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Change Management for Technology Projects 4

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Change Management for Technology Projects 4

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Ownership
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Guidelines
Process ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],8. Communicate project close out 9. Review and approve final close out reports
Tools Tool What When Project Kick Off Kick Off Meeting to finalize process and gain clarity about high level roles At commencement of project Steering Committee Charter and Baseline Approval Workshop – Executive alignment ,[object Object],[object Object],[object Object],[object Object],At commencement of project EXCO report back /briefing sessions ,[object Object],[object Object],[object Object],[object Object],Throughout the project Informal design walk troughs Sessions designed to update the sponsor and steering committee with progress and provide a ‘touch” and feel for the outputs and potential benefit realization Throughout the project Conference room pilots A walk through of the system in a replicated user environment Prior to Go Live and Go live Support Sponsor Roadmap The sponsor roadmap shows the key activities and responsibilities of your sponsor and key stakeholders. It is organized by phase of the project Applied in all phases of the project
Ownership
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Guidelines
Process ,[object Object],[object Object],[object Object],[object Object],[object Object],6. Celebrate and communicate victories
Tools Tool What When Stakeholder Analysis An analysis aimed at identifying key role players in the project, the level of interest they have (their “stake”) as well as their ability to influence to outcome of the project At commencement of the project Stakeholder Engagement Strategy The strategy based on the stakeholder analysis of how to involve and communicate to key stakeholders in the project At commencement, with periodic adjustment as required Change Readiness Analysis ,[object Object],[object Object],[object Object],At commencement, with periodic adjustment as required Organizational Change Profile A formal report of the scope and magnitude of the organizational change effort At commencement of the project Resistance to Change Classification matrix A practical tool to strategize for managing resistance based on the needs identified in the Change Readiness Analysis and also feedback solicited from time to time At commencement, with periodic adjustment as required Impact analysis Proactive analysis of the organizational impact of the system implementation, highlighting aspect such as new role requirements, structural changes, staff training, performance management etc During blueprinting – delivered at commencement of the realization phase of the project
Current State Future State

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