2. Art of Managing time
Made by:Dr.Madiha Mushtaque

4. Definition
The predictable control an individual can
exercise over a series of events

5. You can’t
Manage Time!

9. Time
Management
Self

10. Purpose of Time (Self) Management
Stress=Managing time well can prevent
much of the stress we are subject to

11. Purpose of Time (Self) Management
Balance=Good time habits can enable us to
achieve a more balanced life, with adequate
time and energy for work, home, family, self.

12. Purpose of Time (Self) Management
Productivity=If you can become more
effective with your time, you automatically
increase your productivity.

13. Purpose of Time (Self) Management
Goals=To make progress toward achieving
your personal and professional goals, you need
available time. Nothing can be done when
you’re out of time.

14. Q.What Are The Most
Common Time Wasters,
Thieves and Culprits?

15. Time Wasting Culprits
 Telephone Interruptions
 Inefficient Delegation
 Extended Lunches or Breaks
 Cluttered Work Space
 Poorly Run Meetings
 Socializing On The Job
 Misfiled Information

16. Time Wasting Culprits
Poor Planning
Procrastination
Waiting/Delays
Too much Paperwork
Junk Mail
Drop-In Visitors
Not Setting/Sticking to Priorities

17. Strategies of time
management
 Set goals
 Prioritize
 Use to-do List
 Learn when to say “NO”
 Be flexible
 Do right things right
 Use your waiting time
 Concentrate on the task at hand
 Consider your personal prime
time
 Celebrate success

18. SET GOALS
SMART Goals

19. Priorities Goal
Establish priorities among those goals and
objectives based on their long-range
importance and short-range urgency.

20. Priority Matrix

21. Use a to do list
• Find out what is urgent and important
• Put them in order of preferences
• One completed delete them from your list

22. Learn when to say “NO”
• You can’t do everything
• Don’t undertake things you can’t complete
• Remain consistent to your goals

23. Be Flexible
• Allow time of interruptions and distractions
• Save larger block of time for priorities
• Ask yourself questions and get back to your
goal

24. Doing Things Right
• Doing things right is Effectiveness
• Doing things right is Efficiency
• Focus first for Effectiveness
• Concentrate on Efficiency

25. Use your waiting time
• On public transportation
• At the doctor’s office
• Waiting for your plane
• On hold
• When you are early

26. Use your waiting time
Correspondence
Letters or memos
Books or tapes

27. Concentrate on the task at hand
• Focus on your goal
• Tune out interruptions

28. Summary How to Use Time
Effectively
Consolidate Similar Tasks.
Tackle Tough Jobs First.
Delegate And Develop Others.
Learn To Use Time.
Get Control Of The Paper Flow.
Avoid The Cluttered Desk Syndrome.

29. Summary to Use Time Effectively
Get Started Immediately On Important Tasks.
Reduce Meeting Time.
Take Time To Plan.
Learn To Say “No.”
Remember That Now Is The Time To Put It All
Together.

30. Responsibility and Independence
Self- Instruction:
How to talk through the completion of a task
Problem Response Evaluation Reinforcement
Goal Setting:
SWOT and monitoring progress
Motivational Tool
Remaining positive

31. Self – monitoring:
• Student observation of “Target Behaviours” that are barriers
to achievement
Self-evaluation
• Student provision of self-feedback and analysis
Self-reinforcement
• Use of self-generated verbal statements, tangible rewards
and self recorded assessment profile
Responsibility and Independence