Louisiana Solo and Small Firm Conference - Taking Your Office With You Ethically and Professionally Craig Bayer, Garret Laborde, Tony LaVerde LSBA Solo and Small Firm 2009

1. Essential Small firm
Technology
Taking Your Office With
You Ethically and
Professionally
Tony LaVerde
Garrett Laborde
Craig Bayer

2. OVERVIEW
• Wifi and Security
• VOIP
• Smartphones
• Online Backups
• Laptops and Tablets
• Instant Messaging
• Remote Access
• The Cloud (Hosted Solutions)

3. NOTEBOOK
Speed
RAM
Sound
Monitors
CD-ROM
Hard Drive
Network Card
Weight/Size
Price
Brand

4. TABLET PC’s

5. WIFI NETWORKING
CONFIGURATIONS
802.11g is most common type ,
comes installed on many laptops
802.11n (“Pre-N”) is the system to
buy when it becomes formally
available
May have problems running
network applications
COST
WAP - $10 to $750
WiFi PC Access - $5 to $100
Wireless Print Servers - $50 to 300

6. WIFI SECURITY TIPS
 Activate “WEP”
 Wired Equivalency Privacy
 Not 100% secure but is far better than doing
nothing
 Choose 128 bit WEP if available (v. 40 bit WEP)
 Turn OFF “SSID Broadcasting”
 Your WAP is less visible
 MAC Address limiting - only authorized users
allowed
 Use firewalls
 Networked hardware firewalls
 Software firewalls
 ZoneAlarm Pro
 Norton Internet Security

7. HANDHELD DEVICES
●BlackBerry
●Smartphones
● Palm
● Pocket PC/Windows Mobile)
●Apple iPhone
●Pricing
● Anywhere from $200 to $600
depending on the cell service
provider and available rebates

8. HANDHELD FEATURES
▸ Speaker Phone
▸ Bluetooth 2.0
▸ GPS
▸ WiFi
▸ Email
▸ Texting
▸ Adobe
▸ Bluetooth 2.0
▸ Backup Software

9. LEGAL SPECIFIC SOFTWARE
●WHY?
● Gather critical file Information from anywhere
● Be able to tell the Judge when you are free
● Bill for cell phone and email calls from your
Smartphone
●VENDORS
● PCLaw TE
● Amicus Mobile
● AirTime
● Worldox Web
● TimeMatters

10. CELL PHONE SECURITY
BLUETOOTH
 Anyone within 30-100 feet of you
can access your phone
Turn off in public places or

Set to “Non-Discoverable” state

WIPING DEVICES
You need to be able to destroy all
information on your handheld if
you lose it

11. PORTABLE SCANNER
● USB Powered
● Light
● Small Footprint
Fujitsu ScanSnap S300
● Holds around 10 Sheets

12. VOIP
Soft phone can run from laptop

Clients cannot tell where you are

Easy to setup multiple offices

Avoid Katrina Like Problems

Cheap!!!


13. SKYPE
Skype to Skype calls are free

Cheap Long Distance

Decent Quality

Can be used on a SmartPhone


14. USB Hard Drive
● Tape vs USB
● Easy to Restore
● Rugged
● Used with Small Business Server
● Test Restore
(2) Lacie 160GB: $250

15. On Line Backup
● Easy to Setup
● Cost Effective
● Easy to Restore
● Accessible from Anywhere
● Server and Workstation
● Data is Offsite

16. ACCESSORIES
Batteries
Cameras
Web
Blue tooth
Mouse

 Headphones
Maps
Travel
Weather

18. REMOTE CONNECTIONS
Remote Web Workplace

Outlook Web Access

VPN

Remote Desktop (Terminal Services)

Citrix

The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-

be-released midsize business-focused product, Windows Essential Business Server, which enables pre-
created users to log in to a front-end network-facing interface of the small business server.
Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally

called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the
interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007
and previous versions of Exchange.

19. PhoneTag

20. OCS 2007 and Office
Communicator

21. Secure Instant Messaging

22. Group/Conference Instant
Messaging

23. Collaboration Software
FolderShare

Groove


24. WEB DICTATION
• NCH SwiftSound Express
• NU Dictate
• Web Dictate
PCLaw: $1630

25. Thank You For Listening!
Gulf Coast Technology Center
www.gulfltc.org
Tony LaVerde
Garrett Laborde glaborde@lawot.com
Craig Bayer Cbayer@lawot.com