1. Five Phases of Mastering Workflow
When it comes to mastering a workflow system, there
are five phases that you can follow in order to achieve
this goal.
1. Collecting
Anything and everything that is important to you must
gotten out of your short term memory and be captured
in your in-baskets, email, notebooks, voice mail etc. This is tricky because you need to have as
few of these as possible while still having as many as you need. Remember to go through them
on a regular basis and empty out items you no longer need so that they do not clutter everything
up.
2. Processing
Of all the items you have captured, make sure that you continually process everything and that if
it is something that is no longer actionable to toss it, save it for later use or file it away for later
reference. If it is actionable, you have to decide what should be done with it. If you can take care
of it quickly, then do it. If you can delegate it to someone else, then do so. If it is not a priority
and you can defer till later, then put it in an action folder. If you cannot complete the action at
one time, then identify it as a “project” and make a note or put it on a reminder list of projects.
3. Organizing
When it comes to organizing, processing your input into suitable four key action categories.
Projects are actions that you have committed to complete but have no specific time frame
attached to them.
Dated for actions that have a dead line and must be completed by a specific time or day.
Priorities are actions that need to be completed as soon as possible, preferably yesterday.
Anticipated are actions and projects that others are supposed to be doing, but which you care
about or are overseeing.
If it helps you to organize you can add sub-categories to the action categories such as Calls,
Errands, Computer, Home etc… You can also add checklists and that may be helpful when
needed such as job description, organizational charts, etc… You can adhere to a general
reference filing system for information and materials that have no immediate action, but which
need to be available at a later date and have an “on-hold” system for them.
Five Phases of Mastering Workflow
Want more advice about driving more traffic to your online business? Then I invite you to check out my blog at
http://DynastyWebMarketing.com for tools, tips and resources to be successful in your business and your life. And be
sure to leave me a comment or question there, I'd love to hear from you!

2. 4. Reviewing
You should always review your calendar and action lists on a daily basis, or whenever you could
possibly do any of them. Schedule a weekly review to update, maintain, advance and clean up
your systems. Continually review your long term lists of goals, values, and visions as often as
possible in order to keep your Project list complete and up to date.
5. Doing
Ensure that you consistently focus on your priorities and the value of doing one thing over
another. Continually redo your commitments at proper intervals for the different levels of life
and work. Stay flexible by keeping up with a action reminder system, which you can always
review, and remember to trust your intuition in last minute decision-making. Make choices about
your actions based upon what you have the ability to do, how much time you have to do it, and
how much energy it will take to do it.
Five Phases of Mastering Workflow
Want more advice about driving more traffic to your online business? Then I invite you to check out my blog at
http://DynastyWebMarketing.com for tools, tips and resources to be successful in your business and your life. And be
sure to leave me a comment or question there, I'd love to hear from you!