judge;
(d) interrupting, hindering or obstructing any person approaching any
voting place for the purpose of voting;
(e) engaging in any of the following activities within 250 feet from the
entrance of a polling place during the hours the polls are open on
election day:
(1) solicitation of contributions; or
(2) conduct of advisory elections other than those specifically authorized
by law, including the exercise of home rule power, to be conducted
by a county election officer.

Disorderly election conduct is a class B misdemeanor."

Poll Closing
2012

The Twilight Zone

Poll Closing
2012

Manual: Section 11
Page 135

CLOSING THE POLLS
#2
All remaining workers pack
green suitcase and black
suitcase using checklists
EW

#4
EW
#1 All remaining
Designated driver election workers go
leaves with PC cards in to the parking lot
DD PC Card Bag together
#5
Supervising Judge drives
the black suitcase, black
SJ Provisional

file box, and red official Ballots
Inside

ballot bag to designated
Provisional
location
booth

Encoder
machine

#3
All remaining workers line up voting machines,
Provisional booth, & green suitcase and cable
together as they were found

Supervising Judge
drives the black
suitcase, black file SJ
box, and red official
ballot bag to
designated location Provisional
Ballots
Inside

7:20
10:30
Polling Place
(210)
Results 10:00

PC Card Server

Results
7:40
Drop-
Off Site
(20) Upload
PC Card PC Card
PC Card
(1,200)
8:10

Election Office
PC CardPC Card
PC Card

ADA KITS

Use to prop inside door open

Use to tape door plunger on
outside door

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