This document discusses the benefits of an online meeting application called Lorros. It allows groups to hold discussions, make decisions, and take votes without having to meet in person or at the same time. Key benefits include: 1) Not requiring all members to be available at the same time; 2) Providing a structured meeting process; and 3) Creating an accurate record of the meeting that is immediately available through minutes, comments, votes and action items. It suggests this could reduce unproductive meeting time and make it easier for groups like property managers and boards to make timely decisions.

1. Productive Results Fewer Meetings . . . An online discussion and decision making application which simulates a meeting without actually having a meeting.

3. Bumped other things on your calendar to attend meeting but then meeting cancelled

4. Meeting time conflicted with another important activity

5. Had to rush to get to meeting on time

6. Had to travel through bad weather to get to meeting.

7. Got to meeting on time but it started late

8. Someone else was not on time

9. Chit chat rambled on

11. Could not make everyone happy in setting time for meeting

12. Had difficulty in getting a quorum

13. Important members could not attend

14. Had trouble getting input on the agenda

15. Things added at the last minute

16. Other members unprepared

17. Had trouble finding a recording secretary

19. Someone else arrived late and topics were repeated

20. Forgot to bring an important document

21. Had to listen to a participant drone on and on

22. Discussion went way off topic

23. Wished you could revisit a topic for clarification or second thoughts

24. Wished you could change your vote

25. Did not want to influence or be influenced by another’s vote

26. Your mind was not focussed due to some other important matter or boredom

28. Had to leave for a period of time and missed an important topic

29. Meeting time was limited so some items were squeezed or dropped

30. Wanted to discuss a topic of importance to you before you had to leave

31. Wanted to vote on a topic before you had to leave

32. Meeting ran late and you had to change the rest of your day/evening

33. Needed to leave home phone line open because of a conflicting important call

35. Could not remember the specifics on some points when approving them

36. Minutes got lost or misfiled

37. Some members disputed the accuracy of the minutes

38. The minutes reflected the bias of the chair and/or note taker

40. Meeting Scheduling The Chair schedules the meeting by setting a start date and an end date.

41. Meeting Participation Meetings can be rejoined at your convenience as often as you want before the end date.

42. Agenda Preparation Before the meeting starts, any member can submit an agenda topic, which is emailed to all other members of the group Members can go online at anytime to view draft agenda.

43. Meeting Participation Meeting is not sequential. Comments can be made on any topic at any time Topic 1 Topic 2 Topic 3 Topic 4 Topic 5

44. Discussion All comments & responses are emailed to membersas well as available online in the database. comments responses

45. Voting Once a resolution is seconded, participating membersmay vote at any time. During the meeting, the ballot is secret. Votes may be changed at any time beforemeeting ends.

46. Action Items . . . the chair creates an Action Item sets a target date and assigns a member

47. Action Items . . . the member adds updates at anytime (not only during meetings) which are emailed to all members who can respond (at any time)

48. Meeting Recording minutes comments responses

49. Meeting Archiving minutes

51. No need for all members to be in the same place at the same time

52. Over Conference Calls and other Online Meetings

53. No need for all members to be at a phone/computer at the same time

54. Over all Meeting Formats

55. Provides built-in meeting structure

56. All agenda items given appropriate time

57. All meeting participants have their say

58. Eliminates/minimizes unproductive meeting time

60. Facilitates more involvement on the board.

61. Fewer evenings and/or weekends.

62. Potential for PM’s to handle more properties.

63. Greater opportunity to achieve quorum.

64. Discussion/Decision

65. Better paper trail than emails or phone conferences.

66. Voting on decisions is transparent and accountable.

67. Small Agendas

69. Decisions can be made as needed instead of waiting for scheduled board meetings.

70. Minutes

71. No need for PM’s to record, write, distribute or seek approval of minutes – they are automatically generated.

72. Minutes are available immediately after the meeting.

73. Can be distributed as PDF to all owners.

74. Reference to Past Discussions/Decisions

75. Keyword search provides fast and easy means to search previous meeting minutes.