A case study on University of Najran RFID Asset managemnt & tracking solution

1. AIDC Platform
TM
Asset Trail - AMS
Asset Management Solution
University of Najran Case study

2. AGENDA
• Solution Description
• Asset Trail Software
• Achieved results
• Leveraging infrastructure

3. Previous situation
 The |University of Najran has an internal
mandate to monitor and track its inventory
accurately, this includes people or vehicles,
hereinafter assets, across all its
Buildings/campus nationwide
 Substantial loss of capital regarding
shrinkage with valuable assets throughout the
university campuses.
 Averaging 5% of monthly purchases
 2009 purchasing total was just above 100 M
riyals.
Inability to track accurately the asset
conditions and status in restricted areas.
Large discrepancies between IT database
and actual situation
Accurate guardianship tracking and
authorization handover according to the
Ministry of Education guidelines for inventory
and guardianship tracking.

4. Project Summary
 University current infrastructure:
 21 campuses spread across two cities
300 KM apart (Najran and Sharoura)
33 Administrative and teaching buildings
covering 14 colleges and 68 faculties.
Asset Trail-AMS Phase I project scope to
cover:
 Passive & active RFID tarcking combined
 Security and asset tracking with inventory
 Infrastructure overage for
8 campuses, 16 buildings, covering
23,000 assets and counting…..
 Phase II under development: Q32010
 4 more campuses
 9 more buildings
 Addition of more RFID security gates for
passive and active tags
 Integration to CCTV
Diversification of tags and utilization

5. Solution components
 Asset Trail System components:
– Hardware
• Command & Control Center
• Active RFID readers
• Active RFID tags with IR sensor & tamper switch
• RTLS sensors
• RFID location server
• RFID passive tags
• Passive RFID readers
– Software
• Asset Trail – Active Management application
• Asset Trail Middleware
• Asset Trail-Lite for mobile HH readers.

6. Project Scope
Active & Passive tagging

7. Project Scope
 Asset Trail Command & control center:
 Real time tracking console
 Solution KPI monitoring
 Real time security alerts
 Alarm management module

8. Project Scope
 Asset Trail Command & control center:

9. AGENDA
• Solution Description
• Asset Trail Software
• Achieved results
• Leveraging infrastructure

10. Software features
 Asset Trail software key services:
 Overall system Health & KPI’s
 Adding new asset:
 Mobile or fixed for both active & passive tags
 Asset classification (complaint to Ministry of Education)
 Asset Code definition with picture fully dynamic structure
 Real time Tracking Guardianship for employee or/and department
 Real time Tracking asset maintenance team & schedules
 Advanced search tool
 On location
 On asset
 On any database entry (English &/or Arabic)
 All tagged asset full Inventory audits
 Geo-fencing assets
 Security alerts on alarms
 Audio-visual alerts for command & control center
 SMS alerts through web portal
 Email alerts
 Report generation for all features & statistical data

11. Asset Trail
 Asset Trail Screen shot samples: Web-enabled appication

12. Asset Trail
 Asset Trail Screen shot samples: Asset Tree classification

13. Asset Trail
 Asset Trail Screen shot samples: Asset Catalogue

14. Asset Trail
 Asset Trail Screen shot samples: Virtual Copy of University

15. Asset Trail
 Asset Trail Screen shot samples: Security settings

16. Asset Trail
 Asset Trail Screen shot samples: Real time Alarms

17. Asset Trail lite
 Asset Trail Lite- Handheld software: Arabized
Arabized Mobility

18. Asset Trail Lite
 Asset Trail Lite- Handheld software: Easy Navigation
Main Screen Passive & active New
asset registration

19. Asset Trail lite
 Asset Trail report Sample

20. AGENDA
• Solution Description
• Asset Trail Software
• Achieved results
• Leveraging infrastructure

21. Achieved results
 Overall project achieved goals:
√ New procedures implementation for asset control & tracking
√ Full mobility for adding new assets and control of guardianships
√ Tight security alarms and automated notification for asset security
√ Major reduction in asset Shrinkage
√ Real time Security reports on vandalism activities by students to assets and
infrastructure
√ Complete synchronization of what is available in real life and data base information.
√ Quick detection of WMS data discrepancies through the web service integration
between the systems
 Infrastructure: deployment:
√ Passive and active tags unified under one umbrella: Best of both worlds
√ 23000 asset tagged and counting….
√ 47 active readers. 135 RTLS locators
√ Full coverage of 16 buildings in 8 campuses
√ Mobility in monitoring and tracking assets through Handheld reader.
√ RFID portals on building entrance

22. Achieved results
 Asset Trail achieved goals:
√ Successful integration of newly developed standardized processes for unified
inventory, tagging and security protocols dynamically into Asset Trail
√ Compliant to Ministry of Education asset tracking & guardianship tracking mandates.
√ Provide real time location tracking and control
√ Provide real-time security for expensive assets
√ Provide real time data inventory list for all assets
√ Enable accurate full inventory for all assets
√ Enable automated asset Inventory full audits
√ Enable on-line real time inventory checks per location
√ Enable on-line tracking reports on all assets & employees.
√ Integrate to third party WMS and HR ERP application Web-services

23. AGENDA
• Solution Description
• Asset Trail Software
• Achieved results
• Leveraging infrastructure

24. Additional services
 Asset Trail Infrastructure expansion modules in Phase II:
 Create modular Command and Control Centers per region
 Enlarge security infrastructure trough adding more buildings.
 Diversify Asset active tags usage leveraging infrastructure.
 Install more RFID passive portal gates
 Enable automated electronic door locking for added security
 Asset Trail software additional features:
 Add time attendance for students or/and employees or/and
teachers
 Enable intelligent CCTV monitoring for added security. (phase II)
 Add Vehicle Fleet Management, VFM module (phase II)
 Integrate to fire alarm system
 Integrate to access control system, SACS

25. Tags Options
 Sensor Active tags:  Standard tags:
 Temp/Hum tag  Asset Tag
 Door tag  Wrist Tag
 Dry contact tag  Badge Tag
 RTLS Active tags (sub-meter)  Sensor Tag
 Wrist Tag w/ IR  Rugged Tag
 Asset Tag w/ IR  Rack tag
 Rugged tag w/ IR  Thin Tag
 Aurora Tag control
 Integrated Sensors options for active tags:
 Motion detector
 Tamper protection
 Programmable button
 Passive Tags:
 Rugged passive tags for metals
 Paperback tags
 Destructible tags

26. THANK YOU
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