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Search Engine Optimization
Search Engine Optimization
Search Engine Optimization
Search Engine Optimization
PE
     NN
          STA
                TE
University Park Airport
• Seven Minute Drive to Campus
University Park Airport
• Two Taxi Services   • Airport Shuttle
Service
University Park Airport
4 Major Carriers with 50 Flights In & Out
Daily
• Delta Connection - Cincinnati
• Northwest Airlink - Detroit
• United Express - Washington/Dulles
• U.S. Airways - Pittsburgh & Philadelphia
Penn State Campus
 Established as an agricultural college in 1855, The Pennsylvania State
University is one of the original Land Grant Universities signed into law by
                         Abraham Lincoln in 1862.
Penn State Campus
Penn State Campus



                 Main Presentation
Banquet & Social Sites
                 Venues              Housing Sites
Penn State Campus



                       Main Presentation
                       Sites:
              Life   Sciences (182) v < Eisenhower Auditorium (2,500)
                                    < Chemistry (70)
               Wartik (70)
               >
      Osmond (341, 152) >             < 4 Thomas Aud’s
                                      (726, 242, 171, 94)
                     HUB >
2 Aud’s (475, 385), Hall for      < White Gym
Posters                             (Exhibits )
Penn State Campus



 < Nittany Lion Inn
  250 luxury rooms
                      Housing Sites

                           < Nittany Suites
                             (100 +)




                            < Eastview Terrace
                                   (800)
Penn State Campus
                             Beaver Stadium
                             • Tuesday Banquet
                               Tailgate Party and
                               Old-Fashioned Ice
                               Cream Social and
                               Sock-Hop

    Nittany Lion Inn
    •Council Meetings
    •Banquets



Banquet & Social Venues




           Alumni Center
           •Evening Mixers
Walking Time
Eastview Terrace
     On-campus housing will primarily be in the newly built Eastview Terrace, a
landscaped cluster of houses made up of 12-15 private rooms. Each of the 808 air-
  conditioned single rooms have a private bathroom and a refrigerator/microwave.
            Houses share a study/social space and laundry facilities.
Search Engine Optimization
Search Engine Optimization
Nittany Apartments &
Suites in is & 4 bedroomnearby Nittany Apartments:Air
   More housing
 Shared rooms   2
                  available in
                               suites with shared bath.
                       conditioned.




  Space for 100 +
On-Campus Housing
                                Walk Time
  to
Location             Capacity   Eisenhower

Eastview Terrace          800        12
  minutes

Nittany Apartments      100 +     11 minutes

Redifer Dining Commons 1,100         11
  minutes
Penn State Campus



      Main Presentation
      Sites:       < Eisenhower Auditorium
                   (2,500)
Eisenhower Auditorium
 Our main symposia will be held in Eisenhower Auditorium which seats up
to 2,500. Concurrent sessions will all be within a five minute walk, as well
 as poster sessions, exhibits and breaks. Registration will be held in the
                                  lobby.
Thomas Classroom Building
4 Auditoriums:   • 171 • 242   • 94   • 726
New Life Science &
Chemistry• 186 • 70
2 Auditoriums:
Wartik Lab
2 Auditoriums:   • 173 • 151   Classroom • 70
Osmond Lab
2 Auditoriums:   • 341   • 152
Hetzel Union Building
2 Auditoriums:   • 475   • 385   • Posters in
Alumni Hall
Penn State Campus



                         Main Presentation
                         Sites:
                Life   Sciences (182) v < Eisenhower Auditorium (2,500)
                                         < Chemistry (70)
                       Wartik (70) >
      Osmond (341, 152) >                 < 4 Thomas Aud’s
                                          (726, 242, 171, 94)

                     HUB >
2 Aud’s (475, 385), Hall for           < White Gym
Posters                                  (Exhibits)
Auditoriums & Meeting Rooms*
                                                  Walk Time
from
Venue                               Seats             Eisenhower

Eisenhower Auditorium                     2,595 /1,755                Home
Base
Thomas Auditoriums                        726, 242, 171               2
minutes
HUB Auditoriums                       475, 385                 5 minutes
Osmond Classrooms                         341, 152                 5 minutes
Life Sciences                             186                      2 minutes
Wartik Auditoriums                    171, 153                 4 minutes
     * > 15 smaller classrooms within 6 minutes’ walk, (50-150 seats)
Penn State Campus
                             Beaver Stadium
                             • Tuesday Banquet
                               Tailgate Party and
                               Old-Fashioned Ice
                               Cream Social and
                               Sock-Hop

    Nittany Lion Inn
    •Council Meetings
    •Banquets



Banquet & Social Venues




           Alumni Center
           •Evening Mixers
Social Events
                                                        Walk Time
to
Venue                                                    Eisenhower
Beaver Stadium   Tuesday Night Banquet*                               15
minutes
Mt. Nittany Club
All Sports Museum
    *   Tailgate Party w/ Old-Fashioned Ice Cream Social & Sock Hop


Hintz Alumni Building For Evening Mixers                              12
minutes
Hintz Alumni Center
Evening Mixers:   • 400 Indoors   • 400 Patio Seating
Beaver Stadium
Tuesday Night Banquet -
Tailgate Party and Old Fashioned Ice Cream Party and Sock-Hop




       Nittany Club



                                        Sports Museum
Posters, Exhibits &
Socials             Walk Time to
Venue            Capacities          Eisenhower
Hetzel Union
Building (HUB)                               5
minutes
Alumni Hall      Posters up to 550
HUB Eateries     Seating for 900

White Gym        Exhibits                7
minutes
Nittany Lion Inn                    15
minutes
Ballroom         Banquets up to 500
3 Banquet Rooms Banquets up to 160
4 Meeting Rooms Banquets up to 100
Catering
Penn State has a full-service catering company on campus for breaks
 and meals. We also have our own bakery which supplies Java Co.
Hotels


    Nittany Lion Inn
    •Council Meetings
    •Banquets



Banquet & Social Venues
Nittany Lion Inn
The Nittany Lion Inn is a gracious, colonial style hotel right on-
                            campus.
               A 15 minute walk to ASV sessions




 A National Trust historic
 hotel
Nittany Lion Inn
•   For Banquets & Council Meetings   •   220 Sleeping
                         Rooms




    A National Trust historic
    hotel
Hotel Room Blocks

Hotel                             Rooms             Rates Per Night*

Atherton Hotel                        75              $90 - 6/18; $79 - 6/19-6/21

Courtyard Marriott                    40              $99

Days Inn                              100             $77 single / $87 double

Hampton Inn                            50             $79

Hilton Garden Inn                      30             $89 single / $99 double

Nittany Lion Inn                      120             $99 single / $109 double

Penn Stater                           100             $99 single / $109 double

The Ramada Inn                         50             $79

*Not including tax.
All hotels have set aside some rooms for 6/17/05.
Penn Stater 2 mi from campus >



Nittany Lion Inn



                                               Hampton
                                                 Inn
        Atherton
                     Days Inn             Hilton Garden Inn




                          Courtyard Inn
                   Ramada Inn
Conference Center
•   2 miles From Campus   •   300 Luxury
    Rooms
Exhibits
Penn State Campus



      Main Presentation
      Sites:     < Eisenhower Auditorium (2,500)
Downtown State College flanks the south side of campus, a
five-minute walk from campus housing, and a 12 minute walk
                from Eisenhower Auditorium.
MEALS ON-CAMPUS
       Breakfast                                  $ 5.75

       Lunch                                      $ 8.25

       Dinner                                     $10.00

       Banquet                                    $45.00



          HOUSING ON-CAMPUS *
Single Room in Eastview Terrace                   $57.00/night

Double Room Nittany Suites                        $40.00/night

                         *   Includes Breakfast
Budget
INCOME
                                                                                                                    1200         1400         1600
             Description                Fee               1200 Total          1400 Total          1600 Total       Variable     Variable     Variable
Core Meeting Registration
Member, Early Fee                   $     240.00      $      112,800.00   $     120,000.00    $      144,000.00          470          500          600
Member, Full Fee                    $     290.00      $       17,400.00   $      23,200.00    $       27,550.00           60           80           95
Non-member, Early Fee               $     380.00      $       66,500.00   $      76,000.00    $       85,500.00          175          200          225
Non-member, Full Fee                $     435.00      $       19,575.00   $      23,925.00    $       26,100.00           45           55           60
Student, Early Fee                  $     170.00      $       51,850.00   $      70,550.00    $       77,350.00          305          415          455
Student, Full Fee                   $     225.00      $        9,000.00   $      10,125.00    $       12,375.00           40           45           55
Guest                               $      50.00      $        1,750.00   $       1,750.00    $        2,000.00           35           35           40
Speaker                                    $0.00      $              -    $             -     $               -           25           25           25
Complimentary                              $0.00      $              -    $             -     $               -           45           45           45
                                                                          $             -
Parking Permits                     $         60.00   $       18,000.00   $      21,000.00    $        24,000.00         300          350          400

Core Meeting Registration Total                       $     296,875.00    $     346,550.00    $      398,875.00         1200         1400         1600

Other Income
Satellite Symposia                  $      55.00      $       17,875.00   $       22,000.00   $        26,125.00         325          400          475
Vet & Plant Luncheons               $      25.00      $        3,125.00   $        4,375.00   $         5,000.00         125          175          200
Tuesday Banquet                     $      50.00      $       37,500.00   $       42,500.00   $        46,250.00         750          850          925
Banquets - Veterinary and Medical   $      45.00      $        4,500.00   $        5,400.00   $         7,200.00         100          120          160
Exhibitors                          $     600.00      $       36,000.00   $       36,000.00   $        36,000.00          60           60           60
Publishers                          $     150.00      $          900.00   $          900.00   $           900.00            6            6           6
Local Sponsorship                   $   5,000.00      $        5,000.00   $        5,000.00   $         5,000.00            1            1           1
Parking Permits                     $      20.00      $       20,000.00   $       24,000.00   $        26,000.00        1000         1200         1300
Other Income Total                                    $     124,900.00    $     140,175.00    $      152,475.00

TOTAL INCOME                                          $     421,775.00    $     486,725.00    $      551,350.00                      5962         6727
EXPENSE
                                                                                                             Cost Per    Cost Per
Core Meeting Expenses                         1200 Total           1400 Total               1600 Total        Person      Person

Staff Assistants                          $           576.00                  672       $           768.00
Registration Clerks                       $           576.00                  672       $           768.00
                Staff Support             $        1,152.00    $       1,344.00         $        1,536.00

Telephone/Fax                             $        1,000.00    $       1,100.00         $        1,200.00
Postage                                   $        2,000.00    $       2,100.00         $        2,200.00
         Office Communication             $        3,000.00    $       3,200.00         $        3,400.00

Supplies                                  $        4,800.00    $        5,600.00        $         6,400.00         $4
Copying                                   $        2,400.00    $        2,800.00        $         3,200.00         $2
Posterboards & Set-up Labor               $        9,000.00    $        9,400.00        $         9,500.00
Executive Bags                            $        8,820.00    $      10,290.00         $       11,760.00         7.35
Name Badge Holders                        $        2,016.00    $        2,352.00        $         2,688.00        1.68
Printing for Drink Tickets & Signage      $        1,000.00    $        1,000.00        $         1,000.00
           Materials & Production         $      28,036.00     $      31,442.00         $       34,548.00

Brochures                                 $        1,020.00    $       1,020.00         $        1,020.00
Bookmarks                                 $           271.81   $          271.81        $           271.81
Note Pads                                 $        1,933.00    $       1,933.00         $        1,933.00
Pens                                      $           179.05   $          179.05        $           179.05
Marketing Design                          $           300.00   $          300.00        $           300.00
Web Site Design & URL                     $           500.00   $          500.00        $           500.00
Poster                                    $        1,000.00    $       1,000.00         $        1,000.00
                 Marketing                $        5,203.86    $       5,203.86         $        5,203.86

Lodging                                   $        1,000.00    $       1,000.00         $        1,000.00
       Accommodations & Travel            $        1,000.00    $       1,000.00         $        1,000.00
                                                                                    `
Planning Meals & Breaks                   $           500.00   $          500.00        $           500.00
Planning Travel                           $        5,000.00    $       5,000.00         $        5,000.00
                 Planning                 $        5,500.00    $       5,500.00         $        5,500.00


HUB Facilities (Posters, 2 Auditoriums)   $       12,000.00    $       12,000.00        $        12,000.00
Eisenhower Auditorium (Main Venue)        $       11,000.00    $       11,000.00        $        11,000.00
Beaver Stadium (Tuesday Banquet)          $        3,000.00    $        3,000.00        $         3,000.00
Hintz Alumni Center (Mixers)              $        1,500.00    $        1,500.00        $         1,500.00
             Meeting Facilities           $      27,500.00     $      27,500.00         $       27,500.00
1200        1400        1600
Expenses continuedb                         Fixed Cost                1200 Total          1400 Total          1600 Total       Variable    Variable    Variable


Breaks (1 per day at $4.00 pp for 5 days)   $            20.00    $       24,000.00   $       28,000.00   $        32,000.00        1200        1400        1600
Welcome Reception                           $            12.00    $       14,400.00   $       16,800.00   $        19,200.00        1200        1400        1600
Luncheons (Plant, Vet., Med. Councils)      $            20.00    $        2,500.00   $        3,500.00   $         4,000.00         125         175         200
Tuesday Banquet                             $            48.00    $       36,000.00   $       40,800.00   $        44,400.00         750         850         925
Banquets - Veterinary and Medical           $            40.00    $        4,000.00   $        4,800.00   $         6,400.00         100         120         160
President's Dinner                          $            35.00    $        2,800.00   $        3,500.00   $         5,250.00          80         100         150
3 Evening Mixers ($9 pp each)               $            27.00    $       13,500.00   $       15,525.00   $        16,875.00         500         575         625
Council Meetings (2)                        $            35.00    $        2,100.00   $        2,100.00   $         2,100.00          60          60          60
Thank You Reception                         $            35.00    $        1,400.00   $        1,400.00   $         1,400.00          40          40          40
               Meals & Breaks                                     $     100,700.00    $     116,425.00    $      131,625.00



Equipment Rental: Tents, Chairs, Tables                           $      12,000.00    $      14,000.00    $       16,000.00
AV including Technicians                                          $      30,000.00    $      35,000.00    $       40,000.00
          AV & Equipment Rental                                   $      42,000.00    $      49,000.00    $       56,000.00

Credit Card Charges                                        0.02   $        4,320.00   $        5,040.00   $         5,760.00         900        1050        1200

Parking Permits                             $            16.00    $      16,000.00    $      19,200.00    $       20,800.00         1000        1200        1300
Bus                                                               $        1,000.00   $        1,000.00   $         1,000.00
Vans                                                              $        1,000.00   $        1,000.00   $         1,000.00
Phones or Walkie-talkies                                          $        1,000.00   $        1,000.00   $         1,000.00
    Transportation& Communication                                 $      18,000.00    $      21,200.00    $       22,800.00



               Entertainment                                      $        5,000.00   $       5,000.00    $        5,000.00



DIRECT EXPENSES SUBTOTAL                                          $     237,091.86    $     266,814.86    $      294,112.86

                Contingency                              7.00%    $      16,596.43    $      18,677.04    $       20,587.90

Variable Conference Fee                     $            48.00    $      57,600.00    $      67,200.00    $       76,800.00
Fixed Conference Fee                                              $        3,400.00   $        3,400.00   $         3,400.00
         Conference Management                                    $      61,000.00    $      70,600.00    $       80,200.00



TOTAL BUDGETED EXPENSES                                           $     314,688.29    $     356,091.90    $      394,900.76

BALANCE = Income - Expenses                                       $     107,086.71    $     130,633.10    $      156,449.24
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  • 5. PE NN STA TE
  • 6. University Park Airport • Seven Minute Drive to Campus
  • 7. University Park Airport • Two Taxi Services • Airport Shuttle Service
  • 8. University Park Airport 4 Major Carriers with 50 Flights In & Out Daily • Delta Connection - Cincinnati • Northwest Airlink - Detroit • United Express - Washington/Dulles • U.S. Airways - Pittsburgh & Philadelphia
  • 9. Penn State Campus Established as an agricultural college in 1855, The Pennsylvania State University is one of the original Land Grant Universities signed into law by Abraham Lincoln in 1862.
  • 11. Penn State Campus Main Presentation Banquet & Social Sites Venues Housing Sites
  • 12. Penn State Campus Main Presentation Sites: Life Sciences (182) v < Eisenhower Auditorium (2,500) < Chemistry (70) Wartik (70) > Osmond (341, 152) > < 4 Thomas Aud’s (726, 242, 171, 94) HUB > 2 Aud’s (475, 385), Hall for < White Gym Posters (Exhibits )
  • 13. Penn State Campus < Nittany Lion Inn 250 luxury rooms Housing Sites < Nittany Suites (100 +) < Eastview Terrace (800)
  • 14. Penn State Campus Beaver Stadium • Tuesday Banquet Tailgate Party and Old-Fashioned Ice Cream Social and Sock-Hop Nittany Lion Inn •Council Meetings •Banquets Banquet & Social Venues Alumni Center •Evening Mixers
  • 16. Eastview Terrace On-campus housing will primarily be in the newly built Eastview Terrace, a landscaped cluster of houses made up of 12-15 private rooms. Each of the 808 air- conditioned single rooms have a private bathroom and a refrigerator/microwave. Houses share a study/social space and laundry facilities.
  • 19. Nittany Apartments & Suites in is & 4 bedroomnearby Nittany Apartments:Air More housing Shared rooms 2 available in suites with shared bath. conditioned. Space for 100 +
  • 20. On-Campus Housing Walk Time to Location Capacity Eisenhower Eastview Terrace 800 12 minutes Nittany Apartments 100 + 11 minutes Redifer Dining Commons 1,100 11 minutes
  • 21. Penn State Campus Main Presentation Sites: < Eisenhower Auditorium (2,500)
  • 22. Eisenhower Auditorium Our main symposia will be held in Eisenhower Auditorium which seats up to 2,500. Concurrent sessions will all be within a five minute walk, as well as poster sessions, exhibits and breaks. Registration will be held in the lobby.
  • 23. Thomas Classroom Building 4 Auditoriums: • 171 • 242 • 94 • 726
  • 24. New Life Science & Chemistry• 186 • 70 2 Auditoriums:
  • 25. Wartik Lab 2 Auditoriums: • 173 • 151 Classroom • 70
  • 26. Osmond Lab 2 Auditoriums: • 341 • 152
  • 27. Hetzel Union Building 2 Auditoriums: • 475 • 385 • Posters in Alumni Hall
  • 28. Penn State Campus Main Presentation Sites: Life Sciences (182) v < Eisenhower Auditorium (2,500) < Chemistry (70) Wartik (70) > Osmond (341, 152) > < 4 Thomas Aud’s (726, 242, 171, 94) HUB > 2 Aud’s (475, 385), Hall for < White Gym Posters (Exhibits)
  • 29. Auditoriums & Meeting Rooms* Walk Time from Venue Seats Eisenhower Eisenhower Auditorium 2,595 /1,755 Home Base Thomas Auditoriums 726, 242, 171 2 minutes HUB Auditoriums 475, 385 5 minutes Osmond Classrooms 341, 152 5 minutes Life Sciences 186 2 minutes Wartik Auditoriums 171, 153 4 minutes * > 15 smaller classrooms within 6 minutes’ walk, (50-150 seats)
  • 30. Penn State Campus Beaver Stadium • Tuesday Banquet Tailgate Party and Old-Fashioned Ice Cream Social and Sock-Hop Nittany Lion Inn •Council Meetings •Banquets Banquet & Social Venues Alumni Center •Evening Mixers
  • 31. Social Events Walk Time to Venue Eisenhower Beaver Stadium Tuesday Night Banquet* 15 minutes Mt. Nittany Club All Sports Museum * Tailgate Party w/ Old-Fashioned Ice Cream Social & Sock Hop Hintz Alumni Building For Evening Mixers 12 minutes
  • 32. Hintz Alumni Center Evening Mixers: • 400 Indoors • 400 Patio Seating
  • 33. Beaver Stadium Tuesday Night Banquet - Tailgate Party and Old Fashioned Ice Cream Party and Sock-Hop Nittany Club Sports Museum
  • 34. Posters, Exhibits & Socials Walk Time to Venue Capacities Eisenhower Hetzel Union Building (HUB) 5 minutes Alumni Hall Posters up to 550 HUB Eateries Seating for 900 White Gym Exhibits 7 minutes Nittany Lion Inn 15 minutes Ballroom Banquets up to 500 3 Banquet Rooms Banquets up to 160 4 Meeting Rooms Banquets up to 100
  • 35. Catering Penn State has a full-service catering company on campus for breaks and meals. We also have our own bakery which supplies Java Co.
  • 36. Hotels Nittany Lion Inn •Council Meetings •Banquets Banquet & Social Venues
  • 37. Nittany Lion Inn The Nittany Lion Inn is a gracious, colonial style hotel right on- campus. A 15 minute walk to ASV sessions A National Trust historic hotel
  • 38. Nittany Lion Inn • For Banquets & Council Meetings • 220 Sleeping Rooms A National Trust historic hotel
  • 39. Hotel Room Blocks Hotel Rooms Rates Per Night* Atherton Hotel 75 $90 - 6/18; $79 - 6/19-6/21 Courtyard Marriott 40 $99 Days Inn 100 $77 single / $87 double Hampton Inn 50 $79 Hilton Garden Inn 30 $89 single / $99 double Nittany Lion Inn 120 $99 single / $109 double Penn Stater 100 $99 single / $109 double The Ramada Inn 50 $79 *Not including tax. All hotels have set aside some rooms for 6/17/05.
  • 40. Penn Stater 2 mi from campus > Nittany Lion Inn Hampton Inn Atherton Days Inn Hilton Garden Inn Courtyard Inn Ramada Inn
  • 41. Conference Center • 2 miles From Campus • 300 Luxury Rooms
  • 43. Penn State Campus Main Presentation Sites: < Eisenhower Auditorium (2,500)
  • 44. Downtown State College flanks the south side of campus, a five-minute walk from campus housing, and a 12 minute walk from Eisenhower Auditorium.
  • 45. MEALS ON-CAMPUS Breakfast $ 5.75 Lunch $ 8.25 Dinner $10.00 Banquet $45.00 HOUSING ON-CAMPUS * Single Room in Eastview Terrace $57.00/night Double Room Nittany Suites $40.00/night * Includes Breakfast
  • 46. Budget INCOME 1200 1400 1600 Description Fee 1200 Total 1400 Total 1600 Total Variable Variable Variable Core Meeting Registration Member, Early Fee $ 240.00 $ 112,800.00 $ 120,000.00 $ 144,000.00 470 500 600 Member, Full Fee $ 290.00 $ 17,400.00 $ 23,200.00 $ 27,550.00 60 80 95 Non-member, Early Fee $ 380.00 $ 66,500.00 $ 76,000.00 $ 85,500.00 175 200 225 Non-member, Full Fee $ 435.00 $ 19,575.00 $ 23,925.00 $ 26,100.00 45 55 60 Student, Early Fee $ 170.00 $ 51,850.00 $ 70,550.00 $ 77,350.00 305 415 455 Student, Full Fee $ 225.00 $ 9,000.00 $ 10,125.00 $ 12,375.00 40 45 55 Guest $ 50.00 $ 1,750.00 $ 1,750.00 $ 2,000.00 35 35 40 Speaker $0.00 $ - $ - $ - 25 25 25 Complimentary $0.00 $ - $ - $ - 45 45 45 $ - Parking Permits $ 60.00 $ 18,000.00 $ 21,000.00 $ 24,000.00 300 350 400 Core Meeting Registration Total $ 296,875.00 $ 346,550.00 $ 398,875.00 1200 1400 1600 Other Income Satellite Symposia $ 55.00 $ 17,875.00 $ 22,000.00 $ 26,125.00 325 400 475 Vet & Plant Luncheons $ 25.00 $ 3,125.00 $ 4,375.00 $ 5,000.00 125 175 200 Tuesday Banquet $ 50.00 $ 37,500.00 $ 42,500.00 $ 46,250.00 750 850 925 Banquets - Veterinary and Medical $ 45.00 $ 4,500.00 $ 5,400.00 $ 7,200.00 100 120 160 Exhibitors $ 600.00 $ 36,000.00 $ 36,000.00 $ 36,000.00 60 60 60 Publishers $ 150.00 $ 900.00 $ 900.00 $ 900.00 6 6 6 Local Sponsorship $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 1 1 1 Parking Permits $ 20.00 $ 20,000.00 $ 24,000.00 $ 26,000.00 1000 1200 1300 Other Income Total $ 124,900.00 $ 140,175.00 $ 152,475.00 TOTAL INCOME $ 421,775.00 $ 486,725.00 $ 551,350.00 5962 6727
  • 47. EXPENSE Cost Per Cost Per Core Meeting Expenses 1200 Total 1400 Total 1600 Total Person Person Staff Assistants $ 576.00 672 $ 768.00 Registration Clerks $ 576.00 672 $ 768.00 Staff Support $ 1,152.00 $ 1,344.00 $ 1,536.00 Telephone/Fax $ 1,000.00 $ 1,100.00 $ 1,200.00 Postage $ 2,000.00 $ 2,100.00 $ 2,200.00 Office Communication $ 3,000.00 $ 3,200.00 $ 3,400.00 Supplies $ 4,800.00 $ 5,600.00 $ 6,400.00 $4 Copying $ 2,400.00 $ 2,800.00 $ 3,200.00 $2 Posterboards & Set-up Labor $ 9,000.00 $ 9,400.00 $ 9,500.00 Executive Bags $ 8,820.00 $ 10,290.00 $ 11,760.00 7.35 Name Badge Holders $ 2,016.00 $ 2,352.00 $ 2,688.00 1.68 Printing for Drink Tickets & Signage $ 1,000.00 $ 1,000.00 $ 1,000.00 Materials & Production $ 28,036.00 $ 31,442.00 $ 34,548.00 Brochures $ 1,020.00 $ 1,020.00 $ 1,020.00 Bookmarks $ 271.81 $ 271.81 $ 271.81 Note Pads $ 1,933.00 $ 1,933.00 $ 1,933.00 Pens $ 179.05 $ 179.05 $ 179.05 Marketing Design $ 300.00 $ 300.00 $ 300.00 Web Site Design & URL $ 500.00 $ 500.00 $ 500.00 Poster $ 1,000.00 $ 1,000.00 $ 1,000.00 Marketing $ 5,203.86 $ 5,203.86 $ 5,203.86 Lodging $ 1,000.00 $ 1,000.00 $ 1,000.00 Accommodations & Travel $ 1,000.00 $ 1,000.00 $ 1,000.00 ` Planning Meals & Breaks $ 500.00 $ 500.00 $ 500.00 Planning Travel $ 5,000.00 $ 5,000.00 $ 5,000.00 Planning $ 5,500.00 $ 5,500.00 $ 5,500.00 HUB Facilities (Posters, 2 Auditoriums) $ 12,000.00 $ 12,000.00 $ 12,000.00 Eisenhower Auditorium (Main Venue) $ 11,000.00 $ 11,000.00 $ 11,000.00 Beaver Stadium (Tuesday Banquet) $ 3,000.00 $ 3,000.00 $ 3,000.00 Hintz Alumni Center (Mixers) $ 1,500.00 $ 1,500.00 $ 1,500.00 Meeting Facilities $ 27,500.00 $ 27,500.00 $ 27,500.00
  • 48. 1200 1400 1600 Expenses continuedb Fixed Cost 1200 Total 1400 Total 1600 Total Variable Variable Variable Breaks (1 per day at $4.00 pp for 5 days) $ 20.00 $ 24,000.00 $ 28,000.00 $ 32,000.00 1200 1400 1600 Welcome Reception $ 12.00 $ 14,400.00 $ 16,800.00 $ 19,200.00 1200 1400 1600 Luncheons (Plant, Vet., Med. Councils) $ 20.00 $ 2,500.00 $ 3,500.00 $ 4,000.00 125 175 200 Tuesday Banquet $ 48.00 $ 36,000.00 $ 40,800.00 $ 44,400.00 750 850 925 Banquets - Veterinary and Medical $ 40.00 $ 4,000.00 $ 4,800.00 $ 6,400.00 100 120 160 President's Dinner $ 35.00 $ 2,800.00 $ 3,500.00 $ 5,250.00 80 100 150 3 Evening Mixers ($9 pp each) $ 27.00 $ 13,500.00 $ 15,525.00 $ 16,875.00 500 575 625 Council Meetings (2) $ 35.00 $ 2,100.00 $ 2,100.00 $ 2,100.00 60 60 60 Thank You Reception $ 35.00 $ 1,400.00 $ 1,400.00 $ 1,400.00 40 40 40 Meals & Breaks $ 100,700.00 $ 116,425.00 $ 131,625.00 Equipment Rental: Tents, Chairs, Tables $ 12,000.00 $ 14,000.00 $ 16,000.00 AV including Technicians $ 30,000.00 $ 35,000.00 $ 40,000.00 AV & Equipment Rental $ 42,000.00 $ 49,000.00 $ 56,000.00 Credit Card Charges 0.02 $ 4,320.00 $ 5,040.00 $ 5,760.00 900 1050 1200 Parking Permits $ 16.00 $ 16,000.00 $ 19,200.00 $ 20,800.00 1000 1200 1300 Bus $ 1,000.00 $ 1,000.00 $ 1,000.00 Vans $ 1,000.00 $ 1,000.00 $ 1,000.00 Phones or Walkie-talkies $ 1,000.00 $ 1,000.00 $ 1,000.00 Transportation& Communication $ 18,000.00 $ 21,200.00 $ 22,800.00 Entertainment $ 5,000.00 $ 5,000.00 $ 5,000.00 DIRECT EXPENSES SUBTOTAL $ 237,091.86 $ 266,814.86 $ 294,112.86 Contingency 7.00% $ 16,596.43 $ 18,677.04 $ 20,587.90 Variable Conference Fee $ 48.00 $ 57,600.00 $ 67,200.00 $ 76,800.00 Fixed Conference Fee $ 3,400.00 $ 3,400.00 $ 3,400.00 Conference Management $ 61,000.00 $ 70,600.00 $ 80,200.00 TOTAL BUDGETED EXPENSES $ 314,688.29 $ 356,091.90 $ 394,900.76 BALANCE = Income - Expenses $ 107,086.71 $ 130,633.10 $ 156,449.24