Concise details about the structure of Defence RFP for ease of understanding.

1. INTERACTIVE
SESSION ON
RFP
Wg Cdr DK Shar ma
26 Dec 12

2. RFP- DPM 2010
RFP - 5 PARTS - 51 POINTS – 22 Pg
• PART I - GENERAL INFORMATION – 13 POINTS
• PART II – ESSENTIAL DETAILS – 4 POINTS
• PART III – STANDARD CONDITIONS – 15 POINTS
• PART IV – SPECIAL CONDITIONS – 17 POINTS (33 DPM)
• PART V – EVALUATION CRITERIA & PRICE BID ISSUE
- 2 POINTS
• APPX A TO D – SOR / OEM / T&C COMPLIANCE
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3. RFP- DPM 2010
PART – I GENERAL INFORMATION – 13 POINTS
 TYPE OF TENDER – OTE / LTE / STE
 NAME OF VENDOR
 LAST DATE AND TIME FOR DEPOSITING THE BID
 MANNER OF DEPOSITING THE BIDS
 BIDS TIME AND DATE FOR OPENING OF BIDS
 LOCATION OF THE TENDER BOX
 PLACE OF OPENING OF THE BIDS
 DETAILS BY THE BIDDER
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4. RFP- DPM 2010
PART – I GENERAL INFORMATION – 13 POINTS
 CLARIFICATION REGARDING CONTENTS OF THE RFP
 MODIFICATION AND WITHDRAWAL OF BIDS
 REJECTION OF BIDS
 UNWILLINGNESS TO QUOTE
 VALIDITY OF BIDS
 BID SECURITY (EMD) - Bid security (2-5%) is not
required to be obtained from those firms who are
registered with the Central Purchase Organization (e.g.
DGS&D), National Small Industries Corporation (NSIC)
or concerned Departments or Ministries of the
Government of India. 4

5. RFP- DPM 2010
PART - II ESSENTIAL DETAILS OF ITEMS/SERVICE
REQUIRED – 4 POINTS
SCHEDULE OF REQUIREMENTS (SOR)
APPX A & B / OEM CERTIFICATE / TECH PUB
DELIVERY PERIOD
INCOTERMS 2012 FOR DELIVERY AND TPT
F TERMS – BUYER RESPONSIBILITY
C & D TERMS – SELLER RESPONSIBILITY
ULTIMATE CONSIGNEE DETAILS
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6. RFP- DPM 2010
PART – III STANDARD CONDITIONS – 15 POINTS
No deviation from the text given in the clauses
nor deletion of any of these clauses has to be
allowed. In case a deviation from these clauses
has to be considered/allowed due to insistence
of the Seller, then approval of RM will be
required.
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7. RFP- DPM 2010
PART – III STANDARD CONDITIONS – 15 POINTS
LAW ARBITRATION
EFFECTIVE DATE OF THE PENALTY FOR USE OF
CONTRACT UNDUE INFLUENCE
AGENTS / AGENCY ACCESS TO BOOKS OF
COMMISSION ACCOUNTS
NON-DISCLOSURE OF LIQUIDATED DAMAGES
CONTRACT DOCUMENTS
TERMINATION OF CONTRACT NOTICES
TRANSFER AND SUB-LETTING PATENTS AND OTHER
INDUSTRIAL PROPERTY
RIGHTS
AMENDMENTS TAXES AND PRE-INTEGRITY PACT
DUTIES CLAUSE
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8. RFP- DPM 2010
PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS
33 POINTS AS PER DPM (IMPORT / INDG)
TOLERANCE CLAUSE PERFORMANCE BANK
GUARANTEE (PBG)
PAYMENT TERMS (INDG/FGN) PAYING AUTH
OEM CERTIFICATE EXPORT LICENSE
APPX C / DPM (FORMAT)
YEAR OF MFG TRANSPORTATION TERMS
PACKING & MARKING QUALITY
QUALITY ASSURANCE INSPECTION AUTHORITY
CLAIMS WARRANTY
PDI / JRI FALL CLAUSE FORCE MAJEURE
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9. RFP- DPM 2010
PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS
33 POINTS AS PER DPM (IMPORT / INDG)
CHOOSE AS PER REQUIREMENT
PAYMENT TERMS FOR FOREIGN PEYMENT TERMS FOR INDG
SELLER SELLER
OPTION REPEAT ORDER
EXCHANGE RATE VARIATION RISK & EXPENSE
BUY BACK SPECIFICATIONS
BUYER FURNISHED EQPT (BFE) AIRLIFT
FRANKING CLAUSE PRODUCT SUPPORT
AMC ENG SUPPORT PKG (ESP)
PRICE VARIATION
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10. RFP- DPM 2010
PART – V - EVALUATION CRITERIA &
PRICE BID ISSUES – 2 POINTS
 EVALUATION CRITERIA
 PRICE BID FORMAT
 ACCEPTANCE OF STANDARD TERMS & CONDITIONS
As per Appx D / RFP
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11. RFP- DPM 2010
The draft RFP applies both to indigenous and
foreign procurement cases
The main difference will be in the selection of
relevant ‘Special Condition Clauses’ from those
given in Part-IV of the draft RFP
Provisions of Chap 4 & 7/DPM would be
relevant for indigenous procurements
Chap 9 & 10/DPM would be relevant for foreign
procurements
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12. Thank
you
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