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Effective Use of Powerpoint as a
                presentation tool




             By: Custorio, Chancellor D.
                               FV1216
10 Tips for More Effective
                         PowerPoint Presentations
    1. Write a script.




●   A little planning goes a long way. Most presentations are written in
    PowerPoint (or some other presentation package) without any sort of
    rhyme or reason.




●   That’s bass-ackwards. Since the point of your slides is to illustrate
    and expand what you are going to say to your audience. You should
    know what you intend to say and then figure out how to visualize it.
    Unless you are an expert at improvising, make sure you write out or
    at least outline your presentation before trying to put together slides.
●   And make sure your script follows good storytelling conventions: give
    it a beginning, middle, and end; have a clear arc that builds towards
    some sort of climax; make your audience appreciate each slide but
    be anxious to find out what’s next; and when possible, always leave
    ‘em wanting more.




    2. One thing at a time, please.



●   At any given moment, what should be on the screen is the thing
    you’re talking about. Our audience will almost instantly read
    every slide as soon as it’s displayed; if you have the next four
    points you plan to make up there, they’ll be three steps ahead
    of you, waiting for you to catch up rather than listening with
    interest to the point you’re making.
3. No paragraphs.


●Where most presentations fail is that their authors, convinced they
are producing some kind of stand-alone document, put everything
they want to say onto their slides, in great big chunky blocks of
text.


●Congratulations. You’ve just killed a roomful of people. Cause of
death: terminal boredom poisoning.


●Your slides are the illustrations for your presentation, not the
presentation itself. They should underline and reinforce what you’re
saying as you give your presentation — save the paragraphs of
text for your script. PowerPoint and other presentation software
have functions to display notes onto the presenter’s screen that do
not get sent to the projector, or you can use notecards, a separate
word processor document, or your memory.
4. Pay attention to design.



●   PowerPoint and other presentation packages offer all sorts of
    ways to add visual “flash” to your slides: fades, swipes, flashing
    text, and other annoyances are all too easy to insert with a few
    mouse clicks.



●   Avoid the temptation to dress up your pages with cheesy effects
    and focus instead on simple design basics:



●   Use a sans serif font for body text. Sans serifs like Arial,
    Helvetica, or Calibri tend to be the easiest to read on screens.
●   Align text left or right. Centered text is harder to read and looks
    amateurish. Line up all your text to a right-hand or left-hand
    baseline – it will look better and be easier to follow.



●   Avoid clutter. A headline, a few bullet points, maybe an image –
    anything more than that and you risk losing your audience as
    they sort it all out.
●   Use decorative fonts only for slide headers, and then only if
    they’re easy to read. Decorative fonts –calligraphy, German
    blackface, futuristic, psychotic handwriting, flowers, art
    nouveau, etc. – are hard to read and should be reserved only
    for large headlines at the top of the page. Better yet, stick to a
    classy serif font like Georgia or Baskerville.



●   Put dark text on a light background. Again, this is easiest to
    read. If you must use a dark background – for instance, if your
    company uses a standard template with a dark background –
    make sure your text is quite light (white, cream, light grey, or
    pastels) and maybe bump the font size up two or three notches.
5. Use images sparingly
●   There are two schools of thought about images in
    presentations. Some say they add visual interest and keep
    audiences engaged; others say images are an unnecessary
    distraction.



●   Both arguments have some merit, so in this case the best
    option is to split the difference: use images only when they add
    important information or make an abstract point more concrete.
●   While we’re on the subject, absolutely do not use PowerPoint’s
    built-in clipart. Anything from Office 2003 and earlier has been
    seen by everyone in your audience a thousand times – they’ve
    become tired, used-up clichés, and I hopefully don’t need to tell
    you to avoid tired, used-up clichés in your presentations. Office
    2007 and non-Office programs have some clipart that isn’t so
    familiar (though it will be, and soon) but by now, the entire
    concept of clipart has about run its course – it just doesn’t feel
    fresh and new anymore.
6. Think outside the screen.



●   Remember, the slides on the screen are only part of the
    presentation – and not the main part. Even though you’re liable
    to be presenting in a darkened room, give some thought to your
    own presentation manner – how you hold yourself, what you
    wear, how you move around the room. You are the focus when
    you’re presenting, no matter how interesting your slides are.
7. Have a hook.



●   Like the best writing, the best presentation shook their
    audiences early and then reel them in. Open with something
    surprising or intriguing, something that will get your audience to
    sit up and take notice. The most powerful hooks are often those
    that appeal directly to your audience’s emotions – offer them
    something awesome or, if it’s appropriate, scare the pants off of
    them. The rest of your presentation, then, will be effectively
    your promise to make the awesome thing happen, or the scary
    thing not happen.
8. Ask questions.



●   Questions arouse interest, pique curiosity, and engage
    audiences. So ask a lot of them. Build tension by posing a
    question and letting your audience stew a moment before
    moving to the next slide with the answer. Quiz their knowledge
    and then show them how little they know. If appropriate, engage
    in a little question-and-answer with your audience, with you
    asking the questions.
9. Modulate, modulate, modulate.



●   Especially when you’ve done a presentation before, it can be
    easy to fall into a drone, going on and on and on and on and on
    with only minimal changes to your inflection. Always speak as if
    you were speaking to a friend, not as if you are reading off of
    index cards (even if you are). If keeping up a lively and
    personable tone of voice is difficult for you when presenting, do
    a couple of practice run-throughs. If you still can’t get it right
    and presentations are a big part of your job, take a public
    speaking course or join Toastmasters.
10. Break the rules.



 ●   As with everything else, there are times when each of these
     rules – or any other rule you know – won’t apply. If you know
     there’s a good reason to break a rule, go ahead and do it. Rule
     breaking is perfectly acceptable behavior – it’s ignoring the
     rules or breaking them because you just don’t know any better
     that leads to shoddy boring presentations that lead to boredom,
     depression, psychopathic breaks, and eventually death. And
     you don’t want that, do you?



http://www.lifehack.org/articles/technology/10-tips-for-more-effective-powerpoint-presentations.html

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Custorio power point

  • 1. Effective Use of Powerpoint as a presentation tool By: Custorio, Chancellor D. FV1216
  • 2. 10 Tips for More Effective PowerPoint Presentations 1. Write a script. ● A little planning goes a long way. Most presentations are written in PowerPoint (or some other presentation package) without any sort of rhyme or reason. ● That’s bass-ackwards. Since the point of your slides is to illustrate and expand what you are going to say to your audience. You should know what you intend to say and then figure out how to visualize it. Unless you are an expert at improvising, make sure you write out or at least outline your presentation before trying to put together slides.
  • 3. And make sure your script follows good storytelling conventions: give it a beginning, middle, and end; have a clear arc that builds towards some sort of climax; make your audience appreciate each slide but be anxious to find out what’s next; and when possible, always leave ‘em wanting more. 2. One thing at a time, please. ● At any given moment, what should be on the screen is the thing you’re talking about. Our audience will almost instantly read every slide as soon as it’s displayed; if you have the next four points you plan to make up there, they’ll be three steps ahead of you, waiting for you to catch up rather than listening with interest to the point you’re making.
  • 4. 3. No paragraphs. ●Where most presentations fail is that their authors, convinced they are producing some kind of stand-alone document, put everything they want to say onto their slides, in great big chunky blocks of text. ●Congratulations. You’ve just killed a roomful of people. Cause of death: terminal boredom poisoning. ●Your slides are the illustrations for your presentation, not the presentation itself. They should underline and reinforce what you’re saying as you give your presentation — save the paragraphs of text for your script. PowerPoint and other presentation software have functions to display notes onto the presenter’s screen that do not get sent to the projector, or you can use notecards, a separate word processor document, or your memory.
  • 5. 4. Pay attention to design. ● PowerPoint and other presentation packages offer all sorts of ways to add visual “flash” to your slides: fades, swipes, flashing text, and other annoyances are all too easy to insert with a few mouse clicks. ● Avoid the temptation to dress up your pages with cheesy effects and focus instead on simple design basics: ● Use a sans serif font for body text. Sans serifs like Arial, Helvetica, or Calibri tend to be the easiest to read on screens.
  • 6. Align text left or right. Centered text is harder to read and looks amateurish. Line up all your text to a right-hand or left-hand baseline – it will look better and be easier to follow. ● Avoid clutter. A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience as they sort it all out.
  • 7. Use decorative fonts only for slide headers, and then only if they’re easy to read. Decorative fonts –calligraphy, German blackface, futuristic, psychotic handwriting, flowers, art nouveau, etc. – are hard to read and should be reserved only for large headlines at the top of the page. Better yet, stick to a classy serif font like Georgia or Baskerville. ● Put dark text on a light background. Again, this is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream, light grey, or pastels) and maybe bump the font size up two or three notches.
  • 8. 5. Use images sparingly ● There are two schools of thought about images in presentations. Some say they add visual interest and keep audiences engaged; others say images are an unnecessary distraction. ● Both arguments have some merit, so in this case the best option is to split the difference: use images only when they add important information or make an abstract point more concrete.
  • 9. While we’re on the subject, absolutely do not use PowerPoint’s built-in clipart. Anything from Office 2003 and earlier has been seen by everyone in your audience a thousand times – they’ve become tired, used-up clichés, and I hopefully don’t need to tell you to avoid tired, used-up clichés in your presentations. Office 2007 and non-Office programs have some clipart that isn’t so familiar (though it will be, and soon) but by now, the entire concept of clipart has about run its course – it just doesn’t feel fresh and new anymore.
  • 10. 6. Think outside the screen. ● Remember, the slides on the screen are only part of the presentation – and not the main part. Even though you’re liable to be presenting in a darkened room, give some thought to your own presentation manner – how you hold yourself, what you wear, how you move around the room. You are the focus when you’re presenting, no matter how interesting your slides are.
  • 11. 7. Have a hook. ● Like the best writing, the best presentation shook their audiences early and then reel them in. Open with something surprising or intriguing, something that will get your audience to sit up and take notice. The most powerful hooks are often those that appeal directly to your audience’s emotions – offer them something awesome or, if it’s appropriate, scare the pants off of them. The rest of your presentation, then, will be effectively your promise to make the awesome thing happen, or the scary thing not happen.
  • 12. 8. Ask questions. ● Questions arouse interest, pique curiosity, and engage audiences. So ask a lot of them. Build tension by posing a question and letting your audience stew a moment before moving to the next slide with the answer. Quiz their knowledge and then show them how little they know. If appropriate, engage in a little question-and-answer with your audience, with you asking the questions.
  • 13. 9. Modulate, modulate, modulate. ● Especially when you’ve done a presentation before, it can be easy to fall into a drone, going on and on and on and on and on with only minimal changes to your inflection. Always speak as if you were speaking to a friend, not as if you are reading off of index cards (even if you are). If keeping up a lively and personable tone of voice is difficult for you when presenting, do a couple of practice run-throughs. If you still can’t get it right and presentations are a big part of your job, take a public speaking course or join Toastmasters.
  • 14. 10. Break the rules. ● As with everything else, there are times when each of these rules – or any other rule you know – won’t apply. If you know there’s a good reason to break a rule, go ahead and do it. Rule breaking is perfectly acceptable behavior – it’s ignoring the rules or breaking them because you just don’t know any better that leads to shoddy boring presentations that lead to boredom, depression, psychopathic breaks, and eventually death. And you don’t want that, do you? http://www.lifehack.org/articles/technology/10-tips-for-more-effective-powerpoint-presentations.html