Productivity: Information overload and managing the flow

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The document discusses managing information overload and increasing productivity. It addresses effectiveness, which involves doing the right tasks, and efficiency, which means completing tasks correctly. To improve effectiveness, it recommends triaging incoming information, categorizing work, and prioritizing tasks. For efficiency, it suggests limiting data streams, not checking email early, and finding guides to determine important information. Tools mentioned for organization include Outlook, sticky notes, and using a phone to focus on one task at a time.

Business Technologie

www.stepstonesolutions.com
StepStone Solutions
18 June 2010
Productivity:
Information Overload and
Managing the Flow
Cuong Nguyen Hung
Software Engineer

www.stepstonesolutions.com
Agenda
• Effectiveness
• Efficiency
• Tools

www.stepstonesolutions.com
The world …
… and developers

www.stepstonesolutions.com
Effectiveness vs Efficiency
Effectiveness
• Doing „right“ things
• Process-oriented
• Management
Efficiency
• Doing things „right“
• Goal-oriented
• Implementation

www.stepstonesolutions.com
EFFECTIVENESS

www.stepstonesolutions.com
Inbox
• Information coming in -> needs to be triaged -> action
• Triage: separate, sort, select ...

www.stepstonesolutions.com
Types of work
• Pre-defined work: planned
• Work as it appears: interruption
• Defining works

www.stepstonesolutions.com
4 Ds
• Do it
• Drop it
• Delegate it
• Defer it

www.stepstonesolutions.com
Things we spends time on …

www.stepstonesolutions.com
Data streams
• Phone
• Work Email
• Boss (team lead)
• CCed vs To
• Personal Email
• Family, Wife, Girl friend(s)
• All others
• Google Reader/Facebook/Twitter

www.stepstonesolutions.com
Email
• Don’t check email in the morning (till 10am)
• If you respond, they will respond …
• “If you are the fastest responder to a problem, you will get all
the problems. Don’t put energy into things you don’t want
more of.”

www.stepstonesolutions.com
Let someone else guide
• In anything you need to learn, find a person who can tell you
what is
• Need to know
• Should know
• Nice to know
• Useless

www.stepstonesolutions.com
Further readings
• http://www.hanselman.com/blog/OredevKeynoteInformationO
verloadAndManagingTheFlowEffectivenessAndEfficiency.aspx
• http://workawesome.com/
• http://zenhabits.net/

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