To learn more about our users, ILL staff at Seattle Public Library designed a three question survey that was presented to our patrons via the ILL forms on the library’s website and as a bookmark which was inserted into all borrowed materials. The responses gathered from the user surveys were supplemented by data taken from our circulation system (Horizon) and OCLC usage statistics. The results were very informative and, on some counts, quite unexpectedly surprising. Presentation by Karen Barnes & Martin Burgess
7. Majority of ILL material held at
Central Library for pickup
0
20
40
60
80
100
120
MON
BAL
BEA
BRO
CAP
CEN
COL
DLR
DTH
FRE
GLK
GWD
HIP
IDC
LCY
MAG
MGM
MOB
NET
NGA
PDF
QNA
RBE
SPA
SWT
UNI
WAL
WTS
20. Purpose for obtaining material through ILL
0
5
10
15
20
25
30
Entertainment/relaxation/enjoyment
study/homework/education
job hunting/career/work-related
writing/publication
personal research
21. A common theme
Respondents very enthusiastically and overwhelming appreciate and value the interlibrary loan service :
“Interlibrary Loan has helped me research my family”
“Availability of ILL enormously expands the scope of SPL’s service”
“Most books I read are old and out of print. The only other way to read them is to buy them
which I often do after first reading them through this service”
“Exactly what I wanted. Great service. Thanks”
“I am so glad our library can do this because I read a lot of books that our library does not have”
“I’m glad I didn’t have to travel to Pennsylvania to view this microfilm”
“SPL interlibrary loan service is excellent, a very valuable service”
“This is an outstanding service efficiently carried out. I’ve used it several times. Thank you!”
“Just glad this [ILL] is an option! Thank you!”
22. What about the $5 fee?
More respondents supported the $5 fee :
“Nice not to have to purchase”
“Would have cost me $$$ to purchase used”
“I’d rather pay the $5 fee to the library, than buy the book used on Amazon”
“it is definitely worth the $5.00!”
“ILL is a great service. Thanks for providing it at a reasonable price!”
than questioned the fee :
“ILL is fast, efficient—but expensive”
“$5 for a ILL seems like too much—surely more than the actual cost to
administer”
“The $5 per item fee is too high”
23. The typical ILL patron :
approximately 60-year old individual who
likes to read fiction,
published in the last several years,
in English and who
prefers to pick his items up at the Central Library,
lives in the north end of the city of Seattle, and
only submits one ILL request a month
Why do the survey? Recent administrative & policy changes ($5 fee in Oct 2009), wanted to get baseline data for where we were at the time & what ILL does for our end-user.Also, 2012 NW-ILL Conference keynote speech by Stephen Abram“We often believe a lot that isn’t true” => focus on the user; Get a general demographic picture of ILL users; what do ILL users plan to do with the material that we borrow for them?Mostly entirely done in-house; printed the book inserts of the surveys ourselvesLogistics involved : communicating with IT (Horizon & Fee Counter stats) & web office (online survey)
Quick note on methodology => used only Excel Pivot Tables & column charts (no advanced statistical calculations)
Used Oct 2012 stats from OCLC Usage statistics
Borrower Resource Sharing Stats Report – Oct 2012Exported to Excel spreadsheetMany columns of dataWe used format, Call Number Congress (LoC), language, patron department, & othersIncludes filled & unfilled requests
Language of ILL itemsZXX = musicscoresSource: October 2012 OCLC statistics
Source: October 2012 OCLC statisticsDistribution of borrowed items by year of publication.The oldest item requested through interlibrary loan was a novel published in 1795 (we were unable to procure a copy for our patron). Somewhat surprising – would have thought that we borrowed more older items
To show that data from Patron Department field can be informative; October 2012 OCLC statistics; CAP & GWD reflect heavy-use patrons; PDF shows copy requestsCEN includes microfilm, which can only be used at the Central Library as that is where the microfilm readers/printers are located. Perhaps indicates lack of PR in our branches.
October 2012 OCLC Borrowing Stats; Using Library of Congress classification data from OCLC statsLanguage and Literature (class P), which accounted for 25% of requests.next closest class was “Music and books on music” (Class M) accounting for 9.2% of OCLC requests. “Fine Arts” class (Class N) was third with 8.5% of the total (would guess these are the fashion & knitting kinds of books).
Oct 2012 OCLC statsBooks accounted for 74% of all requests in Oct 2012.Newspapers were at least 10% of the monthly total (microforms & serials may or may not be newspapers).Statistics may be skewed (subject classification information and format data, in particular) due to the fact that the data was taken from a single month and it is common for some patrons to submit multiple ILL requests at the same time on a single topic of interest
Checkout data was captured from Horizon on two different dates : October 15th and October 29th of 2012. IT ran report that gave us data connected to ILL items checked out on these 2 daysData included Borrower branch, birth date, bstat (“Borrower Statistical Class”), checkout location & borrower zip code
Horizon data included the birthdate field, from which age could be extrapolated. These statistics on age were grouped into decades to provide a clearer picture of our ILL users. Age data skewed to upper end of age spectrum.42% of all checkouts from Oct 15th & Oct 29th combined were in the 60-70 age group.2nd largest category was 50-60 years-old group, which comprised 19% of all checkouts.No ILL checkouts to SPL card holders under 20 years of age.Possible factors for asymmetric data: younger cardholders find their info electronically (which SPL does not ILL), or, younger cardholders can’t afford $5 fee, or, older ILL users need genealogical info not found online.
Bstat=Borrower Statistical Classes; library defined categories used to collect circulation statistics (in city, in county, visitor, non-resident, student, etc.)Bstat data from Horizon.87.5% of ILL patrons were Seattle residents.Again, data shows skew towards upper end of age spectrum (23% of ILL patrons were Srsen – born before 1952, 60+years old).
Checkout data from Horizon by patron zip code.40% of ILL patrons live in North end of city.16% live in West Seattle.Central District accounted for 4%; South Seattle was 3.4% of total.Which branches utilize ILL service more may be influenced by the knowledge level of branch staff
Median household income data from :Source: U.S. Census Bureau, 2007-2011 American Community Survey, 5-Year Estimates; In neighborhoods with more than 1 zip code, the median incomes were averagedNot a perfect correlation of median income to number of ILLsPerhaps areas of higher income buy their own books
Fee Counter database started in October 2009 when SPL began charging $5 ILL fee.For every successful transaction, this program collects patron number, request identifier, type (loan or copy), date, and title.IT sent report for Jul-Oct of 2012; we extracted the data from October 2012 from the Excel spreadsheet
In Oct 2012, there were 18 filled copy RQs and 209 filled loan RQs48% of the requests were for patrons who submitted only the one request during the month of Oct 2012The 20 requests for 2 patrons comprised 8.8% of the total requests filled in Oct 2012.227 total requests at $5 each = $1,135 total in ILL fees for Oct 2012
Survey conducted for 4 weeks : Oct 15 to Nov 12, 2012
2 versions of user survey: electronic (available to persons submitting requests on the web form; powered by Survey Monkey) & a printed form that was inserted in to every borrowed item.Both forms contained only 3 questions and they were worded almost identically (slight change to 2nd question in electronic version, since patron was answering before the material was received : “How do you plan to use this material?” in the e-form versus the print version’s “How was this material useful? Did it meet your needs?” ).219 requests (loans & photocopies) filled for SPL patrons during the 4 weeks that the survey was conducted.64 surveys were completed (60 print versions, 4 online versions).High response rate of 28% (a little better than 1 out of every 4 opportunities to complete the survey) would indicate that ILL users were invested in the ILL service.Typical response rate to written satisfaction surveys is 5-10% (1-20% says one source)
“Personal Research” was the most often selected category by ILL users (35%)followed closely by “Entertainment, relaxation and enjoyment” (30%). Only 3 respondents indicated that the ILL was for the purpose of job hunting or was work related.Almost 1 in 4 (23%) of the ILL users indicated that the materials that they obtained were in support of their own writing
The second and third questions were open-ended and, thus, there were a variety of answers.Two themes emerged : patrons appreciate the service and [next slide]
Surprisingly, many of our respondents support the $5 fee
Piecing together all these various bits of data, an outline of the average ILL patron (as of Oct 2012) can be summarized Whatever minor variations on this average may occur, it seems clear from the survey that the typical patron very much appreciates the interlibrary loan service and is willing to pay for the opportunity to have access to a wider variety of materials.
Beauty of statistics is that they are open to interpretation. Also, our data does not answer all the questions.For example, the skewing of the age data could convince us to do more ILL outreach at AARP meetings.OR,Maybe we should examine more closely the impact of the $5 fee on library users under 20 years of age.What really stood out for me was how the high response rate and the open-ended survey responses clearly demonstratethat most patrons very much appreciate the interlibrary loan service and are willing to pay for the opportunity to have access to a wider variety of materials.And, should an Administrator or Board member ever inquire, we have solid data to demonstrate that ILL not only contributes substantially to the goals of the organization, but that it is a positive, highly valued service to the community that the library serves.What next? It would be very enlightening to see results from a survey about the ILL service given to non-ILL customers.