1. Disaster Preparedness in
Montgomery County
Arts and Humanities Council of
Montgomery County Seminar
November 19, 2012

2. Agenda
9:30a Welcome and Introductions
9:40a Introduction to Disaster Planning
10:00a Recovery Planning in Montgomery County
10:30a Resources for Arts Organizations
10:50a Questions

3. Arts and Humanities Council of Montgomery County Seminar
WELCOME AND
INTRODUCTIONS

4. Welcome and Introductions
• Hagerty Consulting
– Katie Freeman, Senior Managing Associate
and Recovery Planner

5. Arts and Humanities Council of Montgomery County Seminar
INTRODUCTION TO DISASTER
PLANNING

6. Introduction to Disaster Planning
University of Iowa
Museum of Art was
damaged in June
2008 flooding
Employees evacuated
most of the 12,4000
items in the art
museum’s collection
To date, the Museum
has not re-occupied
the pre-disaster
structure
http://uima.uiowa.edu/about/
http://www.nytimes.com/2011/03/17/arts/design/university-of-iowa-
museum-of-art-after-the-flood.html

7. Introduction to Disaster Planning
At 525, the gallerist Andrew Kreps
stood in the basement, water to his
shins, and pointed a flashlight around
what looked like an abandoned mine
shaft. “It’s beyond comprehension,” he
said, dazed. “It’s an epic loss of stuff.”
At D’Amelio Gallery next door,
hundreds of dyed, odd-shaped pieces
of velvet, part of a large installation,
were drying out on cardboard flats,
salvaged from the basement. “Half our
storage is down there,” Chris D’Amelio
told a claims adjuster from Dewitt
Stern Fine Art Insurance who had
stopped by. “It’s a pretty bad
situation.” The adjuster told him to
“make a list of everything, the stuff
that’s gone, the stuff that’s okay.”
http://nymag.com/news/features/hurricane-sandy-art-galleries-2012-11/

8. Introduction to Disaster Planning
Foundations, including
the Andy Warhol
Foundation for the
Visual Arts, the Robert
Rauschenberg
Foundation and the
Lambent Foundation are
supporting artists and
organizations following
Hurricane Sandy with
grant funds tied to
disaster damage
http://www.rauschenbergfoundation.org/index.php?option=com_content&view=article&id
=118&Itemid=107/
http://artsbeat.blogs.nytimes.com/2012/11/16/foundations-pledge-to-help-artists-after-
sandy/

9. Introduction to Disaster Planning
Disaster Disaster
Response Recovery
Typically focuses on
Typically focuses on those
developing structures and
actions taken immediately
identifying priority actions
following a disaster to
to return a community to
save lives, protect the
a post-disaster, or better,
public and property
condition
Short term time period Long term time period
(e.g. first 72 hours (e.g. months to years
following an incident) following an incident)

10. Introduction to Disaster Planning
Disaster Disaster
Response Recovery
Examples Examples
WMATA Train
Derecho
Collision
Structural Fire Tornado
Flooding
Along the Hurricane
Potomac River

11. Introduction to Disaster Planning
Preparedness Short-Term Intermediate Long-Term
Recovery Recovery Recovery
Examples include: Examples include: Examples include: Examples include:
•Recovery Planning •Clearing Primary •Providing •Redevelop Housing
•Hazard Mitigation Transportation Accessible Housing and Develop
Planning Routes of Debris Solutions Permanent Housing
•Trainings and •Providing •Develop Immediate •Facilitate Funding
Workshops Sheltering to Infrastructure to Business
Displaced Restoration Plan Rebuilding
Households

12. Arts and Humanities Council of Montgomery County Seminar
RECOVERY PLANNING IN
MONTGOMERY COUNTY

13. Recovery Planning in Montgomery
County
Why Plan for Recovery?
Enhances the ability of the Unique
community to meet post-disaster challenges
needs presented
Promotes Early decisions
Builds community sustainability and made by
resilience reduces jurisdictions have
vulnerability cascading effects

14. Recovery Planning in Montgomery
County
Form a Planning
Team
Communication Situation and
and Training Threat Analysis
Determine Goals
Write the Plan
and Objectives
Plan
Development

15. Recovery Planning in Montgomery
County
RECOVERY SUPPORT FUNCTIONS
RSF 1:
RSF 3: Health,
Community RSF 6: Natural RSF 7: County
RSF 2: Youth, and RSF 4: RSF 5:
Planning and and Cultural Essential
Economic Social Housing Infrastructure
Capacity Resources Services
Services
Building
1. Recovery Support Functions are linked
2. Engagement of the recovery support function
will depend on the need of the incident

16. Recovery Planning in Montgomery
County
Natural and Cultural Resources
• Addresses long-term environmental and
cultural resource recovery needs
• Coordinates departments and agencies to
preserve, protect, conserve, rehabilitate,
recover and restore natural and cultural
resources

17. Recovery Planning in Montgomery
County
Natural and Cultural Resources
• Purpose: To coordinate local efforts with State and
Federal recovery programs designed to support the
return of the community’s cultural and historic assets
and structures to pre-disaster or improved condition.
This group will ensure County cultural and historic
assets and structures are monitored, and any issues
addressed. Cultural and historic assets include historic
sites, public art, libraries, and other sites of cultural
importance whether publically or privately owned.

18. Recovery Planning in Montgomery
County
Natural and Cultural Resources
• Pre-disaster Objectives:
– Develop a consolidated inventory of area cultural resources
– Identify relevant State and Federal programs to facilitate recovery
– Identify and streamline permitting processes specific to cultural
resources
– Identify opportunities to leverage mutual aid for cultural resources
• Short-Term Recovery Objectives:
– Conduct a damage assessment of area cultural resources
– Ensure permitting processes incorporate considerations for area
cultural resources
– Advocate for recovery actions that rehabilitate and restore cultural
assets

19. Recovery Planning in Montgomery
County
Natural and Cultural Resources
• Intermediate and Long-Term Recovery
Objectives:
– Coordinate with public and private partners for the permanent
restoration and/or reconstruction of cultural/ historical assets
– Prioritize restoration of high-impact cultural assets
– Ensure mitigation measures are considered and incorporated

20. Recovery Planning in Montgomery
County
Recovery Planning Timeline
April May June July Aug Sept Oct Nov Dec Jan
Core Planning Team Kick-Off
and Orientation
Draft Outline and Data
Requirements
Convene Workgroup Sessions
Develop Plan
Provide Plan for Review
Conduct Two Training Sessions
Finalize and Deliver Recovery
Plan

21. Arts and Humanities Council of Montgomery County Seminar
RESOURCES FOR ARTS
ORGANIZATIONS

22. Resources for Arts Organizations
• Do you have a priority list for objects to be saved?
– Where will they be relocated?
– Who has access to these areas?
• Do you have a computerized collection management system?
– If so do you retain a computerized back-up collection records off site?
– If not computerized, do you have a duplicate set of records, photographs,
etc.?
– If so, are they available within 24 hours notice?
• Do you have a written emergency manual?
– If so, has every member of the staff read it?
• Is your insurance up to date?
• Does all staff know how to handle objects in the event of an
emergency?
• How will you maintain security during a disaster?
Detroit Institute for the Arts
http://www.dia.org/art/disaster-and-conservation-resources.aspx

23. Resources for Arts Organizations
• Institute of Museum and Library
Services
– Grants are available for five broad
types of conservation activities
including surveys (general, detailed
condition, or environmental), training,
research, treatment, and
environmental improvements.
Collections may be nonliving, natural
history, living plants, or living animals.
– Awards are limited to $150,000.
Exceptional projects can be awarded
up to $250,000. An institution may
submit one application each fiscal
year. Applicants may also receive up
to $10,000 to develop an educational
component that directly relates to
their project.
http://www.nea.gov/pub/DisasterRecovery.pdf

24. Resources for Arts Organizations
• National Endowment for the
Arts
– Extraordinary Action grants
may be awarded to replace
costumes, sets, props, or
supplies; restore damaged art
collections; or help support arts
programs that will allow the
affected organization and
community to address the
disaster.
– Grant amounts are up to
$30,000.
http://www.nea.gov/pub/DisasterRecovery.pdf

25. Resources for Arts Organizations
• Small Business Administration
– Loan assistance is available to
nonprofit organizations such as art
museums, historical societies,
churches, and private universities
to fund repairs or replacement of
disaster-damaged real estate,
machinery and equipment,
inventory, and other assets. Only
uninsured or uncompensated
disaster-related losses are eligible
for loans.
– The maximum disaster loan
available is $1.5 million.
http://www.nea.gov/pub/DisasterRecovery.pdf

26. Questions and Answers
• Katie Freeman:
– katie.freeman@hagertyconsulting.com