This document outlines guidelines for granting vacation service credits to teachers. It defines key terms like "teacher" and "vacation service credits". It describes activities that can and cannot be granted credits, like teaching additional classes or attending trainings. The procedures for requesting and documenting credits are provided. Rules for the number of credits granted, conversion between credits and leaves, and monetization of unused credits are also defined. The overall purpose is to improve education services by recognizing work done beyond regular duties.

1. POLICY
GUIDELINES ON
THE GRANT OF
VACATION
SERVICE CREDITS
TO TEACHERS

2. I. In view of the policy to improve
delivery of education services and to
periodically review rules and regulation
for organizational efficiency and
affectivity, the grant of vacation service
credits to teachers on teacher’s leave
basis are hereby formulated:

3. A. Statement of Policy
The basic policy in the grant of vacation
service credits is that it should be given only
for work beyond regular functions/or work
hours/days where payment of honorarium or
overtime pay is not possible. In addition,
there are situations wherein extraordinary
work is demented from teachers including
those which expose their lives and/or safety
and for which monetary compensation may
not be enough.

4. B. Definition of Terms
a. The term “teacher” shall refer to
teachers who do not have to report for
work during the Christmas and long
summer vacation and still are entitled
to regular compensation.

5. B. Definition of Terms
b. The term “teacher vacation service
credits” refers to the leave credits
earned for services rendered on
activities during summer or Christmas
vacation or in the course of regular
academic year as authorized by proper
authority.

6. B. Definition of Terms
c. The term normal teaching load shall
refer to eight (8) hours of actual
classroom teaching a day.

7. C. Use of vacation service credits
Vacation service credits are used
to offset absences of a teacher due to
illness. To offset absences on account
of illness , one(1) work day service credit
is used to offset one(1) day of absence.

8. • Service credit may be granted for the following activities:
1. Services rendered during registration and
election days as long as these are mandated
duties under existing laws, rules or regulations;
2. Services rendered during calamities and
rehabilitation when schools are used as
evacuation centers;
3. Services rendered in connection with the
conduct of remedial classes during summer or
Christmas vacation or outside of regular school
days;
D. Activities which could be granted
service credit

9. • Service credit may be granted for the following activities:
4. Services rendered in connection with early
opening (or late closing) of the school days;
5. Services rendered during sports/cultural
competition held outside of regular school days;
6. Services rendered by those who train teachers
in addition to their normal teaching loads;
7. Teaching outside non-formal and/or extension
classes carrying a normal teaching load;
D. Activities which could be granted
service credit

10. D. Activities which could be granted
service credit
• Cont’n…:
8. Work done during regular school days if it is in addition
to the normal teaching load;
9. Conduct of testing activities held outside of school days;
and
10.Attendance/participation to special projects and
activities which are short-term in duration such as
planning workshop curriculum/instructional materials
writing, various subjects training, etc. if such are held
during the summer/Christmas vacation, or during
weekends

11. E. Activities not covered for Grant of
Service Credits
• Service credit shall not be granted for the following activities:
a. In-service training programs fully funded by the
government;
b. Assignment or designation to clerical work, such
as checking of forms and finishing reports
commonly required in connection with the
opening and closing of classes;

12. E. Activities not covered for Grant of
Service Credits
• Service credit shall not be granted for the following activities:
c. Reassignment of teachers to duty in another
bureau or office of the government;
d. Assignment in connection with exhibits or at a
fair; and
e. Time spent in travelling to and from station to
the place where services are rendered.

13. F. Procedure in the Grant of Service
Credits
• The following steps shall be observed in the grant of
service credits:
a. Head of Unit/College recommends approval
of request to render vacation service;
b. College President approves/disapproves
request;
c. If reason for request is not among those
listed, request may be considered depending
on the discretion of the college President;

14. F. Procedure in the Grant of Service
Credits
• The following steps shall be observed in the grant of
service credits:
d. The following documents/requirement shall
be accomplished/submitted after completion
of vacation service:
1) Accomplishment report duly signed by the
grantee and concurred by the immediate
supervisor
2) Duly signed DTR/Biometric Report of Attendance
(CS Form 48)

15. G. Others Rules
• The following rules shall also apply in the grant
or use of service credits:
a. One workday of vacation service credits is
granted for one day(eight hours) of
service;
b. The number of days of vacation service
credits granted to a teacher shall not
exceed 15 workdays in one year except in
cases authorized by the College
President;

16. G. Others Rules
• Cont’n:……
c. Vacation service credits shall not be
granted for service rendered without
previous authority/approval;
d. Teachers detailed and/or designated in
certain offices with administration
functions and/or non-teaching jobs and
are considered to be vacation-sick-leave
basis should not be granted service
credits;

17. G. Others Rules
• Cont’n:……
e. In the monetization of teachers’ leave credits, unused vacation
service credits may be converted into vacation-sick-leave credits.
After monetization, the remaining vacation-sick-leave credits shall
be converted back to vacation service credits.
The Formula in the conversion of vacation service credits and sick
leave credits is as follows:
Vacation and Sick Leave = 30Y/69
where: 30 = Number of days in a month
Y = Total number of teacher’s service credits
69 = 58 days of summer vacation + 11 days of Christmas
*Number of days derived shall be divided equally into vacation and
sick leave

18. G. Others Rules
• Cont’n:……
Formula in obtaining 69 days
84
Total number of days of summer/Christmas
vacation
- 15
(12 days Saturday/Sundays during summer
vacation days-Christmas Day, Rizal Day, New
Year’s Day)
69 Days

19. G. Others Rules
• Cont’n:……
The formula in the conversion of vacation and sick leave
credits to vacation service credits is as follows:
f.The vacation service credits of a teacher who transfer to a non-
teaching position converted into vacation-sick leave credits and
vice-versa;
g.Unused vacation service credits of teachers who resigned, retired,
or one who separated from the service through no fault of their own
may be paid the money value of their unused vacation service
credits converted to vacation and sick leave credits; and
h.This policy guidelines shall take effect immediately upon approval
by the Board of Trustees.

20. THANK YOU