1. Business Service Center Update
May 1, 2012
1

2. Major Projects Update
• Implementation of eForms (e.g. electronic HRM forms with
workflow, etc.)
 Initiated project January 2012
• Consolidation of 4 applicant tracking systems into 1.
 Continuing research on options – expected FY13 project
• Implementation of Expenses module (e.g. electronic travel
and payments processing, etc.)
 Initiated preliminary research on options – expected FY13
project
• Implementation of electronic time sheets and leave
approvals
 Currently undergoing a pilot on electronic timesheets – will hear
more shortly
2

3. Process Improvement Projects Update
• Vendor Setup
 Pilot Complete for Phase 1
• Employee On-boarding
 Beginning discussions with stakeholders; initial concept 50%
complete.
• Employee Off-boarding
 Finalizing concept with ITSS; beginning discussions with
stakeholders.
• Lump Sum Payout
 Merged into eForms implementation.
• ePro Requisition Processing
 initial EIS/processing changes completed; rolling out additional
training and outreach to customers in Spring 2012.
3

4. Standardization of Business Practices
• BSC Operations Committee
• Charge is to standardize business practices across
the UNT System
• Members from each member institution:
 Chief Finance Officers (4)
 Chief HR Officers (4)
 Controllers (3)
 Associate Vice Chancellor for Business Services (1)
• Meet on regular basis
4

5. Standardization of Business Practices (cont’)
• Meal Reimbursements at Conferences
 Monitor to ensure that meals were not covered in
registration fees when reimbursements are requested
• Meal Reimbursement with No Overnight Stay
 Tax meal reimbursement when there was no overnight
(not to be confused with business meal reimbursements)
• Tax Reimbursements >60 Days Old
 Monitor the age of reimbursements and tax accordingly
• Gifts/Tips – Allowable Source of Funds
 Allow non-state (local) deptids (not projids) to fund
gifts/tips where restrictions are silent or not prohibitive
NOTE: all above changes have an effective date of 3/1/12
5

6. Standardization of Business Practices (cont’)
• Annualize Hourly Rate for Payroll Calculations–2080 Rule
 Convert from monthly hourly rate calculation to annualized
hourly rate calculation
 NOT IMPLEMENTED YET
• Initiation of Staff Employment Postings by Department
 Allow departments to initiate postings using approved (and
restricted) templates
 NOT IMPLEMENTED YET AT UNT AND UNTS
• Staff Employment Offer Letters
 Require written offer letters for staff appointments
 NOT IMPLEMENTED YET AT UNTHSC
6

7. Individually Billed Travel Cards (IBT)
• Suggested use of individually billed cards so that you are
in control of travel plans and can make them
immediately.
• Will receive reimbursement of expense as incurred – do
not have to wait until trip has occurred.
• “Soft” credit check – should not affect employee credit
rating.
• Travel advances will still be available for those unable to
qualify for IBT.
7

8. HUB Fair
Thursday, May 10th
11am to 1pm
8

9. HRM8 Issues?
• BSC continues to review all processes to ensure that
prompt, efficient service is provided.
9

10. 10

11. Questions?
Remember that we have answers on our website, BSC
Solution…click to get answers.
11