The document outlines plans for a cultural event called "Grazing in the Grass @ Ithaka" organized by the cultural policy group. The event was a picnic with acoustic music performances near Het Kartuizerklooster that was intended to bring together students from Leuven and Louvain-la-Neuve. Plans included afternoon tea, musical performances, guided tours in French, and a performance by The Talking Donkeys in the evening. Partners like Ithaka and a local gallery provided funding and support to make the event free for students.

1. Cultural Policy

2. • First idea: working with Museum M
• Invite French speaking part of Belgium
• Organize events, May ‘68? Bert Kruismans?
Improgroups?
• We visited Louvain-la-Neuve. Learned about possibilities.
• Bad communication with Museum M. Decided to work
with Ithaka.

3. • Ithaka was a great partner and we elaborated our idea:
• Grazing in the Grass @ Ithaka
• We invited students from Louvain-la-Neuve as well as
students from Leuven to a have a pick nick near Het
Kartuizerklooster
• Tea and Sandwiches accompanied by acoustic music
(Big Nose Jim, Ledgendaddy and Jef)
• Guided tours in French by organizer Geert Janssen
• At 20u30 there was a performance by The Talking
Donkeys

4. • 16.30 Afternoon Tea with sandwiches
17.00-20.00 Acoustic Music
>17.00 Big Nose Jim
>18.00 Ledgendaddy
>19.00 Jef
18.00 Guided tours in French
20.30-23.00 The Talking Donkees
>L’ame Buccale (music)
>Duchka Walraet (word)
>Little Boy (music)
>Jan Baetens (word)
>Wide Vercnocke (music)

5. • Strong connection between Louvain-la-Neuve and
Leuven
• Museum M brought this to our attention. They said they
had few visitors from the French speaking part of
Belgium
• We always wanted to keep this idea, also after our
collaboration stopped
• Distance not too big, but no activities together
• The more we organize events, the more the two cities will
grow to each other

6. • What has to be paid?
• Bread, ham, cheese and lettuce
• Napkins, teabags
• Flyers and posters
• Artists
• Thankyou gifts
• What we got for free
• Thanks to partners Ithaka and LOKO cultuur: teacups, in case of
bad weather the use of the library of the cloister, the tour in
French by Geert
• Blankets, pillows, water boilers, cake and other desserts
• Galerie Walravens
• They kindly offered us 250 euro to sponsor our event so we could
pay everything

7. • Regular meetings, discussing change of plans
• Trying out various concepts for our project: Radio a
Gogo, de Vlaamse Improcup,…
• 20/03 trip to LLN to test our ideas. Very informative!
Adapted plans to the needs of the students. Good
contacts with KotVerdom. Also met with Musée de LLN.
Everybody very enthusiastic.
• Met with Ithaka and finally had a clear view of event
• Galerie Walravens (250 euro!)
• Promo tour at LLN, handing out flyers and putting up
posters.
• Professional photographer
• Promo plan
• Checklist

9. • Facebook: general page and event page
• Twitter
• Ithaka website
• Radio Scorpio: Scorpio Scoops
• Press Release in e-cultuur and Veto
• The Flyer and the poster

12. STRENGHTS WEAKNESSES
• Original idea • Bad weather
• Goodwill from LLN • Little time to organize due to bad
• Great partner Ithaka communication with Museum M
• Help from friends & family • Hoped to see more people form
• Generous sponsor amount LLN
• FREE!
• Johanna as project leader
OPPORTUNITIES THREATS
• People from both parts (Leuven and • Start on time! Students have a
Louvian-la-Neuve) are really excited school rhythm. On certain periods of
about doing projects together. the year they just won’t come.
Remember for future events! • The distance and the price might be
a stumbling block.

13. We had to work hard, especially the last two
weeks before the event. But we did learn a lot
and had a great time!

21. Photos: Liesa Olislaegers